Healthy people UC

Healthy people UC

Tips & Tricks for Productivity & Outlook Michael Martin, M.A.Ed. Staff Technical Development Specialist Staff Success Center Ashley San Diego, MS, CHES Employee Wellness Coordinator Be Well UC

Learning Objectives Identify how time management impacts us professionally and our well-being. Describe 5 common themes to improve our productivity. Plan and practice ways to be productive using Outlook and wellness related resources. How Time Management Impacts Our Professional & Personal Lives We often confuse being productive with working as fast as we can,

every second of the day. -Dr. Travis Bradberry 6 weeks/ year 11% For every minute spend

organizing, an hour is earned. - Benjamin Franklin Prioritization Rocks, Pebbles & Sand Prioritization Plan and refocus what needs to be done and

when Choose 3 MITs to complete each day before anything else. Reduce the noise of a long to do list. Prioritize with Outlook Folders Experts recommend limiting your folders Some even recommend no folders

Organization & Decluttering Dominate Your Outlook Inbox Last In, First Out System Use Inbox Clean Up 2 Minute Rule/Flag Message for Follow Up Declutter Your Spaces Clutter limits our brains processing capacity, leaving us more distractible and less able to focus.

Psychology Today Where do you spend your time? Make your environments more pleasant. Start with one space or section at a time. Start with your rocks or MITs.

Make it a group effort. Create a set of rules when organizing. Set a time to revisit the space. Control Your Calendar Take Back Your Time in Outlook Block Out Time Schedule Availability Appropriately

Free Im available. Working Elsewhere Im available, but Im not in the office. Tentative Be careful, I may or may not be available. Busy

Im busy, somewhere in the office. Out of the Office Im busy, and not in the office. Take Away Time Wasters & Take Breaks 15-30 second breaks can increase productivity up to 30%!

Pomodoro technique Schedule Like a Pro Scheduling In Outlook Scheduling Assistant

Overlay Calendars What Takes Up Our Time? Stephen Coveys 7 Habits of Highly Effective People Urgent Not Urgent Important

Crises, Medical emergencies, important meetings, project deadlines Relationships, health & exercise, personal growth, preparation, prevention

Not Important Trivial interruptions, random phone calls/emails Wasting time, various trivia/gossip, busywork, escape

activities Notifications Notifications Can Be Like Kids EVERY 5 MINUTES Interrupted thoughts & work due to incoming email WITHIN 6 SECONDS

Response is provided to email as received Email may act as a stress conduit but is also in itself a potential stressor. It may impair productivityit may escalate disputes, facilitate harassment and encourage litigation. Those who spend more time on email report greater work overload, including feeling frustrated, stressed and emotionally drained. Outlook Notifications Turn Off or Limit Notifications

File Options Mail Message Arrival Use rules to allow notifications from certain people Cut Down the Tech Stress! Reduce # of check times. Check at set times vs. continually throughout the day.

Use IM if theres an urgent matter. Respond at set times. Decrease # of miscellaneous things you are enrolled in unsubscribe from all but your favorite. (www.unroll.me) Make a call. Reduce # of email folders or visible apps. Use wind down features of devices. Questions?

Event Reminders Swipe in at Registration for 20 Be Well UC points ($10 value!) & entry for prize raffles! Stop by rooms 415, 417 & 419 to chat with reps from Be Well UC, UC Benefits, Staff Success Center, Communiversity, Apprisen, Securian, Liberty Mutual, & more! References & Resources

Best Time Management Activities https://hrdevelopmentinfo.com/best-time-management-activities/ Computers in Human Behavior http://www.sciencedirect.com/science/article/pii/S0747563214005810 Put the big stones in http://bit.ly/BigStonesFirst

Resolution Ju-Jitsu: The "Not Going to Do" List https:// www.psychologytoday.com/us/blog/the-carpe-diem-project/201812/resolution-ju-jitsu-the-not-going-do-list Rocks, Pebbles & Sand Video https://www.youtube.com/watch?v=TFekwlchbpk

The Powerful Psychology Behind Cleanliness http://bit.ly/PosPsychClean Tree of Time Management https://www.joinforge.com/tree-of-time-management/

Understanding email interaction increases organizational productivity https:// www.scopus.com/record/display.uri?eid=2-s2.0-4243102804&origin=inward&txGid=DB56514566111D33414EE828D21B85CA.wsnAw8kcdt7IP YLO0V48gA%3a1 11 Things Organized and Productive People Do Every Day http://bit.ly/2z3yU61

12 Time Wasters http://visual.ly/12-time-wasters Thank you! Michael Martin [email protected] Staff Success Center Ashley San Diego [email protected] Be Well UC

Recently Viewed Presentations

  • High Consequence Areas & Pipeline Assessment Intervals Is

    High Consequence Areas & Pipeline Assessment Intervals Is

    Ongoing Initiatives to Improve Performance Tools Processes Procedures Implementation Cased Pipeline Integrity Assessment Workshop Anomaly Assessment and Repair Workshop - October 22, 2008 Conclusions Natural Gas is a Very Important Energy Source Flexible and Readily Available Bridge Fuel for Climate...
  • Luca 7 - Mesia, Stapân peste boală și moarte

    Luca 7 - Mesia, Stapân peste boală și moarte

    Theodotus, sluga sutașului, 783 de la întemeierea Romei Mama (Rut) și tata (Demetrius) Legiunea VI Ferrata Capernaum, orașul meu natal Theodotus, la 12 ani Claudius Appius, stăpânul meu Legiunea VI Ferrata Familia Appia Via et Aqua Appia Sinagoga, Capernaum Ioan...
  • Teacher Practice: Fostering Intellectual Engagement

    Teacher Practice: Fostering Intellectual Engagement

    TEACHER PRACTICE: FOSTERING INTELLECTUAL ENGAGEMENT. ... Stronge - Technology. 6. Reflection is a form of practice. ... Key Point- the evaluation frameworks guides the decision making for planning for engagement. Effective teachers ask HOW do I plan for intellectual engagement.
  • Centres with Study Drug

    Centres with Study Drug

    Dr. PJ Devereaux on behalf of MANAGE Investigators. Population Health Research Institute, Hamilton, Canada. Background. MINS includes MI and isolated ischemic troponin elevation that occur within first 30 days after surgery .
  • Laguna Newsletter Welcome back Longhorn Families! We hope

    Laguna Newsletter Welcome back Longhorn Families! We hope

    If you have questions please call 696-8456 and ask to speak with Melanie Hurst. Laguna Newsletter. Laguna School Wide Expectations. ... Por favor pare y haga regístrese en la mesa ubicada en la entrada principal del campo de football. Rincon...
  • Gary Obaob - WordPress.com

    Gary Obaob - WordPress.com

    Title: Gary Obaob Last modified by: G Document presentation format: Custom Other titles: Chalkboard ヒラギノ角ゴ ProN W3 Arial Calibri MS Pゴシック Title & Subtitle Title & Bullets Photo - Horizontal Title - Center Photo - Vertical Title - Top Blank...
  • Social studies grade 8 - Mr. Flight's Webpage

    Social studies grade 8 - Mr. Flight's Webpage

    Social studies grade 8. Unit 1: What is History. What really is history? History is the study of the past to put it simply. But there is more to it that this simple definition. Studying history requires you to gather...
  • Case Endings for The First Three Noun Groups Subject and ...

    Case Endings for The First Three Noun Groups Subject and ...

    case endings for the first three noun groups subject and direct object leō ... for the first three noun groups possessive and indirect object case endings for the first three noun groups possessive and indirect object case endings for the...