Creating Master Advisors

Creating Master Advisors

Creating the Greatest Academic Advisors: Advisor Training and Development for Faculty and Primary Role Advisors Maureen Schafer The University of Iowa Senior Associate Director Kathy Davis Missouri State University

Director Who is with us today? Training, evaluation, and recognition and reward have been, and continue to be, the weakest links in academic advisingthe future status of academic advising

rests in these functions. --Wes Habley (from Academic Advising: A Comprehensive Handbook) How were you trained to be an academic advisor? Was it: A structured program of training with continuing development?

Learning by observing another advisor? Someone gave you a college catalog? If they are to fulfill their potential, all academic advisors (faculty, professional, paraprofessional, and peer) need access to quality training within their first year and ongoing professional development opportunities throughout their careers.

Julie Givans Voller, Marsha Miller and Susan L. Neste from Comprehensive Advisor Training and Development: Practices That Deliver (2nd edition) Definition of terms: Training: Initial education in advisors first year Development: Ongoing professional development beyond the advisors first year

The need for advisor training and development programs: In a NACADA survey of professional advisors with less than 3 years of experience, only 10% reported participating in a formal training program. 62% reported receiving training from colleagues 23% said they were self-trained From Comprehensive Advisor Training and Development: Practices That Deliver (2nd edition), page 17

What guides your program? What guides your program? Addressing Core Competencies at MSU Scanned past three years of programs for competencies Advising Council brainstormed topics for areas that

had not been covered as thoroughly Examined advising handbook and added reference to competencies Added content for missing competencies Future sessions to reference competencies addressed Example of Mapping the Core Competencies What guides your program?

Learning outcomes Academic Advising Center Student Learning Outcomes What guides your program? Feedback from participants

What guides your program? Understanding people Examples of Successful Programs Missouri State University Master Advisor Program University of Iowa Academic Advising

Center Staff Development Program History of Master Advisor Program Began in 1996 Proposal written at NACADA Summer Institute First year of program paid by state grant

About 2200 participants in 78 workshops History of Master Advisor Program Twice chosen as Exemplary Advisor Training and Development Program Transfer Advising Workshop chosen for recognition by NACADA One or more participants chosen for national

recognition every year since 1998 Sited as strength in last two HLC accreditations Guiding Principles for Master Advisor Program Improve the quality of advising by systematically providing training and

development Be inclusive of all types of advisors Develop relationships Remain open to feedback Recognize excellence Principles, continued

Consider content, format and delivery Are intentional, ongoing and multifaceted Work to create a culture of collegiality Missouri State University Master

Advisor Program includes: Advising Basics Workshop Master Advisor Workshop (first piece put in place) Three hours of ongoing development to retain master advisor status each academic year

Master Advisor Program also includes: Refresher Workshops

Academic Advisor Forum sessions Advising Support Workshops Special Workshops Master Advisor Handbook (print and online) Excellence in Advising Awards Program Special Workshops: Advising International Students Transfer Advisor Workshop

Boots to Books: Advising and Teaching Veterans Disability Inclusion: More than Accommodations Infusing Career Readiness in Advising Master Advisors Receive: A framed certificate signed by University President

Recognition in department and college Eligibility for nomination for Excellence in Advising award Travel money in some departments Staff Development Program Components

Staff Meetings Specialization Meetings Tours/Visits to Departments Reading Discussions

Brown Bag Discussions NACADA Webinars On-Campus Professional Development As you structure your program: What do you want advisors to know? What do you want advisors to be

able to do? Make sure it fits your campus culture When training faculty advisors:

Discuss similarities between teaching and advising Understanding and respecting the faculty role Share academic advising scholarship and research Bring faculty members into the planning and delivery of advisor training and development Remember, faculty advisors can be strong advocates Steps for Creating Successful Advisor

Training and Development Programs: 1. Assess current training and development program (if any) 2. Gather information about exemplary programs 3. Gather ideas from key constituents on your campus 4. Gain high level support 5. Address funding issues

Steps Continued: 6. Consider your audience (and choose trainers accordingly) 7. Write up your ideas and gather more ideas and support 8. Market from curiosity 9. Pilot your program; dont be afraid to start

small 10. Evaluate and build on successes Things Ive Learned

Look for teachable moments at your campus Minimize lectureuse active training techniques Embrace and understand all types of advisors Use a planning committee and be inclusive Pay attention to audience dynamics Draw participants in with information, then include conceptual and relational content

Things Ive Learned Include staff in planning

Prepare guests Variety is important Required vs optional Generational differences Ideas for active learning: Pre- and post-tests Case studies, role plays or video vignettes Hands-on use of resource materials

Stem statement discussions Small group discussions Self-rating checklists Writing assignments Sessions in computer labs Recruitment strategies: Invite all faculty and staff advisors Make sure deans, department chairs and departmental support

staff have information about the training/development program Make information available at new faculty orientation Send a special recruitment letter to advisors with a certain number of advisees Good word of mouth provides best recruitment As program develops, look for ways to encourage or require participation

Reward participation! Ideas include: Letters of commendation to deans, department chairs Framed certificate, signed by president Eligibility for advising awards Stipends or eligibility for extra pay Publish list of program participants Bookstore gift certificates, meals or other incentives

Contact us! Maureen Schafer Senior Associate Director University of Iowa [email protected] (319) 353-5700 Kathy Davis Director (until January 1) Missouri State University

[email protected] (417) 836-5258

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