Hospice Care in the Nursing Home - Missouri

Hospice Care in the Nursing Home - Missouri

Hospice Care in the Nursing Home Purpose: To provide LTC facilities with an overview and guidelines for partnering with Medicare-certified hospices to benefit terminally ill residents and their families and review responsibilities of the facility and hospice to provide palliative care. Objectives Define hospice and identify the scope of care. State the general criteria in determination of

hospice eligibility. Differentiate between the responsibilities of the LTC facility and those of the hospice team when collaborating in caring for the terminally ill. Know how to formulate a coordinated plan of care to be used by the skilled nursing facility and hospice. Definition of Hospice Care Residents entitled to hospice services per both state and federal statutes. Regulations establish that the LTC facility

is the residents home. Hospice offers the patient, the caregiver system, and the family a program of care defined in the Medicare/Medicaid hospice benefit. Definition of Hospice Care, cont. Federal and State Definition Hospice care is intended to meet the physical, emotional and spiritual needs of patients and their families facing life ending illnesses. The goal of hospice care is to provide comfort to the patient by

assisting with pain and symptom management and to enhance the quality of life for both the patient and the family. Definition of Hospice, cont. Resident electing hospice are not giving up. Resident electing hospice are not receiving less care. Nursing home patients receive the benefit of LTC staff and the added benefit provided by the professional hospice team focused on

palliation and comfort. Definition of Hospice, cont. Challenge in providing hospice care: Providers must cooperate with each other. Providers must communicate with each other. Providers must establish and agree upon coordinated services. Providers must be responsive to the unique needs of the resident and his/her desires. Both providers must be knowledgeable and attentive to the regulations of the other.

Hospice Services The hospice scope of care includes: Skilled Nursing Medical Social Services Personal Care Spiritual Care Volunteer Support Bereavement Support Physician Services Hospice Services, cont.

Benefits of hospice: By selecting hospice, resident has clearly asked that his/her care be focused on palliation. Added attention to pain management and other symptoms related to life-ending illness. One-on-one emotional support for the resident and the family. May have financial relief due to Hospice paying for medication, supplies, and equipment related to the terminal illness. Volunteers visit residents and provide interaction with the resident and/or family.

Determination of Hospice Eligibility General criteria for hospice eligibility, the patient must be: Diagnosed with a terminal or life ending illness; Have a life expectancy of 6 months or less, as determined by the physician and the hospice interdisciplinary team; Seeking palliative (pain and symptom relief) rather than curative treatment. Determination of Hospice

Eligibility, cont. Additionally: Patient, family and physician must understand that artificial, life-prolonging procedures are not consistent with hospice care; and That admission to hospice services is approved by the attending physician and the hospice medical director. Determination of Hospice Eligibility, cont.

Centers for Medicare/Medicaid Services (CMS) Local Medical Review Policy (LMRP) Defines prognostic criteria by disease to determine if patient is eligible. The guideline examines documentable evidence that if the disease follows its normal course the prognosis is for 6 months or less. Determination of Hospice Eligibility, cont. Current guidelines include: Lung disease

Heart disease Kidney failure HIV Stroke and coma Dementia Liver failure Determination of Hospice Eligibility, cont

ALS, Lung Cancer Prostate Cancer Breast Cancer Decline in Health Status http://www.iamedicare.com/Provider/policy/ policyhome.htm Core Services

Core services which must be provided by hospice employees, many provided in collaboration with the LTC facility: Physician services

Nursing services Medical social services Spiritual counseling Bereavement counseling Dietary counseling Volunteer services Core Services, cont. Collaboration is essential for both providers. Hospice provides core services 24-hour/day, 7 days a week, on-call system.

The interdisciplinary hospice team and its resources are available not only to the patient and family but also to facility staff. Responsibilities of Providers Nursing Services LTC Facility: Staff provides daily care as patients Hospice: RN coordinates care plan, makes intermittent visits, educates staff/families, reviews record, assigns and supervises hospice aide

as needed. with all Responsibilities of Providers, cont. Nursing Services Collaborative Relationship: Maintain communication to fulfill the plan of care and inform each other of changes in the care plan.

Responsibilities of Providers, cont. Physician Services LTC Facility: Attending physician and LTC Medical Director will continue to follow visitation schedule. Hospice: Hospice medical director as a resource on palliation. Responsibilities of Providers, cont.

Physician Services Collaborative relationship: Each provider shall identify lines of communication for medical care. Responsibilities of Providers, cont. Medical Social Services, Spiritual Counseling, Dietary Counseling, Bereavement and Other Counseling LTC Facility: As agreed upon in the plan of care in accordance with

regulations. Hospice: Provides spiritual, emotional, nutritional counseling for resident and family as indicated in the plan of care. Responsibilities of Providers, cont. Medical Social Services, Spiritual Counseling, Dietary Counseling, Bereavement and Other Counseling Collaborative Relationship:

Maintains open communication between the hospice and facility for services performed and for changes in the patients status that affect the plan of care. Eligibility/Admission Process Hospice inquiries may be made by anyone directly involved with the patient. LTC staff are most sensitive to the readiness of hospice acceptance. It is the patients right to access hospice services if the resident qualifies for that

benefit. Eligibility/Admission Process, cont. LTC Staff Identify potential hospice patients. Review legal paperwork, identify legal

representative who can make decisions. Obtain a physicians order for hospice evaluation and potential admission. Educate resident/legal surrogate regarding treatment alternatives. Eligibility/Admission Process, cont. LTC Staff, cont. Provide patient/surrogate with listing of hospice providers and offer brochures. Contact hospice provider selected and

schedule an appointment. Assure that patient has signed release of confidential information. Eligibility/Admission Process, cont.

LTC Staff, cont. Provide hospice with documentation necessary to determine eligibility. Provide hospice copy of IM-62, if applicable. Notify LTC business office of change. Evaluate the need for MDS reassessment for significant change. Notify hospice of care plan meetings. Eligibility/Admission Process, cont. Hospice Staff

Provide information for facility to give to patients and families. Respond to request to assess patient using guidelines to confirm eligibility. Report findings to attending physician, hospice, LTC facility and patient/legal surrogate. Eligibility/Admission Process, cont.

Hospice Staff, cont. Verify hospice order for admission. Explain hospice services, conduct the intake process, and obtain a signed election statement. Verify patient financial status and educate patient and family about financial issues. Notify LTC of hospice election.

Eligibility/Admission Process, cont LTC/Hospice Staff Collaboration Hospice and nursing facility must have a mutually agreed on contract before services can be provided. Review LMRP guidelines in appendix, or at: www.iamedicare.com/Provider/policy/policyhome.htm Modify the Plan of Care to reflect the change in needs/services.

Integrated Plan of Care Purpose is to provide a structure for the delivery of care and treatment through the use of measurable objectives and timelines . Content includes problems, goals, and interventions, and designates role of each team member. Hospice plans address pain, symptom management, preparation for death and bereavement, and end-of-life tasks. Integrated Plan of Care, cont.

Hospice service retains overall professional management of the plan of care related to the terminal illness. Integrated Plan of Care, cont. LTC Staff

Provides relevant physicians orders. Comprehensive assessment (MDS) Care Planning through RAI process. Medication list Durable Medical Equipment list Social Service notes needed to initiate palliative plan of care. Integrated Plan of Care, cont. LTC Staff, cont. Modify the LTC plan of care to reflect palliative care wishes.

LTC continues providing daily care and communicates to hospice any change in condition or need. Informs patient/legal surrogate and hospice of scheduled patient care plan meetings. Integrated Plan of Care, cont.

Hospice Staff Provides initial hospice nurse assessment. Completes guidelines for hospice appropriateness. Medication list indicating payor source Physicians orders certifying 6-month prognoses. Hospice plan of care. Integrated Plan of Care, cont.

Hospice Staff, cont. Provide a copy of hospice plan of care to the facility. Secure needed DME and hospice-related medication and supplies. Update as condition and needs change. Hospice assumes case management of patients terminal condition.

Integrated Plan of Care, cont. Hospice Staff, cont. Documents the provision of care and services, which reflects the hospice philosophy, including the management of pain and other uncomfortable symptoms. Participates in patient care plan meeting and assists facility in establishing palliative care goals. Integrated Plan of Care, cont.

LTC Staff and Hospice Staff Collaborate Establish date and time to meet and formulate initial plan of care. 24-48 hours from admission to hospice. Collect data, encourage patient/family participation.

Determine patients DME, medication and treatment needs Designate discipline responsible for care. Identify payor source of items/treatments. Integrated Plan of Care, cont. LTC Staff and Hospice Staff Collaborate, cont. Develop and implement an integrated plan of care. Create and maintain communication system Hospice, LTC staff, pt/family, and

physician set clear palliative care goals AND communicate them to all parties. Physician Orders Policy and protocol development to address medical orders. The physician shall participate in development of the plan of care. The attending physician must comply with the LTC standards related to physicians orders. A hospice patient may elect a different physician to assist in managing pain and symptoms related to the terminal diagnoses.

Hospice is responsible to ALL parties for coordinating, communicating, and ensuring proper documentation of terminal illness orders. Physician Orders, cont LTC Staff Secure and document orders with the primary and consulting physician in compliance with state and federal regulations. Notify primary physician of consulting physician order changes. LTC staff will communicate changes in physician

orders with hospice in a timely manner. Physician Orders, cont Hospice Staff Secure and document orders with the primary and consulting physician in compliance with hospice state and federal regulations. Identify and communicate with facility and the pharmacy regarding the payor source of meds, treatments, and supplies ordered by physicians. Hospice will communicate changes in orders with the facility in a timely manner.

Physician Orders, cont. LTC Staff and Hospice Collaboration Hospice IDT and LTC staff will jointly determine the relationship of all physician orders/treatments to the residents terminal diagnoses and make recommendations to the physicians related to palliation. Develop a predetermined plan for communication with physicians as reflected in the plan of care. Establish and abide by policy and protocol to supply and maintain supplies, meds, and DME.

Medical Records Management Clinical records in accordance with accepted standards of practice. LTC facility and hospice should decide what portions of the clinical record should be copied and which agency should retain originals. Confidentiality of records maintained. Written authorization to share information. Medical Record Management,

cont. LTC Facility Establish and maintain clinical record in accordance with LTC regulations. LTC record shall be available to hospice. Missouri Medicaid LTC will bill hospice for per diem room and board rate minus surplus. Medical Record Management, cont. Hospice

Maintain a clinical record in accordance with hospice regulations. Provide appropriate documentation and consents to support interventions. Missouri Medicaid Hospice will file the paperwork to ensure timely Missouri Medicaid billing. Medical Record Management, cont.

LTC and Hospice Collaboration Decide where hospice documentation should be in the chart. Determine best method to communicate to all disciplines that resident has elected hospice. Establish a method to clearly identify hospice contact information. Devise system to thin charts. Establish mutually acceptable procedure for timely

Medicaid billing and reimbursement. Utilization of Therapy Services Ancillary therapies, including tube feedings, IVs; physical, occupational, and speech therapies may be part of care for a hospice patient. The hospice IDT is responsible for determining if these services are consistent with the residents palliative care needs. The hospice IDT and the attending physician must make prior authorization for therapy services.

Utilization of Therapy Services LTC Staff May recommend therapies to the hospice team. Ancillary services may be purchased through the LTC facility (i.e. PT, OT, ST). If LTC using outside resources, a contract must be in place. Utilization of Therapy Services, cont.

Hospice Obtain orders and make arrangements for therapy services. Therapy services, goals, duration, and interventions will be included in the integrated plan of care and in the hospice progress notes. Maintain appropriate personnel records on all therapists contracted through the facility.

Provide required orientation and ongoing inservicing for LTC contract therapists. Utilization of Therapy Services, cont. LTC and Hospice Collaboration Scope and frequency of therapy services will be agreed upon and documented. Both will monitor the efficacy and communicate recommendations. There must be a mutually agreed upon method to provide ancillary services.

Loss and Grief Services Bereavement and grief support services are available to the family and significant others from admission through one year following the death of the patient. LTC staff share with hospice information related to familys coping, support and grief needs. Hospice does ongoing risk assessment; explains and offers grief support; identifies other community support resources; provides individual care in the home setting.

Loss and Grief Services, cont. LTC and hospice formulate a joint care plan addressing bereavement needs. LTC staff provides grief support LTC staff and residents. Hospice provides grief education and support for LTC facility and identified community resources as needed. LTC and Hospice assess need for hospice to provide grief support.

Responsibilities at the Time of Death Collaboration is critical during this time! Determine in advance who is responsible for notifying the physician, pharmacy, mortuary, and coroner (per county procedure). At the time of Death, cont. LTC Staff Calls hospice to inform them of imminent death.

Provides support for pt, family, staff and residents. Determine who will contact family to report imminent death. At the time of Death, cont. LTC Staff At time of death, LTC facility will return or destroy meds per facility protocol. Follows post death protocol for LTC facility. Notifies LTC facility staff and resident of

death and funeral arrangements. At the Time of Death, cont. Hospice Makes visit to dying resident as needed. Provides counseling, spiritual, and volunteer support

for family. Offers visit at time of death and assists with arrangements. Manages extreme psychosocial response of family by involving hospice counselors and chaplains. Notifies hospice IDT of death and funeral arrangements. At the Time of Death, cont.

LTC Staff and Hospice Collaboration Determine care/support needs; ensure needs are met and addressed. Support family members and follow predetermined protocols for dealing with difficult behaviors. Attend visitation/funeral as desired. Provide ongoing support to LTC staff and residents. Hospitalization and Emergency

Care Consistent with the patients stated wishes in advance directives. LTC staff to timely call hospice of any changes for care plan revisions. LTC staff should obtain prior approval before transferring the resident when the transfer is related to the terminal condition. When unrelated to the terminal condition, contact hospice as soon as possible. All emergency care related to the terminal illness

requires approval and coordination by hospice. Hospitalization and Emergency Care, cont. LTC Staff

Determine a need for emergent care. Contacts hospice for relationship to terminal illness. Contacts family/legal surrogate and physician about change in condition. Makes arrangement for transportation, if unrelated to terminal illness. Prepare transfer form, identify hospice status and advance directive. Will receive discharge orders from the hospital. Hospitalization and Emergency Care

Hospice Staff, cont. Respond to LTC and determines necessary actions. Provide emotional support for resident and family. If hospice related transfer, hospice will assist in arranging for ambulance. Hospice will send hospice plan of care, advance directive, current meds/treatments. Hospice will continue to manage treatment of the terminal illness

while patient is in the hospital and will work to ensure pt returns as soon as symptoms are controlled. Hospitalization and Emergency Care, Cont. LTC Staff and Hospice Collaboration Develop protocols in advance-both staffs coordinate

with each other on transfers. LTC and hospice will know the residents resuscitation status and abide by the residents wishes. LTC and hospice will predetermine which entity will be responsible for receiving updates and reports. LTC and hospice will change the plan of care to reflect changes in condition. Revocation/Decertification/Transfer Residents right to discontinue or transfer hospice services at any time. Resident/surrogate may revoke the hospice

benefit. If resident no longer meets the criteria, the hospice may discontinue hospice services or decertify the patient. The resident may transfer his care to another hospice if he moves or prefers a different hospice. Respite and Acute Patient Care in the Nursing Home Respite Care Patient may be admitted to a facility to relieve family members or other caregivers for up to five consecutive days.

General In-Patient Patient requires admission to SNF for pain or acute/chronic symptom management, which cannot be handled in the home setting. Respite and Acute Patient Care in the Nursing Home LTC must have 24-hour on-site RN coverage in a Medicare/Medicaid certified facility. Hospice provides transportation and arranges admission to SNF. Mutually agreed upon contract must be in place

BEFORE services can be provided. Hospice provides copy of paperwork for SNF chart. Hospice and LTC staff develop integrated plan of care. Hospice Reimbursement Medicare Hospice Benefit Reimburses hospice providing and managing all care related to the terminal diagnoses including visits by all hospice team members, supplies, medical equipment, and medications. Hospice required to pay

ONLY for services that have been PREAPPROVED by the hospice program. Hospice Reimbursement, cont. Medicaid Hospice The Medicaid Hospice Benefit mirrors the Medicare Hospice Benefit for Hospice services. Medicaid Room and Board Hospice bills Medicaid for room and board, then reimburses the LTC Facility. Private Insurance Plans verify in coverage. Hospice and SNF must collaborate regarding

reimbursement issues. Long-Term Care Regulations and Expectations of Hospice Services State Operations Manual (SOM) pp. 53 54 When a resident has elected the Medicare hospice benefit, the hospice and the nursing facility must communicate, establish, and agree upon a coordinated plan of care which reflects the hospice philosophy, and is based on an assessment of the individuals needs and unique living situation in

the facility. Long-Term Care Regulations and Expectations of Hospice Services SOM, cont. The hospice must designate a registered nurse from the hospice to coordinate the implementation of the plan of care. This coordinated plan of care must identify the care and services which the SNF/NF and hospice will provide in order to be responsive to the unique needs of the resident and his/her expressed desire

for hospice care. Long-Term Care Regulations and Expectations of Hospice Services SOM, cont. The SNF/NF and the hospice are responsible for performing each of their own respective functions that have been agreed upon and included in the plan of care. The hospice retains overall professional management responsibility for directing the implementation of the plan of care related to the terminal illness.

Long-Term Care Regulations and Expectations of Hospice Services SOM, cont. For residents receiving the hospice benefit, the surveyor should evaluate: Plan of care that reflects participation of hospice, facility and the resident. Plan of care includes directives for managing pain and other symptoms and is revised and updated to current status. Drugs and medical supplies are provided as needed.

Long-Term Care Regulations and Expectations of Hospice Services Surveyor should evaluate, cont: Hospice and facility communicate on changes in pan of care. Hospice and facility are aware of the others responsibilities. Facilities services are consistent with the plan of care developed in coordination with the hospice.

Long-Term Care Regulations and Expectations of Hospice Services Surveyor should evaluate, cont: Hospice patient/resident in a SNF/NF does not lack any SNF/NF services or personal care because of his/her status as a hospice patient. The SNF/NF offers the same service to its residents who have elected the hospice benefit as it furnishes to its resident who have not elected the hospice benefit. Long-Term Care Regulations and Expectations of Hospice Services

1. 2. 3. 4. CMS Identified Problem Areas Four Major Areas of Concern Care and services do not reflect the hospice philosophy. Coordination, delivery, and review of the care plan. Ineffective systems to monitor effectiveness of the plan of care for pain management and symptom

control. Poor communication between hospice and facility staff. In Summary Communicate! Communicate!! Communicate!!!

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