FitRepping 101

FitRepping 101

FitRepping 101 A VERY basic overview of Fitness Reports, Trends the boards see, MMSB and its tools, the MBS, and a few other pieces of knowledge. -Prepared in April 2012 by GySgt Daniel R. Mitchell, 2d RADIO BN Sources MCO P1610.7F W CH 1 Performance Evaluation System (PES) Manual NAVMC 10835 EF 5334 USMC Fitness Report (1610) from /a_MMSB_30_PERFORMANCE_EVALUATION/E_MMSB_PES_FITREP_GAPS FITREP_Brief_May_05 from MMSB_RV_PES_BRIEF_Mar_09 from Quantico National Naval Officers Association Trends from MMSB-30 Sergeant Major webpage

Automated reply e-mail from MMSB-20 regarding commonly updated materials Fitness Reports Performance Evaluation System (PES) Manual MCO P1610.7F W CH 1 1001. SCOPE 1.b. Not a communication to, nor a counseling document for, the Marine. 1005. KEY CONCEPTS 2. Focus. The fitness report is not: a. A disciplinary tool. b. A lever to exert influence. c. A counseling document for the MRO. 1007. GENERAL RESPONSIBILITIES

1. Marine Reported On (MRO). The MRO is the subject of the fitness report. The MRO should submit a summary of accomplishments to the RS prior to the end of the reporting period. The MRO must possess a clear understanding of the concepts of the PES, his or her role in accomplishing the units mission, and the expectations of the RS. Fitness Reports Occasions (cont) Occasions for reports in order of importance: Grade Change GC CMC Directed DC Change of Reporting Senior CH Transfer

TR Change of Duty CD To Temporary Duty TD From Temporary Duty FD End of Service EN Change in Status CS Annual (Active Component) AN Annual (Reserve Component) AR Semiannual (lieutenants only) SA Reserve Training

RT Performance Evaluation System (PES) Manual MCO P1610.7F W CH 1 Chapter 3 Fitness Reports Occasions Grade Change (GC ) Submit a GC report when a Marine is promoted, frocked, reverted to enlisted grade or reduced. CMC Directed (DC) Submit a DC report when a significant commendatory or adverse action by the MRO occurs that requires immediate reporting to CMC. Additionally, HQMC will use DC reports for administrative fillers to remove date gaps from a Marine's records. Change of Reporting Senior (CH)

Submit a CH report when the RS changes (transfer, reassignment, retirement, etc.) but the MRO remains. From Temporary Duty (FD) The RS at the command where the MRO is assigned temporary duty must submit an FD report when a Marine terminates a temporary duty assignment, prior to a member of the SMCR returning to the parent command awaiting demobilization or deactivation, or terminates ADSW orders lasting 31 days or longer. Fitness Reports Occasions (cont) Transfer (TR) Submit a TR report when the MRO leaves the RS for reasons other than TAD; i.e., transfer, reassignment, extended deployment, etc. Change of Duty (CD) Submit a CD report when the MRO has a significant change in primary duty under the

same RS. To Temporary Duty (TD) The MROs parent command must submit a TD report when a Marine goes on a temporary duty assignment lasting 31 days or longer. End of Service (EN) Submit an EN report when an Active Component Marine or Reserve member Marine terminates active duty. Fitness Reports Occasions (cont) Annual (Active Component) (AN) Submit an AN report for all Marines serving on the Active Duty List (ADL) and who are considered for promotion by an Active Component board in the grades of sergeant through brigadier general, excluding second and first lieutenants. b. The RS may omit the annual report when the report comes due under a new RS within 89 days or

less of the establishment of the RS - MRO relationship (see paragraph 3005). c. Omit the annual report when: (1) The MRO is in a temporary duty status, other than academic duty, for less than 6 months (see paragraph 3004.7). (2) The MRO is attending formal academic training under permanent change of station (PCS/TEMINS) orders of less than 12 months duration. In this case, include the annual period on the Transfer (TR) report. (3) Another reporting occasion under the same RS occurred 60 days or less prior to the end date of the annual report; i.e., a GC or CD report. APES Performance Evaluation System (PES) Manual MCO P1610.7F W CH 1 1001. SCOPE NOTE: The A-PES is the primary means of preparation and submission of the fitness report.

APPENDIX F A. BACKGROUND. The A-PES will become the primary conduit in the automated preparation of the MRO Worksheet and the preparation and submission of fitness reports. This is a totally electronic and paperless environment. B. ACCESS. The A-PES system can be accessed through the Marine OnLine (MOL) website under the resources tab. E. INFORMATION: 1. Common A-PES asked questions are listed on the A-PES website under Frequently Asked Questions (FAQ), which can be accessed from the A-PES main page or the help button. 2. The A-PES User Manuals, including 1) Main Manual 2) Batch Processing and 3) Trusted Assistant, are also available in A-PES under the help button. APES

APES APES MROW 6789 OFFICER MRO information is automatically entered based off your MOL information Next you need to enter the RS information Select the Search for RS to do this.

This pop-up window will appear Enter your RSs last 4 Enter your RSs last name Hit the Search button The pop-up will populate with the RSs information Make sure the name is yellow (this means it is selected) and click Select O2 1234 OFFICER EYEM

A 0206 0206 ROCKSTAR MROW Now your information and your RSs information are entered in APES Next you need to enter the occasion (OC) and dates. Pick the OC from the drop down Pick the From and To dates from the calendar options

1234 ROCKSTAR ** I have been unsuccessful when attempting to just enter the date, so be sure to pick them by clicking on the calendar ** 6789 OFFICER MROW

Information from MCTFS and the information you just selected is automatically filled in your new MRO Worksheet Certain fields are highlighted for you to fill in, but there are others that also need your attention MROW Now that your personal information, dates, and scores have been entered, there are a few more administrative portions needing attention.

Be sure your RSs Duty Assignment is properly annotated Duty Preferences are next. Yes, they seem arbitrary since the monitor assigns duty stations, but it is good to still have this filled in BLANKS LOOK BAD and perception is key! Duty Codes and Descriptive Titles are available from MCTFSCODESMAN (MCO P1080.20M). They are essentially the MCC and Name of the unit you would like to go

to in the future. MROW Performance Evaluation System (PES) Manual MCO P1610.7F W CH 1 4004. INSTRUCTIONS FOR COMPLETING SECTION B (BILLET DESCRIPTION) 1. Purpose. This section of the fitness report provides the reporting senior an opportunity to describe the scope of duties which form the basis for evaluating the MRO during the reporting period. The billet description should not restate the prerequisites of the Marines MOS; it should highlight for the reader of the report the nature of the billet and the MROs significant responsibilities as they relate to the accomplishment of his or her units or organizations mission during the reporting period. DONT LEAVE BLANK LINES! LOOK SPACE!

AT ALL THIS OPEN ALL THIS SHOULD BE FILLED IN AS WELL! MROW Performance Evaluation System (PES) Manual MCO P1610.7F W CH 1 4005. INSTRUCTIONS FOR COMPLETING SECTION C (BILLET ACCOMPLISHMENTS) 1. Purpose. While section B concentrates on the MROs assigned duties, the focus in section C is on what the MRO accomplished (the MROs

results and achievements). a. Highlight the MROs accomplishments that the RS considers most significant for the reporting period. If applicable, reporting of adverse performance should be reserved for sections D through I narrative documentation. b. Complement the information contained in the preceding section by providing an accurate account of exactly what the Marine accomplished in the billet. c. Be objective rather than qualitative in nature. d. List only the results and achievements themselves and avoid all reference to personal qualities or potential impact of the MROs contributions. LOOK AT ALL

THIS OPEN SPACE! ALL THIS SHOULD BE FILLED IN AS WELL! MROW Performance Evaluation System (PES) Manual MCO P1610.7F W CH 1 4006. INSTRUCTIONS FOR COMPLETING SECTIONS D, E, F, AND G 1. General. The fitness report describes the "whole Marine" both on and off duty. This picture goes beyond the MROs assigned duties (section B) and what the Marine accomplished (section C); it also records the manner in which the Marine discharged those duties and responsibilities. 3. Marking Philosophy.

g. The purpose of Sections D, E, F, and G is not to find fault, nor is it to exaggerate competence of individuals, but to objectively evaluate Marines on their own merits. Attribute grades should be earned, not given; they should reflect MROs exhibited efforts and results; they should not be based on a preconceived or artificial fitness report average. D. PME/SELF EDUCATION includes Military schools (SERE, Career Course, Advanced Course, MCIs, Commandants Reading List, College Courses, etc E. OTHER includes any awards, LOAs, LOCs, community involvement (parades, funeral duty, volunteer events, etc). You get the idea again, perception is paramount, dont leave white space if you dont have to! MROW FILL IT UP!! FILL IT UP!!

Trends (what the previous boards have seen)

Failure to provide MRO copy of report Failure to use the MMSB website to eliminate date gaps (Proceed/Travel/Delay) Failure to use of proper occasion codes Failure to generate To Temporary Duty (TD) reports Inaccurate and incomplete height/weight/BF Failure to complete sections B and C Negative and evaluative comments made in section C (Billet Accomplishments) Effectiveness Under Stress and Courage not evaluated. Adverse reports not referred to MRO for acknowledgment Adverse report not adjudicated properly by RO or 3OS. Adverse reports not referred to 3OS for action. Failure to use senior enlisted advisors in evaluation process. Superior marking justifications not concrete, substantive, verifiable, or

quantitative. Adverse Comments Statements like these are the reason it is important you review your FitRep PRIOR TO its completion! Be wary of the Velvet Dagger or Soft Kill Stay involved in the process without being annoying Sometimes he is absolutely brilliant in the things he did, and at an equal

number of times he was terribly disappointing. Although MRO puts forth efforts, he is well behind his peer group. has ability to become a good NCO if he applies himself and utilizes initiative. needs to learn to delegate, rather than trying to do everything himself. Working on honing skills required of a staff officer-especially commanders intent. has reached his culminating point as a Marine Corps Officer. Accessing MMSB From the home page click: Marines Under the Career heading, select Manpower Reserve Affairs Accessing MMSB (cont)

From the Manpower & Reserve Affairs home page click: Active Marine Accessing MMSB (cont) From the Active Marine page select: Manpower Management Accessing MMSB (cont) From the Manpower Management Division page you are looking for the Support Branch which is MMSB. Accessing MMSB (cont)

Now that you have successfully arrived at the MMSB main page, there are some options available. MMSB-30 Performance Evaluation Section is where you will find the information regarding your FITREPs Accessing MMSB (cont) MMSB-30 is where you will find information regarding the Fitness Report tools. The tools are available from the bottom right under Online Applications. Check your Fitness Report Status

You will need a CAC reader to access this page. You will likely get a certificate error when you click the link, just select Continue to this website and enter your PIN when prompted. After you enter your SSN and click the Submit button, your name should appear. Click Select 1234 KILLER

1234 EYEMA E5 KILLER EYEMA E5 MCC and RUC DateGap Query Back to the MMSB-30 main page.

Click MCC and RUC DateGap Query Enter you MCC (175 for 2d RADIO) Enter you RUC (21590 for 2d RADIO) Killer Select the applicable GradeLazy Slacker Puller Click OK Daley Goatrope Notewe

175 E5 21590 Missing Last Annual Back to the MMSB-30 main page. 175 Click Missing Last Annual 21590 175

21590 Enter you MCC (175 for 2d RADIO) Enter you RUC (21590 for 2d RADIO) Click OK LAZY 175 21590

SLACKER 175 21590 OMPF Access your OMPF from MOL OMPF PHOTO is where you find your most recent picture. MARADMIN 0003/09 provides the format to follow for this photo.

Combat Camera should be of great assistance. This is how the board SEES you! Make it count! Bring a buddy! OMPF The PERFORMANCE tab is where your previous Fitness Reports are housed OMPF COMMEND / DEROG is where you find files you have submitted to your OMPF

Awards Diplomas Meritorious Mast Completion Certificates LOAs LOCs OMPF What you should NOT submit (per MMSB-20) Promotion Warrants Unit Awards News Articles Annual Training

Certificates Unofficial Transcripts Grade Reports Certificates of Reenlistment Honorable Discharge Certificates Smart Transcripts Appointment Letters Class Rosters OMPF OMPF FIELD is where you find Page 11s and copies of contracts and reenlistments.

This field populates when a Marine no longer has obligated service. OMPF SERVICE is where you find GI Bills as well as additional copies of your service contracts OMPF ABOUT OMPF lists how to submit materials for entry into your OMPF. OMPF Your Master Brief Sheet (MBS) is what the boards brief about you. It is vital you ensure this information is up to date. This is YOUR RESPONSIBILITY!!

MASTER BRIEF SHEET (MBS) MASTER BRIEF SHEET (MBS) If you have entries in these portions, be sure your completion certificates have been submitted to your OMPF! MASTER BRIEF SHEET (MBS) MASTER BRIEF SHEET (MBS) MASTER BRIEF SHEET (MBS) This This is

is where where you you can can see see DateGaps DateGaps MASTER BRIEF SHEET (MBS) RS Profile Reporting Senior Fitness Report List CWO3 JOHNNY B. GOODE Reporting Senior SSN: 000000000

As of: 20030602 MRO SSN (Last Four) Last Name From Date To Date Occ FitRep Avg MSGT 1234 2235

3456 4432 Smith Jones Thomas Brown 01 Dec 01 08 Jun 02 AN 01 Oct 01 30 Nov 01 01 Dec 00 17 Sep 01

01 Sep 99 30 Nov 00 4.85 TR 4.36 TR 2.92 GC 2.54 Green Black White White 22 Jan 01 20 Jun 01

01 May 02 31 Aug 02 CH 01 Jul 01 01 Oct 01 GC 03 Jul 00 30 Jun 01 AN AN 5.79 5.07 4.85 4.07

GYSGT 9876 8765 7676 7676 MASTER BRIEF SHEET (MBS) RO Profile Reviewing Officer Fitness Report List COL JOHNNY B. GOODE Reporting Senior SSN: 000000000 MRO SSN (Last Four)

Last Name From Date As of: 20040602 RO To Date Mark Occ Assessment MAJ 1234 2235

3456 4432 Smith Jones Thomas Brown 01 Dec 01 08 Jun 02 AN 01 Oct 01 30 Nov 01 01 Dec 00 17 Sep 01

01 Sep 99 30 Nov 00 6 TR TR GC Green Black White White 22 Jan 01 20 Jun 01

01 May 02 31 Aug 02 CH 01 Jul 01 01 Oct 01 GC 03 Jul 00 30 Jun 01 AN AN 5 4 4

5 5 4 CAPT 9876 8765 7676 7676 7 BOTTOM LINE Your Fitness Report is a direct reflection of who you are as a Marine Be sure you are giving it the time and attention it deserves

If you gundeck MROW Sections B, C, D, and E it is noticeable What impression do you want to give your RS? What impression do you want your RS to give to the board? Who cares more about your promotion? You? Your RS? Your RO? QUESTIONS?

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