Findings from Stamats - Western Carolina University

Findings from Stamats - Western Carolina University

Fall 2014 ~ University Supervisors Information and Training Thanks for coming! Please sign in and update your contact information. Contract Information Visit Human Resources Compliance paperwork Direct deposit Tax forms New hires need to contact Bruce Barker for an appointment [email protected] or 227-3122 Signed Contracts (Emailed from Mary Rompf) Questions or Concerns? Contact Regina Aton @ [email protected] or 227-7108 Travel Reimbursement Travel pre-approval forms no longer need to be completed. As of January 1, 2013, an approved rate of $0.56/mile for adjuncts (non-residents of Jackson County). Full-time faculty and adjuncts residing in Jackson County are reimbursed at $0.56/mile for trips under 60 miles, and $0.30/mile for trips over 60 miles. ( http://www.wcu.edu/about-wcu/campus-services/controllersoffice/travel/ ) State cars are available with one weeks notice. Contact OFE. Travel reimbursement processing Submit travel forms monthly for budgeting purposes Write Chena Flood on the Immediate Supervisor line. Contact Sarah Reams ([email protected] or 227.7314) with questions Travel Form Example NO.

TRAV AUTH & REIMBURSE FORM (Edited 7 -1-2 011 ) TRAVEL AUTHORIZATION AND REIMBURSEMENT FORM Sarah E. Reams NA M E: A S SHOWN IN B ANNER EM PLOYEE ID: (Not to be used for Independent Contractors or their employees) 920000000 Intern Supervision PURPOSE OF TRIP: TR AV EL DA TES: B EGIN 10/1/2012 END Cullow hee, NC DUTY STA TION CONTA CT PERSON A ND PHONE #: 10/31/2012 DEP'T NAM E & CA M PUS A DDRESS L. Raxter x 3313 OFE Killian 201P 123 Schoolhouse Lane Cullowhee, NC 28723

TR AV ELER 'S A DDRESS IF CHEC K TO B E M AILED: REIMBURSEMENT DETAILS TR A VE L (SHOW C IT Y & STA TE ) TR A NSP OR T A T ION M ODE DA T E: 10/1/2012 M ILES TIM E OF DEPAR TUR E FR OM 32.0 10:45am Candler, NC 2:00pm TIM E OF RETUR N Asheville, NC (RT) TO DA T E: 10/5/2012 M ILES TIM E OF DEPAR TUR E FR OM 10/9/2012 M ILES TIM E OF DEPAR TUR E

FR OM M ILES TIM E OF DEPAR TUR E FR OM 1st Observatio n - Brannon Owens M adiso n High Schoo l TA XI DINNER 10:30am PA RKING LODGING 32.5 11:00am PR IVA TE AUTO OTHER1 22.4 12:00pm 1:45pm Asheville, NC (RT) DA T E: 10/22/2012 M ILES TIM E OF DEPAR TUR E FR OM Valley Springs M iddle Scho ol

LODGING 3rd o bservatio n - A my M atthews Enka High Schoo l PR IVA TE AUTO 3rd o bservatio n and mid-term co nf. B REAKF AST AIR LUNC H Delaney B urke TA XI DINNER Valley Springs M iddle Scho ol PA RKING LODGING 68.0 7:15am PR IVA TE AUTO B REAKF AST AIR LUNC H TA XI DINNER

11:00am PA RKING LODGING Marshall, NC (RT) TO 2nd observation - Delaney B urke LUNC H DINNER PA RKING OTHER1 Candler, NC TIM E OF RETUR N B REAKF AST AIR TA XI OTHER1 Candler, NC TIM E OF RETUR N TO A M OUNT Erwin High Schoo l B REAKF AST 4:00pm

10/16/2012 EX PLANA T ION 1st Observatio n - Brian M cKeo wn LODGING LUNC H Candler, NC (RT) DA T E: A M OUNT LUNC H DINNER PR IVA TE AUTO AIR Candler, NC TIM E OF RETUR N TO T YPE B REAKF AST PA RKING OTHER1 Marshall, NC (RT) TO DA T E: A M OUNT AIR TA XI

PR IVA TE AUTO 68.0 7:15am Candler, NC TIM E OF RETUR N OTH ER E XP E NSE S 2 ME A LS & LODGING 2nd observation and mid-term conf. Brannon Owens M adiso n High Schoo l OTHER1 1. R AIL, B US ,TOLLS, R ENTA LS 0.00 TOTA L 2. BA GGAGE HANDLING , B USINESS CA LLS 0.00 0.00 TOTAL M EALS TOTA L LODGING 0.00 TOTAL SIGNATURES AND APPROVALS Claimant's Signature Date

Dean or Department Head's s ignature, if required Ty pe Claimant's Name as shown in Banner Ty pe Dean/Department Head's Name as shown in Banner Under penalties o f perjury, I certify to be a true and accurate statement o f the city of lodging, expenses and allo wances incurred in the services of the state and that no ne of these expenses have been o r will be reimbursed to me fro m any o ther so urce. Immediate Superv isor Date Vice Chancellor's signature, if required Date Chancellor's signature, if required Date Date Ty pe Immediate Superv isor's Signature By signing above I certify that all required preapprovals and approvals were obtained in accordance with the University Travel Policy. FINANCIAL INFORMATION Exchange Rate if F oreignTravel: A C C OUNT DIST R IB UTIONS 0.00 To tal Expense P rint A ccountable Offi cer's Name To tal A dvance

F und # A mo unt A ccountable Offi cer's Signature 0.00 Amo unt Due to WC U Amo unt to be paid by T raveler 0.00 Amo unt Due to T raveler R emit pages o f this fo rm with required rec eipts to the C o ntroller's Offi ce Part 2 Travel Reimbursement (continued) Sarah E. Reams NA M E: TR AV EL DA TES: B EGIN 10/01/12 END TR A VE L (SHOW C IT Y & STA TE ) 10/29/2012 M ILES Candler, NC 4:00pm TIM E OF RETUR N TO

DA T E: Candler, NC (RT) 10/31/2012 M ILES TIM E OF DEPAR TUR E FR OM PR IVA TE AUTO LUNC H Amy M atthews DINNER Enka High Schoo l PA RKING LODGING 32.0 PR IVA TE AUTO B REAKF AST 2nd observation and mid-term conf. AIR LUNC H Brian M cKeown TA XI DINNER

Erwin High Schoo l 2:00pm PA RKING LODGING OTHER1 0.0 M ILES PR IVA TE AUTO 0.00 B REAKF AST TA XI DINNER TIM E OF RETUR N PA RKING LODGING OTHER1 TO 0.0 M ILES PR IVA TE AUTO TIM E OF DEPAR TUR E AIR

FR OM TA XI TIM E OF RETUR N PA RKING TO OTHER1 0.0 M ILES TIM E OF DEPAR TUR E PR IVA TE AUTO 0.00 FR OM TA XI PA RKING TO OTHER1 0.0 M ILES PR IVA TE AUTO TIM E OF DEPAR TUR E AIR FR OM

TA XI TIM E OF RETUR N B REAKF AST LUNC H DINNER LODGING 0.00 AIR TIM E OF RETUR N B REAKF AST LUNC H DINNER LODGING 0.00 B REAKF AST LUNC H DINNER PA RKING LODGING OTHER1 TO 0.0 M ILES PR IVA TE AUTO TIM E OF DEPAR TUR E

AIR FR OM TA XI TIM E OF RETUR N PA RKING TO OTHER1 DA T E: A M OUNT 4th o bservatio n and final conference AIR FR OM DA T E: EX PLANA T ION TA XI LUNC H DA T E: A M OUNT B REAKF AST AIR DA T E: L. Raxter

OFE Killian 201P OTH ER E XP E NSE S 2 ME A LS & LODGING T YPE TIM E OF DEPAR TUR E DA T E: Cullow hee, NC DUTY STA TION C ONTAC T PER SON: DEP'T NAM E & CA M PUS A DDRESS 10:45am Asheville, NC (RT) DA T E: A M OUNT OTHER1 Candler, NC TIM E OF RETUR N TO 14.0 1:55pm TIM E OF DEPAR TUR E FR OM 10/31/2012 TR A NSP OR T A T ION M ODE

DA T E: 920000000 EM PLOYEE ID: Intern Supervision PURPOSE OF TRIP: 0.0 M ILES TIM E OF DEPAR TUR E PR IVA TE AUTO 0.00 LUNC H LODGING AIR FR OM TA XI TIM E OF RETUR N PA RKING B REAKF AST DINNER 0.00 B REAKF AST LUNC H

DINNER LODGING OTHER1 TO T otals automatically carry to page 1 0.00 0.00 0.00 T o page 1 T o page 1 To page 1 0.00 R emit pages o f this fo rm with required rec eipts to the C o ntroller's Offi ce Payee's Name Date Submitted Sarah E. Reams 1/23/2013 Enter 1 if In-State Travel, 2 if Out Of State Travel, 3 if Out of Country Travel Enter 1, 2, or 3 Here 1 Travel Travel Out In-State OutofOF State State Total Total Total

Total Total Private Auto Air Taxi Parking Other Total Transportation Total Breakfast Total Lunch Total Dinner Total Me als Total Lodging Total Other Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Expense Total Advance Total Due to W CU Total Due to Traveler 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 Travel Out of Country 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Amounts Total Charged Amount Fund Number 0.00 0.00 0.00 Fund # 0 0 0 http://www.wcu.edu/about-wcu/campus-services/ controllers-office/travel/index.asp R emit pages o f this fo rm with required rec eipts to the C o ntroller's Offi

ce Forms Gather all forms from OFE website ONLY http://www.wcu.edu/academics/ departments-schools-colleges/C EAP/ceap-depts/office-of-field-ex periences-ofe/ Contact me if you notice problems with the forms. Program Requirements These programs have different requirements for the internship/student teaching component of the program. For example, some programs require all students to complete an Intern I experience. Some programs do not require an Intern I experience, but encourage the students to go through it. Some programs do not offer an Intern I experience at all. It can make it challenging to keep track of your interns if you are telling them one thing and a seminar instructor is telling them something else. Be aware that one interns experience may look completely different than another interns experience in terms of completing requirements. Relationships in Internship Responsibilities of University Supervisor Differ by program Autonomy within the WCU guidelines and requirements Allow flexibility if possible Foster a supportive relationship with intern, cooperating teacher, and host school Refer to pages 12 14 of the Intern/Student Teacher Handbook 2014 2015 Internship/

Student Teaching Handbook Page 4 2014 2015 Internship/ Student Teaching Handbook Page 4 edTPA Programs requiring edTPA for Dec. 2014 graduates: Birth-Kindergarten Health and PE Secondary Social Sciences All secondary students in Dr. Meltzers EDSE 495 seminar class graduating in December 2014 (16 students) edTPA The following undergraduate teacher education programs will begin to require edTPA in the spring of 2015 for students graduating in May 2015 (Intern Is this semester): Elementary Education Middle Grades Education Inclusive Education Initial Orientation There is now a checklist to use during

the orientation with interns and CTs. Review all listed materials and resources on the checklist. University Supervisor, Cooperating Teacher and Intern will sign the bottom. This ensures all parties have received applicable information. Orientation Checklists ELMG Checklists: EDSE Checklists: ELMG Orientaion Checklists EDSE Orientation Checklists Internship I Contact interns at earliest convenience to: Send an introductory email to the intern/student teacher, cooperating teacher, and academic supervisor (if applicable). Find out when Intern is reporting to school (many report to host schools when their CTs return after break). Use a WCU email address to avoid confusion! (IT Help Line 227-7487) Visit the school to introduce yourself Address intern/cooperating teacher concerns and familiarize them with the expectations and roles Check to see that signed health certificates have been turned in to school/district (due before students report) Schedule initial visit (first observation) Set tentative dates for videotaped lesson and mid-term conference Internship I Number of Site Visits Purpose of Visit Maximum of 4 visits, unless problems are evident and

properly documented 1. Initial visit 2. Formal observation 3. Midterm evaluation/ schedule videotaped observation 4. Formal observation and final evaluation * Consult with academic supervisor for observations, conferences, input on grade sheets and conference forms (EDSE only). Videotaping instructions: http://www.wcu.edu/WebFiles/PDFs/OFE_Video_instructi ons.pdf Video taping equipment is available: Misty Colton ([email protected]) Hunter Library Host school Internship I Assist candidates in planning, reviewing, and teaching lessons (ELMG 10 lessons, EDSE 5 lessons) Provide feedback to observed lessons Respond to journal entries (minimum of 4 entries) Provide feedback to videotaped lesson Establish/retain documentation of interventions Internship I Substitute Teaching Internship I students may not substitute teach on the days they are assigned to a school They may substitute teach on days they are not in class at WCU or required to be at

the host school for internship (Fridays, Spring Break, etc.) Students should check with the school to inquire about requirements and pay for substitute teaching Internship II/Student Teaching Contact interns no later than the first two weeks of public school start date (following break) to: Send an introductory email to the intern/student teacher, cooperating teacher, and academic supervisor. Visit the school to introduce yourself Address intern/cooperating teacher concerns and familiarize them with the expectations and roles Student teachers - check to see student submitted signed health certificate to school/district (due before students report) Schedule first observation Set tentative dates for videotaped lesson and mid-term conference Internship II/Student Teaching Number of Visits Purpose of Visit Maximum of 6 (minimum of 4) visits, unless problems are evident with proper documentation 1. Initial visit and orientation 2. Formal observation 3. Formal observation/schedule 1st videotaped lesson * Consult with academic 4. Midterm evaluation supervisor for 5. Formal observations,

nd observation/schedule 2 conferences, input on videotaped lesson grade sheets and conferenceinstructions: forms (EDSE 6. Final evaluation Videotaping only). Video taping equipment is available: http://www.wcu.edu/WebFiles/PDFs/ OFE_Video_instructions.pdf Misty Colton ([email protected]) Hunter Library Host school Internship II/Student Teaching Assist candidates in planning, reviewing, & teaching lessons (15 instructional days) Provide feedback to observed lessons Respond to journal entries (minimum of 6) Provide feedback to videotaped lessons Establish/retain documentation of interventions

Ensure candidate carries or shares the full teaching load and extracurricular activities/duties for a minimum of 3 weeks or 15 instructional days AND continues in the placement until the last day of class (December 5, 2014) Internship II/Student Teaching Submit final paperwork (i.e. University Supervisor checklists, grade sheets, signed mid-term and Certification of Teaching Capacity form) to OFE at end of semester. This can be mailed to the office. Post final student grade to MyCat (in collaboration with the CT/AS) Verify all evaluations are completed by US/AS and CT to clear for licensure! (as applicable) Remind students to submit all forms and fees required for licensure to the Licensure Specialist, Barbara Schade at: [email protected] or (828) 227-2000 Action Plans Establish and retain documentation of all interventions (consult with academic supervisor) Notify/provide documentation of interventions (i.e. action plan, conferences) to OFE and appropriate program coordinator/department head regarding concerns/issues related to intern performance Suggested action plan template: http://www.wcu.edu/academics/departments-schools-colleges/CE AP/ceap-depts/office-of-field-experiences-ofe/universitysupervisors/resources-for-university-supervisors.asp Attendance Policy Interns and CTs - keep records of hours/days in the classroom Students must notify the CT and US by phone if they must be absent Absences should be made up ASAP Student must work with the Director of Field Experiences and US if they are absent more than

3 days Absences for personal business are not permitted Interns who fail to meet attendance requirements may be removed from internship. Intern II - Substitute Teaching They are allowed to substitute only for the cooperating teacher in the classroom in which they are placed until the last two weeks of the WCU semester and after completing the required number of days of successful full-load teaching/coteaching at which time they may substitute for other teachers in the host school. (p. 20) An intern/student teacher may not have any paid assignment in the school such as driving a bus, coaching or directing a band that interferes with any internship or student teaching responsibility. Intern II/student teachers should not accept outside employment during full-time teaching (p. 20) Intern II/ST - Early Release Page 21 Electronic Evidences (as applicable) A few important points All EEs must be evaluated by both the university rep (US or AS) and a school partner (the CT). All components of EE3 must be at a 3+ before the I/ST teaches the unit (except MAT and graduate licensure). EE5 must show positive gains in student learning to be acceptable. The I/ST must achieve a 3+ on all components of the CTC (EE4) to be licensed. Contact OFE is you feel an intern/student teacher will not meet the minimum scores by the end of the semester

Important Semester Dates August 18th first day of WCU classes September 1st No WCU classes Oct. 13th Oct. 17th Fall Break (no WCU classes) Oct. 28th - Advising Day (no WCU classes) Nov. 26th Nov. 28th Thanksgiving Break Dec. 5th Last Day of WCU classes Dec. 12th Final Grades Due Contact Information Office of Field Experiences Suite 201 (Killian Building) Phone: (828) 227-7314 Fax: (828) 227-7610 Director of Field Experiences: Dr. Chena Flood ([email protected]) Lead University Supervisor: Sarah Reams ([email protected]) Admin Support Assoc: Annie McCord Muse ([email protected]) Website: http://www.wcu.edu/academics/departmentsschools-colleges/CEAP/ceap-depts/office-of-field-experiences-ofe/ Handbook: http://www.wcu.edu/WebFiles/PDFs/OFE_Handbook.pdf

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