Intent to Raise Questions - Academic Senate

Intent to Raise Questions - Academic Senate

Intent to Raise Questions RESPONSES FROM NOVEMBER 15, 2016 QUESTIONS Update on Question from: Jesse Elliot Can Faculty Affairs committee or admin discuss the following proposal? Require tenure-track faculty to teach 3 (or perhaps even 6) units of teaching per academic year, with the exception of sabbatical years, but including faculty "bought out" on grants. Response from Faculty Affairs Committee

The Faculty Affairs Committee has elected to not pursue a motion or policy. FAC discussed the Minimum WTU for Teaching Proposal and a few variants. The committee found that this issue involves a small fraction of senior, tenured faculty (at least the majority of whom already have heavy service loads) and that this issue is better addressed at the program level. Should the elimination of a given faculty member from the teaching pool prove to be a burden on the program, the chair (or their program via

the PPS) should make such expectations clear. In short this seems a non-issue for the foreseeable future. Question From: Matt Cook Q: Why can we not award students payment when the ICSUAM specifically allows it and we have no internal document prohibiting it? HISTORY Recently, an Academic Senator and colleague raised a question concerning payments to students. In the response provided by Finance and Administration (you can find it here:, it is stated that "Payment via CSU Operating Fund 485 (General Fund; e.g. GDxxx), Honoraria is not allowable." The basis of this decision is given as, "Per the CI

Honoraria / Speaker Fees Guidelines and the Integrated CSU Administrative Manual (ICSUAM) 1301-00 Hospitality, Payment or Reimbursement of Expenses." A review of that document and our internal document, "Honoraria/Speaker Fees Guidelines" ( er-fees-guidelines.pdf ), indicates no prohibition of awarding monies to students, thus this question. Response coming soon from campus constituents Discussions are underway on how to implement necessary processes/ procedures for a student-centered approach to pay

students for things that are not suited for tracked hours employment-type payments. Collaborations are in place with multiple campus constituents in order to advance these discussions before the end of the year. Question From: Julia Balen Q: What is entailed in becoming a sanctuary campus? Response from Senate Exec and Ofc. of the President As Chancellor White wrote in his open letter of Nov. 17,

2016: The term sanctuary has several interpretations and is in many contexts ambiguous. Declaring a campus a sanctuary campus is a symbolic act, yet lacks specificity and substance. The goal of sanctuary is to provide a safe haven. Chancellor White focused on policy that removes the CSU from the enforcement of federal immigration laws. At CI, a variety of efforts to augment the support available for students, particularly our AB540 students, are ongoing. A partial list of messages and efforts focused generally on inclusion and particularly on sanctuary-related questions is on the next slide. Recommended reading: Contronym and Controversy

(Michael A. Olivas) in Inside Higher Ed Response continued from Senate Exec and Ofc. of the President 1. Presidents email dated 11.9.16 2. VPSA email to students dated 11.9.16 3. President met with SG leadership and met with various constituents on 11.9.16 4. Cabinet attended International Fair and Peaceful Demonstration/March on 11.9.16 5. Interim Provosts email dated 11.14.16 6. Senate Exec statement dated 11.14.16 7. Senate resolution passed 11.15.16 8. DREAMers Ally Workshop 11.16.16 9. Chancellors letter dated 11.17.16

10. Presidents video dated 11.23.16 11. Letter to President-Elect Trump from UC President, CSU Chancellor and CCC Chancello r as published in the LA Times on 11.29.16 12. VPSA met with various student groups and Centers since election to discuss results, impact and emotions 13. Dreamer Task Force developing a Strategic Plan Nov/Dec 2016 14. President and Dreamer Task Force meeting on calendar for 12.15.16 15. VPSA and Interim Provost planning campus forum for early S17 Question From: Kimberly Vose Q: What is the status of the proposed food pantry for students? How can faculty and

students contribute? Response from Michelle Noyes and Ed Lebioda The CI food pantry is going to start with a soft opening beginning Monday, December 5 and will be open M-F from 10:00 a.m. - 4:00 p.m. through Friday, December 14. The pantry is located in Ojai Hall Rm. 1976. The pantry will officially open at the start of school in January with the hours to be determined based on availability of volunteers. Students, faculty and staff may contribute by

a) Donating non-perishable food items: drop off in Ojai Hall or Arroyo Hall b) Volunteering to staff the food pantry (more info later) c) Spreading the word Question 1 of 4 from: Lindsey Trimble-OConnor NOTE: The slides that follow are a summary

of the response; the complete response is linked to the Senate Materials page. Q1: What is the DRPs process for vetting student note takers? Response from: Valeri Cirino-Paez A: DRP staff first notifies enrolled students that DRP is seeking a Note Taker. Students are hired in order of response received. If no enrolled student expresses interest, DRP staff then notifies the course instructor to request that the instructor make an announcement to the class. If still unsuccessful, DRP places a job announcement with

CI Career Development Services and places promotional materials throughout campus. (Enrolled students are paid $100/class or $50/lab; non-enrolled Note Takers are paid an hourly rate.) Question 2 of 4 from: Lindsey Trimble-OConnor Q2: What training do they provide student note takers? Response from: Valeri Cirino-Paez Currently, our Note Takers do not receive formal training, however, they are advised of the following job

requirements: Must attend class regularly to ensure consistent notes; Take clear, complete and organized notes; Must submit legible handwritten or typed notes to DRP Online within 24 hours of each lecture The DRP staff is currently developing a formal Note Taker training to be implemented next semester. Question 3 of 4 from: Lindsey Trimble-OConnor

Q3: Do they have any quality control measures in place to make sure student note takers are doing a good job? Response from: Valeri Cirino-Paez A: When DRP students advise DRP of dissatisfaction of Note Taking services, dependent on the level of concern and review of notes, DRP staff will 1) Send a warning letter to the Note Taker for immediate improvement 2) Terminate the Note Taker and hire an alternate.

Question 4 of 4 from: Lindsey Trimble-OConnor I ask this in light of a recent conversation I had with a student who receives notes from a student note taker the quality of these notes was very concerning. Q4: What should faculty do in these situations? Response from: Valeri Cirino-Paez Faculty can assist the student who receives notes by encouraging them to contact DRP staff to express their concerns, and inform them we have a

procedure in place to resolve when this situation arises. There may be more than one DRP student receiving the same notes. Faculty can consider providing DRP staff with Power-Points or selected lectures notes to distribute to qualifying DRP students enrolled in the course. Faculty may assist the student and DRP staff by approaching an enrolled student who may be a good Note Taking candidate, and ask if they would be interested in the position.

If enrolled students do not offer to assist, faculty can provide DRP staff with names and contact information of students outside of the enrolled course that are interested in the position and recommend to hire as a paid hourly Note Taker. Response continued from: Valeri Cirino-Paez Please note that our Note Taker Program is currently under revision. Note Taking Services Name: Phone:

Cynthia Cuevas, Administrative Assistant, Disability Resource Programs 805-437-3649; Email: [email protected] Faculty Consultation or Concerns Name: Valeri Cirino-Paez, M.S., Associate Director, Disability Resource Programs & The Educational Access Center Phone: 805-437-8528; Email: [email protected] Name: Kirsten Olson, Ph.D., Director of Counseling and Psychological Services (CAPS) & Disability Resource Programs (DRP) Phone: 805-437-2088 (Front Desk) or 805-437-3784 (Direct Line); Email: [email protected]

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