How to Write a Job Description

How to Write a Job Description

HOW TO WRITE A JOB DESCRIPTION Presented by Metropolitan State University of Denver Human Resources Department January 10, 2011 AGENDA The need for job descriptions What is included in a job description Who is responsible for preparation

When do we revise/update What is the process in preparing and reviewing a job description Job descriptions and Performance WHY DO WE NEED THEM? WORKFORCE PLANNING COMPENSATION AND BUDGETING LEGAL COMPLIANCE

PERFORMANCE MANAGEMENT CLASS SPECIFICATION VS. JOB DESCRIPTION Class Specification: A broad or general description of work assigned which may include several titles and levels of responsibility. Job Description: Specifically describes

individual position duties and responsibilities. Written to address the uniqueness of the position responsibility rather than generalities. WHAT IS INCLUDED? Job Title vs. Position Title Administrative Assistant III Art Summary or Duty Statement Tasks Assigned Time Spent Performing Individual Tasks

Minimum and Preferred Qualifications PREPARATION Log daily activities for 2-3 weeks Identify primary responsibilities Group individual daily tasks into specific task areas Incumbent prepares DRAFT job description

for review by supervisor WHAT IS INCLUDED? Imagine the position is vacant and you have been asked to identify the basic position requirements These may be different than your own personal skills and qualifications Do not describe the position on what you

think it should be. Dont overstate or understate WHAT IS INCLUDED (Continued) Think of primary responsibilities in terms of end results for the job responsibility Avoid listing detailed tasks or activities

performed to accomplish the end result What is done: word processes documents from drafts (Duty statement) How it is done: organizes document, brings up software, enters document, prints and proofs (Task statement) WHAT IS INCLUDED (Continued) Begin each statement with an action verb

Limit duty statements to four to six primary job responsibilities More words is not always more responsibility Increased volume does not necessarily mean more responsibility JOB DESCRIPTION

REVIEW Supervisor reviews DRAFT job description Supervisor makes necessary revisions Supervisor meets with incumbent to discuss final job description Supervisor submits job description for review and approval at next level APPROVAL

Supervisor and Vice President are solely responsible for approval of final job description based on needs of the department Once approved, job description is submitted for Budget approval After Budget approval, job description is submitted to Human Resources for review

and classification REQUIRED DOCUMENTATION FINAL JOB DESCRIPTION WITH ALL SIGNATURES Classified require PDQ in addition to job description CURRENT ORGANIZATION CHART SUBMIT TO HUMAN RESOURCES USING

PeopleAdmin (electronic position control system) Attach PDQ and Org Chart under Required Documents WHATS NEXT? Human Resources reviews Proper classification Proper salary comparison Sustain or reclassify

Notifies supervisor of outcome JOB DESCRIPTIONS AND PERFORMANCE MANAGEMENT Primary source for establishing job expectations Performance goals must apply to duties and responsibilities assigned

Performance goals can address special projects or issues such as attendance, etc. LETS TRY IT! Using the Administrative Assistant classification: Write a job description Summary (limit to no more than 5-6 sentences)

Identify one duty assigned Write 2-3 tasks related to that duty USE YOUR TOOLKIT! QUESTIONS?

Recently Viewed Presentations

  • Monday, March 14, 2016

    Monday, March 14, 2016

    Steps for creating an outline/draft, 4. Lastly, create the bibliography page, also known as the Works Cited Page. You do this by copying and pasting the entire bibliography card for all the details that you used in the paper.
  • presentazione_inglese_CaFoscari - Unive

    presentazione_inglese_CaFoscari - Unive

    Ca' Foscari University of Venice Dorsoduro 3246, 30123 Venice, Italy Website: www.unive.it Tel.: +39 041 234 8111 The city of Venice Venice stretches across 120 small islands in the Venetian Lagoon along the Adriatic Sea, in Northeast Italy.
  • Sharing Best Practices - WKU

    Sharing Best Practices - WKU

    Sharing Best Practices methods or techniques that consistently show results superior to those achieved with other means BUT WHY SHARE?!? New ideas Different Perspectives To Vent / Show Off Part of NCTA's Mission: Advance collaborative efforts among testing professionals, testing...
  • PREPARING YOUNG PEOPLE FOR EMPLOYMENT AND FURTHER STUDY:

    PREPARING YOUNG PEOPLE FOR EMPLOYMENT AND FURTHER STUDY:

    Source: City & Guilds Employer Survey 2013. Employers say not enough young people leave school with work experience or having developed personal qualities (CBI/Pearson, 2013) 58% think that the right attitude comes from work experience.
  • Textiles - PDST

    Textiles - PDST

    Use of Textiles Household linens e.g. bed linen, kitchen cloths, table linen. Interior textiles e.g. cushions, floor coverings, upholstery. Clothing Functions of Textiles for Clothing Purposes To enhance appearance and give confidence To protect against chemicals, disease, fire, injury. To...
  • Haemopoiesis Blood cells have limited lifespans, and need

    Haemopoiesis Blood cells have limited lifespans, and need

    Embryonic haemopoietic stem cells-mesenchymal cells in yolk sac After 12 week fetal liver and spleen becomes the main site From week 20, bone marrow starts to become important and by the time of birth it is the main haemopoietic organ...
  • TNG TC THUC BT LI V VAI TR

    TNG TC THUC BT LI V VAI TR

    Ước tính khoảng 2,8% biến cố có hại có thể phòng tránh được ở bệnh nhân nằm viện có liên quan đến tương tác thuốc-thuốc GÂY PHẢN ỨNG CÓ HẠI TRÊN BỆNH NHÂN Kanjanarat P, et al. Am J Health...
  • SMALL BUSINESS BROWN BAG SEMINAR SERIES 2017 Selling

    SMALL BUSINESS BROWN BAG SEMINAR SERIES 2017 Selling

    Auction (50 free listings per month) Buy It Now (30% more than auction price) Reserve. Store Subscriptions (more free per month) ... Key Words. Think like a customer - how would you search for it? What not to put in...