FDM Overview_2015SummerFall

FDM Overview_2015SummerFall

General Ledger: Book Codes and Books Last updated May 2019 -1- Book Codes and Books Workday Books Codes and Books Companies often need to report in different ways for different purposes. Examples include reporting for management-view, under generally accepted accounting principles (GAAP), and on a tax-basis. These different bases of reporting usually contain all of the same basic transactions (with some transactions having different accounting treatment) and add on certain adjustments for different presentation. Workday provides the following tools to allow for different types of reporting (configured by Yale for our needs): Book Codes defines where a transactions accounting lives inside the general ledger Books group together a set of one or more book codes -2- Book Codes and Books ------------------------------------------------------- Book Codes ----------------------------------------- Workday CodesID and Books Book Codes Books Reference ----------- Books ----------- Description Management External Reporting

X (used in journal template) Common Book (blank) [leave blank] Book for all Workday operational journals except depreciation and capitalization, and the default Book for manual Journals. X Management Restatements management_restatements Book to record adjustments that are required solely for management reporting purposes and that should not impact external reporting. X I&A / CRC i_a_crc Book to record I&A and Capital Allocations for management reporting. Entries only from the integration with the Interest & Amortization subsystem or the CRC entry from Budget Office. X Expensed Assets expensed_assets Solely used in conjunction with the Expense Treatment Asset Book where equipment purchases are accounted for as an expense. Supports management reporting by recording equipment purchases as an operating expense. System-generated entries only.

X Capitalized Assets capitalized_assets Solely used in conjunction with the Capital Treatment Asset Book where MEI purchases are accounted for as depreciable capital assets. Supports external reporting by generating accounting entries to appropriate ledger accounts (i.e. Equipment / Accumulated Depreciation / Depreciation Expense). System-generated entries only. X GAAP Adjustments gaap_adjustments Book to record adjustments required for current year GAAP reporting. X Endowment Pool Holding endowment_pool_holding Used for Workdays seeded pool holding operational entries. These entries net to zero in total, but create activity at the detailed COA level that does not align with Yales accounting model. Per WD, entries cannot be suppressed; use of book code was recommended. N/A N/A PO Commitment Roll Forward po_commitment_roll_forwa rd

Identification of procurement related commitments and obligations rolled forward into later fiscal periods. It is used as a utility for completing this system process. Does not create any transactions in the Actuals ledger. N/A N/A -3- Book Codes and Books Transactions book code: Workday Books use Codes and Books All transactions in Workday automatically go to the Common book code with the following exceptions: Special accounting for the purchase of MEI (moveable equipment inventory) and fixed assets this happens automatically and does not require users to do anything different Special journal entries booked by the Controllers Office and Budget Office only. When book code is blank, the transaction is in the Common book code. The Common book code transactions appear in both Management book and External Reporting book.

Users outside the Controllers Office and Budget Office should never select book code always leave that field blank if it appears on a transaction (like journal entry). -4- Book Codes and Books Reports use book: Workday Books Codes and Books Users outside the Controllers Office should always use the Management Book for regular management/faculty reporting and reporting to donors. All reports built for management view were built to default to the Management Book only. In these cases, the prompt screen does not contain the prompt for book. Some report prompts pre-select (default) the book. This can be changed if the user needs to do so. Other reports leave the book prompt blank. Detailed Transactions and Financial Transactions do not include the book prompt. These reports return all transactions. Detailed transactions includes an output column for book (any transaction in the Common book code will show in both Management and External Reporting) Questions on the use of book or book codes can be submitted to [email protected] -5-

Recently Viewed Presentations

  • Widespread use of - Narcotics Anonymous

    Widespread use of - Narcotics Anonymous

    We have a number of resources that can help us to use social media productively including a service pamphlet that gives practical advice about social media, both as an individual member of NA and as a service body, and other...
  • PowerPoint Presentation

    PowerPoint Presentation

    The Elizabethan Age . Queen Elizabeth I •Renaissance spreads to England in mid-1500s •Period known as the Elizabethan Age, after Queen Elizabeth I •Elizabeth reigns from 1558 to 1603 William Shakespeare • Shakespeare. is often regarded as the greatest ....
  • Cesar Chavez - Nidorf Instructional Media Website

    Cesar Chavez - Nidorf Instructional Media Website

    Cesar Chavez "Heroic Figure of Our Time" Photo by Caliosphere Humble Beginnings Cesar Chavez was born March 31, 1927 in Yuma, AZ to Librado and Juana Chavez. He was the second oldest of 6 children.
  • CELL MEMBRANE - Warren Township Schools

    CELL MEMBRANE - Warren Township Schools

    CELLS The smallest organized form of living protoplasm Protoplasm: Living matter within a cell Can be one simple organism Amoeba Millions of cells can make up an organ and have a specific job.
  • PowerPoint Presentation

    PowerPoint Presentation

    New York Stock Exchange Composite Index, inaugurated in 1966 and consisting of the market values of all of the common stocks listed on the NYSE. While it includes many more stocks than the S&P 500 (about 1,700), this index can...
  • MIDS Mids, magnus rx Phrygiae, magnam sapientiam nn

    MIDS Mids, magnus rx Phrygiae, magnam sapientiam nn

    Apollō nōn patitur tālēs aurēs hūmānam figūram retinēre. Midās damnātus in ūnā parte corporis aurēs asellī gerit quamquam cēterae partēs sunt hominis. Servus quī capillōs rēgis resecābat effodit terram et immurmurat parvā vōce dē auribus dominī vīsīs. Terrā repositā, servus...
  • Types of feature articles - boone.k12.ky.us

    Types of feature articles - boone.k12.ky.us

    TYPES OF FEATURE ARTICLES Feature Article Is an article that deals with real events, issues, and trends. It places emphasis on people involved rather than on the facts of the news. 1. Human-Interest Feature Most common type of feature article....
  • Hepatocellular Carcinoma in the Absence of Cirrhosis

    Hepatocellular Carcinoma in the Absence of Cirrhosis

    -The first peak includes the vast majority of fibrolamellarhepatocellular carcinomas (FL-HCC), a rare variant that occurs almost exclusively in patients without cirrhosis and frequently occurs earlier than 40 years of age. AFP usually lower in non-cirrhotic patients suggesting that AFP...