Digital Preservation Tools for Repository Managers

Digital Preservation Tools for Repository Managers

Transforming repositories: from repository managers to institutional data managers ECA 2010, 8th European Conference on Digital Archiving, Geneva, 28 - 30 April 2010 Steve Hitchcock, David Tarrant and Leslie Carr School of Electronics & Computer Science Steve Hitchcock Not everyone can be a digital archiving specialist

Growth of Open Access Digital Repositories Generated from Directory of Open Access Repositories (OpenDOAR) http://www.opendoar.org/ Generated from Registry of Open Access Repositories (ROAR) http://roar.eprints.org/ Both charts generated 23 April 2010

ROAR repository format profile From Registry of Open Access Repositories (ROAR) http://roar.eprints.org/ This profile for Australian Research Online repository To access a format profile: Find chosen repository in ROAR, open [Record Details] Format profiles not available for all repositories in ROAR ROAR disclaimer: Full-text formats is based on automatic file-format identification and is prone to errors

Digital repositories diversifying: institution-wide outputs KeepIt exemplar preservation repositories Research Science Arts Teaching

Digital Preservation Tools for Repository Managers A practical course in five parts presented by the KeepIt project in association with Module 1, Organisational issues, audit, selection and appraisal School of ECS, University of Southampton, 19 January 2010 Twitter hashtag #dprc (digital preservation repository course) Module 1, Organisational issues, audit, selection and appraisal School of ECS, University of Southampton, 19 January 2010

Module 2, institutional and lifecycle preservation costs School of ECS, University of Southampton, 5 February 2010 Module 3, Primer on preservation workflow, formats and characterisation Westminster-Kingsway College, London, 2 March 2010 Module 4, Putting storage, format management and preservation planning in the repository University of Southampton, 18-19 March 2010 Module 5, Trust, of the repository, of the tools and services it chooses University of Northampton, 30 March 2010 Course structure Module 1. Organisational issues Scoping, selection, assessment,

institutional parameters (19 January 2010) Module 2. Costs Lifecycle costs for managing digital objects, based on the LIFE approach, and institutional costs (5 February) Module 3. Description Describing content for preservation: provenance, significant properties and preservation metadata (2 March) Module 4. Preservation workflow tools available in EPrints for format management, risk assessment and storage, and linked to the Plato planning tool from Planets (17-18 March) Module 5. Trust (by others) of the repositorys approach to preservation; trust (by the repository) of the tools and services it chooses (30th March)

KeepIt course participant numbers jisckeepit KeepIt course 3: thanks as well to all participants: 16 for course 1 (from 11 institutions), 15 (from 11) yesterday. Great commitment 03 Mar 2010 jisckeepit KeepIt course: "did you really think it would only be you left by the last module". Yes, but I was wrong. Course 1, 16; course 5, 16 31 Mar 2010 Source: Twitter @jisckeepit

Evaluation: course structure Structure and development through the course was excellent. Presentations and practicals gave good introductions to all the tools. Applicability sometimes focussed too much on IRs and research data Course evaluation summary Many of these tools are, of necessity, complex in scope and time consuming. The challenge is to understand which one to use in which situation and to what depth to engage with it.

Tools module 1 The Data Asset Framework (DAF), Sarah Jones, University of Glasgow, and Harry Gibbs, University of Southampton The AIDA toolkit: Assessing Institutional Digital Assets, Ed Pinsent, University of London Computer Centre Evaluation module 1

Tools module 2 Keeping Research Data Safe (KRDS), Costs, Policy, and Benefits in Long-term Digital Preservation, Neil Beagrie, Charles Beagrie Ltd consultancy LIFE3: Predicting Long Term Preservation Costs, Brian Hole, The British Library Evaluation module 2

Impressed with LIFE3 tool. I hope it is further developed. I like the way it works and can provide, comparatively quickly, some indication of likely costs. Useful and practical Behaviour Structure subject Message text Tools module 3

Line break Paragraph underline strikethrough Body background Body text colour In-reply-to references Message-id Trace-route Sender display-name

Sender local-part Sender domain-part Recipient displayname Recipient local-part Recipient domainpart Significant characteristics, Stephen Grace and Gareth Knight, Kings College London PREMIS, Open Provenance Model

Preservation workflow Check Format identification, versioning File validation Virus check Bit checking and checksum calculation Tools

e.g. DROID JHOVE FITS Analyse Preservation planning Characterisation: Significant properties and technical characteristics, provenance, format, risk factors

Risk analysis Tools Plato (Planets) PRONOM (TNA) P2 risk registry (KeepIt) INFORM (U Illinois) Action Migration Emulation Storage selection

Tools module 4 EPrints preservation apps, including the storage controller, Dave Tarrant and Adam Field, University of Southampton Plato, preservation planning tool from the Planets project, Andreas Rauber and Hannes

Kulovits, TU Wien Steve Jobs launches Apple iPad 75 million people already own iPod Touches and iPhones. That's all people who already know how to use the iPad. Picture by curiouslee http://www.flickr.com/photos/curiouslee/4320074421/

Evaluation module 4 This part of the course made me appreciate how big the area of preservation is and also the amount of research undertaken in this area. Tools module 5 TRAC, Trusted Repository Audit and Certification: criteria and checklist

DRAMBORA, Digital Repository Audit Method Based On Risk Assessment, Martin Donnelly, Digital Curation Centre, University of Edinburgh Evaluation: DRAMBORA We will definitely be investigating DRAMBORA further KeepIt course time

KeepIt course summary in tweets jisckeepit KeepIt course 1, result 1: senior directors at Northampton U. support use of DAF http://bit.ly/cFcsas Mon, 08 Feb 2010

digitalfay uploaded my first file to the cloud using #eprints next stop: comprehensive bitstream preservation policies for repository content Thu, 18 Mar 2010 digitalfay very impressed with end-to-end logical preservation process #eprints3.2 (risk audit) to #planetsway (planning) & back again (action) Thu, 18 Mar 2010 jisckeepit KeepIt course 4: practical-make a preservation plan in Plato, upload it to EPrints and it enacts the plan on your collection. Magic! Mon, 22 Mar 2010 jisckeepit KeepIt course: There's now a substantial group of repository managers out there ready and able to apply appropriate preservation tools Wed, 31 Mar 2010 clairemparry: @jisckeepit absolutely - thanks to all the tutors & organisers for a fantastic course which made all the long train journeys worth it Tue, 06 Apr 2010 jisckeepit KeepIt course 5: revision, evaluation and concluding thoughts - the last hurrah. Complete course slides now at http://bit.ly/8XMesd Thu, 08 Apr 2010

Selected tweets from Twapperkeeper for #dprc http://twapperkeeper.com/hashtag/dprc Lessons from the KeepIt course The digital preservation community has produced an array of tools covering most requirements. Repository managers have responded positively to practice with these tools. Repository managers need to act to shape their repositories for the next phase of development: expansion; diversification or focus. These tools support this process, as well as the

technical management of digital preservation. Still need to reduce complexity and make tools simpler for non-specialists. One approach is to integrate tools into familiar interfaces, such as repositories. This is a great story for digital preservation Credits KeepIt team at the University of Southampton Les Carr, PI, Steve Hitchcock, project manager, David Tarrant, developer KeepIt preservation exemplar repositories are led by:

Simon Coles (eCrystals, University of Southampton) Stephanie Meece (University of the Arts London) Debra Morris (EdShare, University of Southampton) Miggie Pickton (Nectar, University of Northampton) Thanks to all KeepIt course tutors and tutees KeepIt is funded by JISC (to Sept. 2010) as part of its Information Environment Programme 2009-11 http://preservation.eprints.org/keepit/

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