H-1B - workforcegps.org

H-1B - workforcegps.org

Welcome to Workforce3 One H-1B Ready to Work Jumpstart to Technical Assistance Webinar U.S. Department of Labor Employment and Training Administration Webinar Date: May 5, 2015; 3:00 p.m. Presented by: Division of Strategic Investments U.S. Department of Labor Employment and Training Administration Where are you? Enter your location in the Chat window lower left of screen #

2 Welcome & Introductions Moderator: Megan Baird, RTW Policy Lead, DOL Division of Strategic Investments Todays Susan Shorters, President, High Impact Partners Speakers: Ayreen Calimquim, Project Lead, RTW TA Annette Gantt, Technical Assistance Coach, RTW TA H-1B RTW Technical Assistance Team # High Impact Partners

3 Polling Questions Polling Question #1 How many of you are returning H-1B Grantees?! We have our very first H-1B grant, Ready to Work Technical Skills Training (TST) Round 1 Technical Skills Training (TST) Round 2 Jobs Accelerator (JA) Round 1 Advanced Manufacturing Jobs Accelerator (JA) Round 2 Make it in America I dont know # 4 Polling Questions Polling Question #2 Lets get to know who is on the call today. Using the poll,

select the role that you play in your H-1B grant program. For this grant initiative I am the: Authorized Representative Program Director/Manager IT/Data Manager or staff Training Partner

Employer Partner None of the above # 5 Ready, Set, Go! Todays Agenda I. Quickstart! Performance Update II. Jumpstart! RTW Technical Assistance Plan

III. Jumpstart! RTW Grant Program Ramp-Up IV. Heads Up! Whats next in Technical Assistance # 6 Ready to Work Partnership Grants JUMPSTART! TO PERFORMANCE REPORTING # 7 A Quick Note RTW Performance Reporting NOT FOR TODAYS DISCUSSION

You should have already received the following OMB-approved Reporting Documents: Performance Reporting Handbook Data Elements and Edit Checks H-1B RTW Quarterly Performance Report Form Ready to Work Community of Practice: Performance Reporting https:// etagrantees.workforce3one.org/page/resources/10015120601482 RTW Performance Reporting TA COMING SOON! RTW Performance Reporting HUB 2.0 Webinar Live Tutorials: How-To Series Participant Tracking Using RTW Data Elements Creating Data Files Uploading Data Files Resolving Data File Errors in HUB Small group and One-on-One Coaching

HUB Office Hours for RTW Grantees Please enter questions in the Chat Room! # 10 Ready to Work Partnership Grants JUMPSTART! RTW TECHNICAL ASSISTANCE PLAN # 11 Grant Cycle Phase for Technical Assistance

GRANT CYCLE PHASE 1 GRANT CYCLE PHASE 3 PHASE 2: INTENSIVE-TOMODERATE TA PHASE 3: MODERATETO-LOW TA Program Delivery Organizational Process and Systems

Managing Partnerships & Collaborations Collect and Promote Best Practices Identifying and Engaging Partners Strategic Planning and Sustainability Planning

Peer-to-Peer Learning Exchanges Apply Lessons Learned PHASE 1: INTENSIVE TA GRANT CYCLE PHASE 2 Program Implementation RTW TA Overview 2014 - 2018 #

13 RTW Technical Assistance Plan ethods for Delivering Technical Assistanc Group Coaching Topic Specific Webinars Small Group Learning Events Peer-to-Peer Mentoring & Learning Exchange RTW Technical Assistance Plan ethods for Delivering Technical Assistanc Group Coaching: Strategies to Support Long-term Unemployed Participants Subject Matter Expert LTU Webinar Series Ask the Expert Grantee Roundtable Discussions RTW Technical Assistance Plan

Methods for Delivering Technical Assistance Individualized Coaching: Monthly One-on-One Coaching with a TA Coach Key Roles Coaching Approach to TA Resource Relationship Building Liaison Phase-based/Targeted TA Mentor Direct-Facilitation

Trainer Collaborative/Tag-Team Troubleshooter Customized Trainings Peer-to-Peer TA RTW Technical Assistance Plan Other TA Activities and Resources Peer-to-Peer Sharing Opportunities LinkedIn DOL Communities of Practice Quarterly e-Newsletters Resource Briefs and Fact Sheets

Please enter questions in the Chat Room! # 18 Ready to Work Partnership Grants JUMPSTART! RTW PROGRAM RAMP-UP # 19 Ready to Work Partnership Grants Program Management:

Grant Ramp-Up Program Implementation Read the RTW SGA its your DOL bible! Understand Your Statement of Work (SOW) and train others on requirements Monitor timeline to ensure hiring decisions are made in time for program implementation Set up team meetings, email updates and other regular systems to monitor and report progress Establish data collection and reporting systems; Collect valid and reliable data

Monitor grant performance and take corrective actions Leadership & Budget Setup Processes Ensure leadership buy-in and visible support through regular communication Connect local budget process to grant award Establish budget management roles and processes, expenditure procedures, quarterly and fiscal reporting timelines Communicate progress,

challenges and celebrate success! Tell Your Story! Partnership Engagement Secure sub-agreements ASAP with top-down buyin; monitor activities and progress Implement employer recruitment strategy; define roles of employers (e.g., OJT, mentoring, mock-interviews, job placement etc.) Assign a dedicated POC for developing and sustaining employer partners and WIB presence/involvement

Make sure everyone understands the goals and activities of your partners Polling Questions Polling Question #3 Think about your current practices and assess your capacity in your grants Program Management: 1 = Were just getting started! 2 = Were in the process of establishing our process and systems. 3 = Were close to having all talent, processes and systems in place. 4 = We have talent, processes and systems in place # 22 Stakeholder Engagement:

Service & Training Providers Engagement with service and training providers help to ensure that the long-term unemployed receive the support needed for rapid re-employment Stakeholder Engagement: Employers Early Employer Engagement Helps to Ensure JOBS for your RTW Participants Tips for Stakeholder Engagement LTU Ecosystems ensure internal stakeholders and POCs responsible for stakeholder engagement understand the needs of local the employment ecosystem Engage early in the grant explore areas of collaboration NOW; identify external champions Focus on developing a true partnership help stakeholders and

employer partners determine their roles and responsibilities Explore how the RTW grant can support outcomes, such as getting the long-term unemployed jobs, establishing Leverage your respective core competencies based on best practice and research, educate employers about benefit and how to hire LTU Polling Questions Polling Question #4 Think about your current practices and assess your capacity in Stakeholder and Employer Engagement on a scale of 1-4: 1 = Just getting started 2 = In the process of establishing engagement 3 = Employer and stakeholder engagement in place 4 = Employer and stakeholder goals and commitments in place #

26 Leadership and Decision-Making Strategic Planning to Support Long-term Unemployed Workers Are Led by These Teams: Polling Questions Polling Question #5 Think about your current practices and assess your capacity in Leadership & Decision-Making Strategy on a scale of 1-6: 1 = Just getting started 2 = In the process of finalizing LTU strategy 3 = LTU strategy is in place 4 = Most LTU internal stakeholders are aware and trained 5 = Most LTU external stakeholders are engaged 6 = A combination of 3, 4 and 5 are in place # 28

Jumping Hoops: Grant Ramp Up Hurdles Hurdles (Challenges) Lack of Leadership Buy-In Hoops (Solutions) Inspire Leadership Buy-In Weak Stakeholder and Partnership Management Monthly or Quarterly Stakeholder Engagement Slow Start-Up and Blurred Process and Procedures Establish process and procedures

Unreliable Job Placement Opportunities Secure Job Placement using MOUs and OJT Contracts Loss of Key Staff and Institutional Knowledge Document Institutional Knowledge Please enter questions in the Chat Room! # 30

Ready to Work Partnership Grants HEADS UP! WHATS NEXT IN TECHNICAL ASSISTANCE # 31 RTW Technical Assistance Plan COMING SOON! Todays Webinar Recording, PPT, and Resource Brief Available next Week Menu of Technical Assistance Activities (Resource Guide) Monthly TA Coaching Calls Start May 18th LTU Subject Matter Expert Series Start at the

End of June RTW Technical Assistance Plan TA Coach: Annette Gantt Grant Number Grantee Region FPO Name HG-26656 Capital Workforce Partners 1 Suzanne Pouliot

HG-26657 City of Providence 1 Michael Hotard HG-26658 County of Westchester 1 Michael Hotard HG-26668

New Jersey Council of County Colleges 1 Keeva Davis HG-26671 RochesterWorks, Inc. 1 Keeva Davis HG-26674 Workforce Alliance, Inc.

1 Suzanne Pouliot RTW Technical Assistance Plan TA Coach: Jen Swidler Grant Number HG-26670 HG-26655 HG-26660 HG-26654 HG-26661 Grantee Region FPO Name Puerto Rico Technoeconomic 1

Trevor Capon Corridor Anne Arundel Workforce Christopher 2 Development Corporation Ransome District 1199C Training & Upgrading 2 Keith Hubert Fund Alachua Bradford Re. Workforce 3 Raymond Smith Board dba CareerSource NCFL Florida State College at Jacksonville 3 James May

RTW Technical Assistance Plan TA Coach: Lyle Neumann Grant Number Grantee Region FPO Name HG-26665 Memphis Bioworks Foundation 3 Adrian Barrett

HG-26669 Project QUEST, Inc. San Jacinto Community College District Indianapolis Private Industry Council, Inc. d/b/a EmployIndy 4 Terry Moore 4 Clyde Lee 5

Carla Wills Tecumseh Area Partnership, Inc. d/b/a Region 4 Workforce Boa WSOS Community Action Commission 5 Darren Kroenke 5 Timmy Jordan HG-26672 HG-26662 HG-26673 HG-26676

RTW Technical Assistance Plan TA Coach: Tressa Dorsey Grant Number Grantee Region HG-26659 Denver, City and County of 4 HG-26663 It`s My Community Initiative, Inc.

4 HG-26667 Nebraska Department of Labor 5 HG-26664 Jewish Vocational Service 6 FPO Name Amanda Denogean Amanda

Denogean Ray Garcia Elina Mnatsakanova HG-26666 NOVA Workforce Development City of Sunnyvale Worksystems, Inc. 6 Denise Dombek 6 Marian Esver

HG-26675 Please enter questions in the Chat Room! # 37 Ready to Work Community of Practice http://etagrantees.workforce3one.org DOL Contacts Your Federal Project Officers! DOL National Office and Technical Assistance Providers

Ready to Work Grantee Mailbox [email protected] # 39

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