ATHLETICS CERTIFICATION: PREPARING FOR THE SELFSTUDY PROCESS CHARNELE KEMPER DANIELLE TEETZEL 1 OVERVIEW 2 Program required for all Division I institutions. Requirements listed in Bylaw 22. 10-year cycle.
Cycle 3, Class 1 began fall 2008. 3 OVERVIEW OPERATING PRINCIPLES Governance and Commitment to Rules Compliance Institutional Control, Presidential Authority and Shared Responsibilities (1.1)
Student-Athlete Well-Being (3.3) PRESENTATION TOPICS 4 Process Cycle 3 Expectations Plans for Improvement Strategies for Monitoring Plans
Updating Plans on Athletics Certification System (ACS) Best Practices Resources ATHLETICS CERTIFICATION PROCESS 5 6 Step No. 1
Orientation videoconference and institution begins self-study process. August October 2010 Step No. 6 Institution responds to issues identified in committee analysis on ACS. ATHLETICS CERTIFICATION PROCESS Step No. 2 Institution develops selfstudy report. August 2010 April 29, 2011 Step No. 5 NCAA Division I Committee on
Athletics Certification reviews self-study report and approves issues. Step No. 3 Self-study report submitted via Athletics Certification System (ACS). Report due April 29, 2011 Step No. 4 NCAA staff liaison reviews report for preliminary issues. May 2011 August 2011 until two weeks prior to evaluation visit. June - July 2011
7 ATHLETICS CERTIFICATION PROCESS Step No. 7 Peer-review team conducts campus evaluation visit and writes report. Step No. 8 Peer-review team report sent to institution for response. September November 2011 Within two weeks after evaluation visit. Step No. 11 Certification decision announced publicly.
April 2012 Step No. 10 Committee deliberates and issues final decision for all institutions. Step No. 9 Institutions response to peerreview team report due. February 2012 December 16, 2011 CYCLE 3 EXPECTATIONS 8 9
COMMITTEE PHILOSOPHY CYCLE 3 EXPECTATIONS 10 Increased Accountability Completion of improvement. No plan areas for Cycle 3.
Cycle 2 plans for Plans must be implemented prior to completion of self-study process. PLANS FOR IMPROVEMENT 11 PLANS FOR IMPROVEMENT 12
Required when institution discovers deficiency during the self-study process; and For gender and diversity areas regardless of deficiencies. Provide benchmark to assess progress. REQUIREMENTS FOR PLANS FOR IMPROVEMENT 13 Plans must include:
Identification of issue/deficiency. Measurable goal. Steps to achieve the goal. Specific timetable. Identification of individuals responsible. REQUIREMENTS FOR PLANS FOR IMPROVEMENT
14 Plans must meet the following requirements: Stand-alone and in writing. Broad based participation. Institutional approval. EXAMPLE PLAN FOR IMPROVEMENT 15
Issue(s) Measurable Goals Steps to Achieve Goal Compliance office does not provide rules education to boosters on regular basis. Provide rules Written Compliance education to materials will be director; ticket boosters on an provided with
manager; annual basis at season-ticket associate AD for minimum. distribution. Insert Sample Rules development Compliance PlanCreate from Web page 63 of 09-10 SSI page for boosters. Present rules education at annual meeting. Individuals Responsible Specific Timetable
Brochures distributed May 2011. Web page created July 2011. Presentation beginning March 2011 and thereafter. CYCLE 2 PLANS FOR IMPROVEMENT 16 Must report on progress of all Cycle 2 plans developed by institution during Cycle 3 self-study process.
Must provide: Original plan; Action(s) taken by institution; Date(s) of the action(s); and An explanation for partial or noncompletion of plans. CYCLE 2 PLANS FOR IMPROVEMENT
17 Explanation for partial or noncompletion may not include: Lack of funds; Personnel changes; or Lack of documentation. Explanation for partial or noncompletion may
include: Implementation of a different plan; or Different action to achieve original goal. EXAMPLE CYCLE 2 PLAN FOR IMPROVEMENT 18 Program Area Issue Measurable Goals
Steps to Achieve Goal Individuals Responsible Specific Timetable Locker Rooms, Practice and Competitive Facilities Womens Volleyball locker room is deficient.
Construct new locker room for womens volleyball team. Complete RFP and secure funds. Director of Fundraising; Asst. AD for facilities; AD 2001-02: Fundraising Approve construction plans.
Begin construction. Move team to new facility. Jan. 2003: Begin construction July 2003: New facility complete EXAMPLE CYCLE 2 PLAN FOR IMPROVEMENT 19 Which of the following are acceptable explanations for partial or noncompletion of the
plan? a. Did not raise enough funding. b. Moved Volleyball team to Womens Basketball locker room. c. Athletics Director took new position. d. Renovated current locker room. e. Cannot find Cycle 2 plan for improvement.
EXAMPLE CYCLE 2 PLAN FOR IMPROVEMENT 20 Which of the following are acceptable explanations for partial or noncompletion of the plan? a. Did not raise enough funding. b. Moved Volleyball team to Womens Basketball locker room. c. Athletics Director took new position. d.
Renovated current locker room. e. Cannot find Cycle 2 plan for improvement. ECONOMY AND CYCLE 2 PLANS FOR IMPROVEMENT 21 Broad or nonspecific statements are not acceptable. Must describe alternate steps or modifications.
Contemporaneous documentation. Illustrates challenges and hardships. Demonstrates commitment to progress. STRATEGIES FOR MONITORING PLANS FOR IMPROVEMENT 22 23 ATHLETICS CERTIFICATION LIAISON (ACL)
Responsible for monitoring progress on plans for improvement between cycles. All NCAA Division I institutions have a designated athletics certification liaison (ACL). Identification of ACL in membership directory. Required member of steering committee for Cycle 3. NCAA staff communication to ACLs April and October 2009 and via Web page.
STRATEGIES FOR MONITORING PLANS 24 ACL serves as campus coordinator to ensure individuals responsible provide timely updates. Review by chancellor/president, athletics director and ACL at least on an annual basis. Changes approved by chancellor/president. STRATEGIES FOR MONITORING PLANS
25 Record progress not less than once per year on ACS or other centralized location on campus. Provide chancellor/president and director annual progress reports. Regular meetings with all individuals involved with plans. athletics UPDATING PLANS BETWEEN CYCLES ON ACS
26 ATHLETICS CERTIFICATION SYSTEM (ACS) Web-based system that stores institutional selfstudies, committee-identified issues, peer-review team reports and committee actions. Increases efficiency, reduces costs and adds greater consistency to the athletics certification process. 27 28 https://goomer.ncaa.org/wdbctx/
ncaass/ AdminMDB.AC_InstMenu.ACSHo mePage Click here to access ACS. 29 ID and Password is the same as institutions sport sponsorship ID and Password. Click Depending on level of access, the access password can be either edit or view. 30
Click here 31 Click on the pencil to comment on the steps or the X to delete a comment. Use the scroll bars to view entire page. BEST PRACTICES FOR PREPARING FOR THE SELFSTUDY PROCESS 32 OPERATING PRINCIPLE 1.1 INSTITUTIONAL CONTROL, PRESIDENTIAL AUTHORITY AND SHARED RESPONSIBILITIES
33 Monitor Cycle 2 plans for improvement (if applicable). Develop or revise athletics governance policies for governing board. Provide annual written communication to governing board regarding athletics governance policies. OPERATING PRINCIPLE 1.1 INSTITUTIONAL CONTROL, PRESIDENTIAL AUTHORITY AND SHARED RESPONSIBILITIES
34 Ensure groups external to athletics department provide input on policies and review policies. Ensure chancellor/president or designee annually reviews NCAA dashboard indicators. OPERATING PRINCIPLE 1.2 RULES COMPLIANCE 35 Monitor Cycle 2 plans for improvement (if
applicable). Ensure rules compliance statements are in contracts, job descriptions and performance evaluations. Ensure individuals outside athletics are involved in critical and sensitive areas. Ensure written rules compliance policies and procedures exist. OPERATING PRINCIPLE 1.2 RULES COMPLIANCE
36 Communicate rules compliance policies and procedures on an annual basis. Provide rules education to all individuals associated with athletics program. Conduct rules compliance evaluation in 15 required areas once every four years. Review evaluation to determine corrective actions.
37 OPERATING PRINCIPLE 2.1 ACADEMIC STANDARDS 38 OPERATING PRINCIPLE 2.1 ACADEMIC STANDARDS Examine academic progress of SAs and SA subgroups compared to SAs and students generally. (Federal Graduation Rate, Graduation Success Rate (GSR) and retention) Ensure written policies regarding the scheduling of practices and competition exist and are
communicated. Review missed class time for all sports teams on annual basis. OPERATING PRINCIPLE 2.2 ACADEMIC SUPPORT 39 Monitor Cycle 2 plans for improvement (if applicable). Ensure appropriate academic support services are provided to all SAs.
Conduct academic support services evaluation once every four years for all services provided to SAs. Institutional academic authorities outside athletics must conduct evaluation. OPERATING PRINCIPLE 3.1 GENDER ISSUES 40 Monitor Cycle (required).
Ensure matters concerning gender-issues are monitored, evaluated and addressed on a continuing basis. Provide programs that address gender issues to staff, coaches and student-athletes. 2 plan for improvement OPERATING PRINCIPLE 3.2 DIVERSITY-ISSUES
41 Monitor Cycle 2 minority plan for improvement (required). Ensure matters concerning diversity-issues are monitored, evaluated and addressed on continuing basis. Communicate commitment to diversity to staff, coaches and SAs. OPERATING PRINCIPLE 3.2 DIVERSITY-ISSUES
42 Actively recruit staff, coaches and SAs from underrepresented groups and diverse backgrounds. Conduct assessment of hiring practices once every five years. Ensure commitment to diversity in hiring practices at all times.
Provide programs that address diversity-issues to staff, coaches and student-athletes. OPERATING PRINCIPLE 3.3 SA WELL-BEING 43 Monitor Cycle 2 plans for improvement (if applicable). Ensure SA exit interviews contain all required areas.
Ensure SA exit interviews are conducted in accordance with Bylaw 6.3.2. Ensure active SAAC and CHAMPS/Life Skills programs. OPERATING PRINCIPLE 3.3 SA WELL-BEING 44 Ensure written policies exist and are communicated in the following areas: Financial aid and transfer grievance and appeals;
Other areas not mandated by NCAA legislation (e.g., harassment, problems with coaches, hazing). OPERATING PRINCIPLE 3.3 SA WELL-BEING 45 Ensure written policies exist, are evaluated annually and are communicated in the following areas: Athletic training;
Sports medicine; Emergency medical plans for practices and games; Emergency medical plans for out-of-season and strength and conditioning; and Travel policies. AVAILABLE RESOURCES 46 AVAILABLE
RESOURCES Handbook and self-study instrument (PDF). Measurable standards. ACS training videos. Statement on board responsibilities (1.1). Rules compliance evaluation guide (1.2). 47
AVAILABLE RESOURCES 48 Academic Support Services Evaluation Guide (2.2). NCAA Gender and Diversity Resources (3.1 and 3.2). Transportation safety guidelines (3.3).
Financial aid appeals best practices (3.3). Information for athletics certification liaisons. Peer-review team member criteria. 49 AVAILABLE RESOURCES www.ncaa.org Legislation and Governance / Rules Compliance / Athletics Certification (Division I) KEY TAKEAWAYS 50
Monitor progress on plans for improvement on annual basis, at minimum. Record progress made on plans for improvement in centralized location on campus. Use best practices to prepare for the self-study process annually. QUESTIONS 51 THANK YOU! 52
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