Field Instructor Orientation to Field EducationFALL 2015

Field Instructor Orientation to Field EducationFALL 2015

Field Instructor Orientation to Field Education FALL 2015 UCF School of Social Work Field Education Office Field Education Faculty & Staff Contact Information Jacquie Withers, LCSW Coordinator of Field Education [email protected] 407-823-5716 Shelley Hall, MSW Assistant Coordinator of Field Education [email protected] 407-823-3056 Shellene Mazany, LCSW Instructor, Field Education [email protected] 407-823-1089 Field Office Room 236 407-823-5230 - Phone 407-823-5840 Fax Address: Health & Public Affairs (HPA) I 12805 Pegasus Drive Orlando, FL 32816

August 2015 - 16 University of Central Florida - Office of Field Education 2 Field Seminar Faculty & Staff Mary Ann Burg, PhD Heather Burroughs, LCSW Angela Davies, MSW Brenda Legaspi, LCSW Iradly

Roche, MSW Larry Smith, LCSW August 2015 - 16 University of Central Florida - Office of Field Education 3 Important Dates Fall Semester Begins: Fall Semester Ends: August 24, 2015 December 7, 2015

Full-time GENERALIST students start field placement week of August 31, 2015 All other students start the week of August 24, 2015 Students remain at field placement until end of semester (cannot end early) Students may work a few days past the semester ending date (during finals week) if necessary and if permitted by agency August 2015 - 16 University of Central Florida - Office of Field Education 4 Important Dates Spring Semester Begins: January 11, 2016 Spring Semester Ends: April 26, 2016 1. Spring Break: March 7-12, 2016 2. LEAD Day: two day event in early Spring on a

Monday and Tuesday. Students who attend are eligible to receive 14 field hours for attending. Dates TBD (not publicized yet by NASW) August 2015 - 16 University of Central Florida - Office of Field Education 5 Full-Time MSW Program Two year MSW Program: Generalist Field Placement (1st year) Clinical Field Placement (2nd year) One year MSW Program (Advanced Standing): Students have a BSW Degree Clinical Placement only August 2015 - 16 University of Central Florida - Office of Field Education 6 Part-Time MSW Program

Part-Time Student: 3 year program (9 semesters) Generalist Field Placement (2nd year) Clinical Field Placement (3rd year) Part-Time Advanced Standing: 1 year program (4 semesters) Clinical Field Placement (Fall, Spring, Summer) August 2015 - 16 University of Central Florida - Office of Field Education 7 Definitions In Field Education Field Office Faculty & Staff: Based in Orlando Field Seminar Instructor/Liaison:

Full and part-time faculty/adjunct Agency Field Instructor: Agency personnel assigned to supervise field student Task Supervisor: Agency staff member who may be assigned to supervise specific learning assignments given to August 2015 - 16 University of Central Florida - Office of Field Education 8 Field Faculty and Staff Work with existing agencies to coordinate placement opportunities for UCF social work students

Address field placement issues Initiate opportunities for new agencies to become field sites and respond to requests to become field sites Ensure agencies meet mandated requirements set forth by The Council On Social Work Education (CSWE) and the UCF School of Social Work August 2015 - 16 University of Central Florida - Office of Field Education 9 Field Faculty and Staff

Place students at internship sites Address field placement issues (i.e., students who may be struggling in their field placement) Manage quality improvement and ongoing assessment Participate in School of Social Work and campuswide committees; community work groups Provide orientations (students, field instructors, 16 hour field instructor training) August 2015 - 16 University of Central Florida - Office of Field Education

10 Field Seminar Instructor/Liaison Contact person for any problems that arise with students during the course of internship Initiate contact early and as often as necessary to assist you with problems Collect all student assignments/documents (Learning Contract, Evaluations, Record of Field Hours, Supervisory Log) Assigns August 2015 - 16 grade for Field Education course University of Central Florida - Office of Field Education

11 Field Seminar Instructor/Liaison Teaches basis Field Education Seminar on a bi-weekly Sees your student once every two weeks in class and will check on how they are doing Serves as the liaison between the university and the agency Meets with agency one time per semester via site visit, phone, email, Skype or other predetermined arrangement

August 2015 - 16 University of Central Florida - Office of Field Education 12 Field Seminar Instructor/Liaison Maintains phone and e-mail contact with the Agency Field Instructor throughout the field placement Each Agency Field Instructor will receive an email from their UCF Field Seminar Instructor/Liaison within the first 1 2 weeks of field placement August 2015 - 16 University of Central Florida - Office of Field Education 13

Purpose of Field Seminar Class Opportunity for student to process field experience: Develop a sense of self in practice Experience ethical dilemmas Strive for cultural sensitivity & competence Understand realities of social, political & economical injustice Become familiar with other agencies; community August 2015 - 16 University of Central Florida - Office of Field Education 14 Agency Roles Field Instructor MSW Degree with 2 years post-MSW social work experience

LCSW preferred but not mandatory Attend 16-hour supervisory course Task Supervisor Agency staff member assigned to supervise specific learning tasks given to student May provide ongoing feedback to student regarding performance in field and participate in student evaluation with Agency Field Instructor and student May sign certain field documents August 2015 - 16 University of Central Florida - Office of Field Education 15 Role of Agency Field Instructor Critical Component of Student Success:

Provide ongoing feedback and weekly supervision to social work intern Teach social work practice to student and support the learning process Communicate understanding of social work practice beyond knowledge of the specific placement setting Assist student in developing the values and ethics of the social work profession August 2015 - 16 University of Central Florida - Office of Field Education 16

Role of Agency Field Instructor Specific Tasks: Provide student with a general orientation to field agency Identify and/or design learning assignments for the student Review, modify (as needed) and sign the students Learning Contract Schedule weekly supervisory conferences (minimum of 1 hour) with the student to assist in relating assignments and theory to social work practice Process issues associated with the profession of social

work (ethical dilemmas, conflicts of interest, etc.) August 2015 - 16 University of Central Florida - Office of Field Education 17 Role of Agency Field Instructor Specific Tasks: Complete evaluations of student performance (Midterm and Semester Evaluation) and review with student Sign all documents required by the School of Social Work Communicate with the Seminar Instructor/Liaison to discuss student progress and/or performance issues

Optional: complete request form for a Certificate of Participation (must be submitted to the Coordinator of Field Education within 2 weeks of the end of the semester) August 2015 - 16 University of Central Florida - Office of Field Education 18 Role of Agency Field Instructor Supervision: Fundamental objectives achieved through weekly supervision

Monitoring professional services offered by the intern and promoting the welfare of clients seen by the intern Supporting the development of the interns generalist/clinical professional growth and professional identity Encourages integration of knowledge, skill set & professional values into interns own style of practice Opportunity for interns to see in practice the values of social work profession & ways to integrate these into their own practice Fulfills supervision requirements as stipulated by the Council on Social Work Education (CSWE) & UCF Field Education August 2015 - 16 University of Central Florida - Office of Field Education 19 UCF Field Program Expectations of Agency Agency orientation for student at start of internship (comparable to orientation provided to a new employee) Tour of facility, introduction to agency personnel, assignment of mailbox, office, etc. Primary mechanism for ensuring that student understands

functions and expectations of agency Allows student to gain basic familiarity with agency setting and practices before specific tasks are assigned Description of the history, philosophy and goals of the agency Profile of clients served, services offered, eligibility requirements and source of referrals August 2015 - 16 University of Central Florida - Office of Field Education 20 UCF Field Program Expectations of Agency Agency orientation (cont.) Organizational structure and governing body, staffing pattern, funding sources and interface with other agencies Review of relevant agency procedures, forms & requirements as delineated in agency policy manuals Available agency in-service training and community seminars

Other information as related to assigned work area & specific tasks (i.e., work schedule, record keeping procedures, confidentiality laws, dress requirements, August 2015 - 16 University of Central Florida - Office of Field Education 21 Learning Activities for Students in Field Initial assignment of cases and projects should be made within the first three weeks of placement so the student immediately feels involved and productive Learning assignments should be designed according to the goals and objectives for the specified learning level (generalist versus clinical) A minimum of 50% of the students field hours should be face-to-face client contact Assignments should include a variety of practice experiences & wide range of meaningful encounters with the social service delivery system August 2015 - 16 University of Central Florida - Office of Field Education

22 Evaluation of Student Performance Evaluation - ongoing activity throughout the field placement Issues with student performance should be swiftly addressed by Agency Field Instructor so resolution can be achieved If resolution is not successful, Agency Field Instructor should inform the Field Liaison and/or Field Coordinator immediately Agency Field Instructor urged to contact Field Office early to support and assist in the process August 2015 - 16 University of Central Florida - Office of Field Education 23 Student Evaluation Timeline FALL SEMESTER (August December) Full-time students: Mid-Term Evaluation of student Part-time students: Mid-term Evaluation of student SPRING SEMESTER (January May)

Full-time Students: Semester Evaluation of student (final) Part-time Students: Semester Evaluation of student SUMMER SEMESTER (May August) Part-time students (only): Semester Evaluation of student (final) August 2015 - 16 University of Central Florida - Office of Field Education 24 Field Documents & Student Assignments Students are given a schedule of assignments & due dates for all assignments at 1st Field Seminar class (first week of the semester) It is the students responsibility to provide documents to the Agency Field Instructor & to allow adequate time for completion (minimum two weeks) Agency Field Instructors are not expected or advised to complete evaluations or other field documents if submitted at last-minute by student

ALL evaluations must be completed by the Agency Field Instructor August 2015 - 16 University of Central Florida - Office of Field Education 25 Field Documents & Student Assignments Learning Contract Student must provide Agency Field Instructor with a copy of Learning Contract One document for all semesters Is completed by student with guidance/input from Agency Field Instructor Should be realistic, specific, achievable with target dates for completion August 2015 - 16 University of Central Florida - Office of Field Education 26

Field Documents & Student Assignments Learning Contract (cont.) Must identify specific core competencies as specified by CSWE Is consistently reviewed within Field Seminar course It is unacceptable for a student to present a blank Learning Contract to a Field Instructor and claim I dont know how to do this! Blank Learning Contracts & examples of Learning Contracts can be found on the UCF School of Social Work website under the FIELD tab (along with other key field documents) August 2015 - 16 University of Central Florida - Office of Field Education 27 Field Documents & Student Assignments Record of Field Hours Very important document utilized as part of the assessment plan for the School of Social Work Student must bring Record of Field Hours to weekly supervision

for signature (by Field Instructor or Task Supervisor) Will not be accepted by Field Office if all field hours are signed on one occasion Will be checked by the Field Seminar Instructor/Liaison during class Students are eligible for field hours for LEAD Day only. Other extracurricular activities/events do not qualify for field hours unless requested by agency and is related to field placement August 2015 - 16 University of Central Florida - Office of Field Education 28 Field Documents & Student Assignments Supervisory Log Utilized as part of the School of Social Work assessment plan Students are responsible for bringing the Supervisory Log to supervision each week for signature by Field Instructor Log should be completed with specific information about the content of supervision; stating cases discussed is not acceptable

Will be checked by Field Seminar Instructor/Liaison during class August 2015 - 16 University of Central Florida - Office of Field Education 29 Field Documents & Student Assignments Field Log Logs are a reflective, 2 page narrative on various experiences in field placement Submitted to seminar instructor; no action required from field instructor August 2015 - 16 University of Central Florida - Office of Field Education 30 Field-At-A-Glance (Handout) 2015 2016

Generalist MSW Clinical MSW 1. Assessing needs and resources 2. Providing resources 3. Obtaining resources (case management) 4. Developing/Improving resources 1. Assessing needs and resources 2. Providing resources 3. Obtaining resources (case management) 4. Developing/Improving resources 1. Clinical practice with individuals 2. Clinical practice with families 3. Clinical practice with groups Entry-level practice Entry-level practice Community-based clinical practice

Type of Internship Spring Semester Only Concurrent with course work Concurrent with course work Total Internship Hours 420 Total Field Hours 400 Total Field Hours 600 Total Field Hours Hours/Semesters in Field (Full Time Students) 28 hours/week during Spring semester Average 14 hours/week Fall and Spring semester (200 hours each

semester) Start 2nd week of Class. Average 20 hours/week Fall and Spring semester (300 hours each semester) Hours/Semesters in Field (Part Time Students) 17 hours/week Spring semester (250 hours) 14 hours/week Summer semester (170 hours) Average 10 hours/week Fall and Spring (150 hours each semester) Average 8 hours/week Summer semester (100 hours) Average 13 hours/week Fall and Spring (200 hours each semester) Average 16 hours/week Summer semester (200 hours) Supervision Required

1 hour/week with BSW or MSW 1 hour/week with MSW 1 hour/week with MSW FT 1.5 hours every other week during Fall and Spring semesters FT 1.5 hours every other week during Fall and Spring semesters Field Seminar FT 3 hours/week during Spring semester PT 2 hours/week Spring semester and 1 hour/week Summer semester PT 1 hour every other week during Fall, Spring and Summer semesters PT 1 hour every other week during Fall, Spring and Summer semesters

Field Seminar Instructor Field Seminar Instructor Field Seminar Instructor Learning Competencies Expectations Field Paperwork turned in to: August 2015 - 16 BSW University of Central Florida - Office of Field Education 31 Your Student: What You Can Expect Feelings of anxiety and excitement at the same time during initial weeks of internship May cling to you like Velcro at first but do

wish to become independent (in most cases!) Have attended a thorough orientation to Field Education (the following are slides that are shown to students): August 2015 - 16 University of Central Florida - Office of Field Education 32 Field Information Provided to Students Importance of field placement Where social work comes alive; start of professional career Presents multiple opportunities to become part of the professional social work community; network Put learning into practice; develop social work skills Opportunity to establish professional reputation; leading to professional references and job opportunities Poor performance at your field placement can have negative consequences as a developing August 2015 - 16

University of Central Florida - Office of Field Education 33 Field Information Provided to Students Agency standards regarding: Documentation - agency recording requirements including copying reports/forms used, etc. Clear explanation about how student is to identify self in documentation/written reports; verbal communication with clients, families and others Confidentiality requirements of the agency and the profession Agency policies on how to handle client emergencies (suicidal or homicidal threats, Baker Act, duty to warn, etc.) Safety and security precautions Supervision expectations August 2015 - 16 University of Central Florida - Office of Field Education 34 Field Information Provided to Students

Insurance and liability issues: Under NO circumstances is a student to transport a client in personal vehicle Students are covered by Liability Insurance by the University of Central Florida Students are NOT covered by workers compensation by their agency in the event of an injury on the job Students are strongly encouraged to carry health insurance August 2015 - 16 University of Central Florida - Office of Field Education 35 Field Information Provided to Students Professionalism:

Students are expected to behave in a professional behavior at all times (polite, respectful attitude) Punctual; always able to locate if necessary Positive attitude during supervision Use of appropriate title for supervisor (do not call your supervisor by his/her first name) Appropriate dress Personal hygiene Strong work ethic View self as agency employee; team player August 2015 - 16 University of Central Florida - Office of Field Education 36 Field Information Provided to Students Professionalism and the supervisory relationship: Relationship between student and Field Instructor is always professional not personal

Do not socialize with Field Instructor outside of field placement unless it is a work event August 2015 - 16 University of Central Florida - Office of Field Education 37 Field Information Provided to Students Social Media & Technology Texting while at field placement is unacceptable Students are prohibited from using Facebook, Instagram, Vine, Twitter or other social media sites while at field placement It is unacceptable to friend request Field Instructor/Task Supervisor Paying bills online or completing other personal tasks while at internship is not August 2015 - 16

University of Central Florida - Office of Field Education 38 Field Information Provided to Students Agency time-off/vacation policies Students MUST discuss time off expectations and needs in advance (and obtain approval) with appropriate agency staff Students follow the expectations/calendar of the agency and not the academic calendar Holidays are based on the agencys holiday calendar not the academic calendar Students do not accrue field placement hours during holidays August 2015 - 16 University of Central Florida - Office of Field Education 39 Field Information Provided to Students Attendance

Students should establish a regular schedule with agency Field Instructor/Task Supervisor Dont be late. If delayed for a legitimate reason, sick or there is an emergency immediately inform field agency It is unacceptable to miss hours at your field agency due to studying, exams or assignments due Absenteeism and/or tardiness will negatively impact the grade received for Field Education August 2015 - 16 University of Central Florida - Office of Field Education 40 Field Information Provided to Students Attendance/Falsification of Field Hours Students who falsify field hours in any form are reported to Office of Student Conduct, receive a failing grade for course and forfeit ALL earned field hours

The Field Office strongly recommends that agencies keep a separate sign-in log for all students to record the hours they are working Placement Confirmation Form - must be signed by Field Instructor & submitted to Field Office prior to student starting at field placement. Field hours do NOT accrue until this form has been received by August 2015 - 16 University of Central Florida - Office of Field Education 41 Field Information Provided to Students Dress Code

Review dress policy with agency; comply with dress code at all times No piercings except for earrings No visible tattoos at any time No cleavage visible at any time; blouses and shirts are to be tucked in at all times unless specifically designed to be worn outside No tank tops or camis No exposure of mid-section of body No jeans or shorts unless there is a designated dress down day or dress code for specific event August 2015 - 16 University of Central Florida - Office of Field Education 42 Accreditation Standards in Field Education

Set forth by the Council on Social Work Education (CSWE) Educational Policies and Accreditation Standards (EPAS) 10 Core Competencies and 41 Practice Behaviors 31 Advanced Practice Behaviors (Clinical students only) Accreditation standards incorporated into Field Seminar and Field Education documents Students instructed on use of forms throughout Field Seminar course Agency Field Instructors can find documents online at School of Social Work website, under FIELD tab or can request electronic copies August 2015 - 16

University of Central Florida - Office of Field Education 43 Accreditation Standards in Field Education Standards apply to all students for example: (MSW Generalist Students) Core Competency: Identify with social work profession Practice Behaviors: 1. 2. 3. 4. 5. August 2015 - 16 6. Advocate for client access to the services of social work Practice personal reflection and self correction to assure continual professional development Attend to professional roles and boundaries

Demonstrate professional demeanor in behavior, appearance and communication Engage in career-long learning Use supervision and consultation University of Central Florida - Office of Field Education 44 Accreditation Standards in Field Education Advanced Practice Behaviors (31) Apply to MSW Clinical Students Only (Example) Core Competency: Identify with social work profession Practice Behaviors: 1. Demonstrates professional use of self with client (s) 2. Understands and identifies professional strengths, limitations and challenges 3. Develops, manages and maintains therapeutic relationships with clients within the person-in-environment and strengths August 2015 - 16

University of Central Florida - Office of Field Education 45 Sincere Appreciation From Field Office THANK YOU for your ongoing commitment to be a Field Instructor for our students we cannot achieve success without you! August 2015 - 16 University of Central Florida - Office of Field Education 46

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