EPG (Independent Commission On Transformation Status In Sport) PRESENTATION TO SPORT PORTFOLIO COMMITTEE 2nd June 2015 EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 1 TOPICS Introduction Transformation Charter Summary EPG Mandate Summary 2014/15 Audit Highlights Issues Way Forward Questions/Comments EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 2 TRANSFORMATION (EPG Definition) EPG Presentation Participating Codes March 2015 3 TRANSFORMATION Transformation involves the orchestrated and deliberate redesign of the genetic architecture of an organisation on the
basis of reorganising, restructuring, revitalising, and renewal initiatives to bring about a change in the way people think and act. Two sets of principles drives the process: - the one set is based on moral (because it is the right thing to do) beliefs and the other on - strategic considerations understanding that it is a key factor for improvement, sustainable long-term development, growth and in some instances even survival. EPG Presentation Participating Codes March 2015 4 TRANSFORMATION CHARTER - THE TRANSFORMATION ROAD MAP EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 5 Sports transformation journey is defined in terms of the National Sports Plan and the Transformation Charter: 1. National Sports Plan The National Sports Plan is the beacon for each component of the sport system i.e.: national and provincial sport federations, clubs, universities, colleges, schools, national, provincial and local government sport structures, and SASCOC to develop and implement plans that will result in the optimal coordination, alignment and delivery of key objectives and goals. 6 2. Transformation Charter The Transformation Charter forms part of the National Sports Plan and serves as the beacon for the sport system to bring about
systematic change in seven defined transformation areas namely: Participation Opportunity, Skill and Capability Development, Demographic profiles on and off the field of play, Performance Quality, Governance, and Economic Empowerment as part of a process to transform the sport system. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 7 Goal of Charter is to: Level the playing field so that the majority of South Africans have equitable opportunity to participate and achieve in all areas and at all levels in the sport system. Aim of Charter is to guide the establishment of an: accessible, fair, demographically representative, sustainable and competitive sport system through the orchestrated redesign of the sport systems DNA in seven strategic areas. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 8 SCHEMATIC TRANSFORMATION STRATEGIC FRAMEWORK EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 10 MULTI-DIMENSIONAL TRANSFORMATION STRATEGIC FRAMEWORK THEN
IF THEN IF THEN AN ACCESIBLE, EQUITABLE, SUSTAINABLE AND COMPETITIVE SPORT SYSTEM Progressive Change In Participation Demographic and Performance Profiles ACCESS TO SKILL AND CAPABILITY INFRASTRUCTURE, DEVELOPMENT RESOURCES (IN ALL AREAS ON AND AND OFF THE FIELD OF PARTICIPATION PLAY) OPPORTUNITIES IN ALL AREAS COORDINATED, ALIGNED AND HARMONISED SCHOOL SPORT SYSTEM THEN Government Sport System Sport Federation
System National Department of Sport and Recreation 70+ Autonomous National Sport Federation Sport Bodies 9 Provincial S&R Departments Multiple Provincial Code Specific Sport Structures IF THEN IF THEN 50+ S&R Local Sport Components A community based coordinated national, provincial and local government sport system in harmony with an aligned national and provincial sport federation system IF IF INSTITUTIONALISED GOVERNANCE Economic Empowerment
Preferential Procurement Individual Schools Employment Equity EPG Presentation Participating Codes May 2015 11 EMINENT PERSONS GROUPs (EPG) ROLE IN THE TRANSFORMATION PROCESS EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 12 A National Sport and Recreation Indaba held in November 2011 resolved that: there is a need to monitor and evaluate implementation of the Charter if the objectives thereof is to be achieved. This resolution led to the Minister of Sport and Recreation appointing an independent Eminent Persons Group (EPG) to monitor and evaluate the implementation of the charter. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 13 Members of the EPG: Dr Somadoda Fikeni (Chairperson); Ms Ria Ledwaba; Mr Silas Nkanunu; Dr Willie Basson; Mr Qondisa Ngwenya; Mr Max Moss; Professor Marion Keim Lees; Dr Sam Ramsamy; Ms Wimpie du Plessis; Mr Louis Von Zeuner; Professor Timothy Noakes; Ms Nomfanelo Magwentshu and Dr Xolela Mangcu. EPG MANDATE
Monitor and evaluate the implementation of the Transformation Charter and Scorecard in all sport organisations; Compile and Analyse regualar transformation audit reports, make recommendations and advise on appropriate targets to be achieved; EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 14 EPG MANDATE Provide leadership and direction in developing a targeted transformation measurement and progress monitoring system; Provide an annual report on sports transformation status in selected components of the sport system; Offer long-term strategic direction on transformation in sport; Advise the minister on the design of a short-, medium- and long - term transformation strategy (within the context of the 2020 vision of the DSRSA); EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 15 EPG MANDATE (contd) Advise on the design of a system for monitoring transformation status and a reporting system assessing the success or failure of the implementation of transformation targets; Monitor and advise the Minister on incentives and punitive
measures to be taken with respect to sporting bodies not driving transformation to its logical conclusion. Interrogate the White Paper on sport and pronounce on whether it will address and redress DSRSAs strategic objectives in relation to: school sport, community sport, institutional mechanisms, facilities, recreation, funding and internationalisation of sport. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 16 EPG MANDATE Contd Examine and answer the question whether this arrangement, in its present form and character, enables and empowers DSRSA to deliver on its national goals and mandate. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 17 EPG Goal The establishment of a management system to evaluate, advise, and report on the sport systems transformation status and the effectiveness of implementation of the Transformation Charter. EPG Purpose Ensure the sport Ministry has adequate information and insight to assess sports transformation status and is In a position to formulate interventions that will improve rate and effectiveness of transformation at all levels and in all areas of SA
sport. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 18 EPG ACHIEVEMENTS TO DATE 1. Pilot Transformation Status Audit Report 2012/13: A pilot audit to gauge transformation status in five codes athletics, cricket, football, netball and rugby on the basis of seven dimensions of the charter and to test the transformation charter. Performance levels in each transformation area was established, issues identified and recommendations made. A report was submitted to the Minister followed by presentations to the federations involved and a wide range of stakeholders. 19 EPG ACHIEVEMENTS TO DATE (contd) The report resulted in the demographic generic Black (i.e. black African + coloured + Indian) target to be raised from 50% to 60% (after twenty years) on the basis audit results. Created an awareness of the strategic importance of the makeup of the under 18 year old segment of South African society, 84% of whom are black African and only 16% coloured, white and/or Indian. Highlighting the vulnerability of South African sport with respect to the state of school sport. Overall the report ensured that transformation was placed back firmly on the radar screens and board room agendas of sport. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 20
ACHIEVEMENTS TO DATE (contd) 2. Second Transformation Status Audit Report 2014/15 Audit included 17 codes: amateur boxing, athletics, basketball, baseball, chess, cricket, football, gymnastics, hockey, jukskei, netball, rugby, softball, swimming, table tennis, tennis and volleyball. 2015/16 data sheets distributed, analysis will start end of June followed by audit report in December. Pointed at that the focus on a black (i. e. African, coloured and Indian) representation target for 20 years was flawed in that certain codes complied demographically in terms of coloured and Indian representation at the expense of black African representation. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 21 ACHIEVEMENTS TO DATE (contd) Sensitised sport structure to the strategic importance of the 84% component of under 18 year old South Africans that are black African (only 16% are coloured, Indian or white) Highlighted the fact that a significant sustainable competitive advantage for South African sport is possible provided a platform for orchestrating school sport programs and projects involving all role players can be established. Five pilot codes entered into MOAs undertaking to present plans to implement act on findings and recommendations of EPG audits and to forecast transformation performance levels in each Charter dimension until 2018. 22
ACHIEVEMENTS TO DATE (contd) Completion by each code of a barometer (first forward looking mechanism in sport) for each charter dimension where performances are forecasted annually until 2018. Failure to comply with the terms of the agreement could lead to: - Withdrawal of opportunity to award national colours - Suspension or withdrawal of funding - Withdrawal of recognition as national federation in terms of sports act - Revoke authority to bid for international tournaments. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 23 EXAMPLE 5 YEAR TRANSFORMATION FORECAST RUGBY: NATIONAL SENIOR AND UNDERAGE MALE % GENERIC BLACK TEAM DEMOGRAPHIC FORECASTS 2014 -2018 65 60 55 50 50 45 40 40 42
40 35 45 44 44 42 45 40 35 30 30 26 25 All Senior National Male Team Members During Season. All National Male National Under 21 Team Members During Season. All National Male National Under 18 Team Members During Season. 21 20
% 15 10 5 0 s tu0 0 S nt re r Cu F a ec or st c De em ta r be
14 20 % ric ne e g a Bl ck ca re o F s em ec D t be 5 01 2 r
% g ic er n e a Bl ck ca re o F st m ce De 16 20 r be % ric ne e
g a Bl ck ca re o F st m ce e D be 7 01 r2 % ge ri ne l cB
k ac ca re o F s em ec D t be 8 01 r2 % ri ne e g l cB k ac 24
SELECTED OBSERVATIONS FROM MOST RECENT AUDIT REPORT (Detailed observations and recommendations are part of the report package you have been provided with). 1. Measurable change in all seven of the dimensions of the Transformation Charter on and off the field of play in 17 codes is in progress and targets are in the process of being achieved. 2. Board and Full time Staff demographic Profiles The Board and Full Time Staff generic black and black African demographic profiles of basketball (100%, 100%), football (94%, 90%), athletics (92%, 83%), volleyball (85%,100%) and table tenniss (86%, 100%) respectively are in line with national demographic profiles! 83% of the Presidents and 50% of CEOs of the codes audited are generic black! EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 25 EXAMPLE DEMOGRAPHIC REPRESENTATION EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 26 0 20
Overall Average National Senior Male Team and Individual Demographic Profiles 120 %Generic Black 58 12 2 27 SELECTED OBSERVATIONS (contd) National Team Generic Black Profiles: Despite the increased generic black target from 50% to 60% (the first since 1994), more than half of the national senior teams of the codes audited, have exceeded this target table tennis 100%, basketball 100%, volleyball 97%, football 92%, netball 66%, and athletics 65% The codes that are below the 60% generic black target for senior male teams includes: cricket 58% (just missed out, largely due to a small black African component of 10%), rugby, 34% (diluted by the inclusion of super rugby teams), swimming, 25%, hockey, 25% and jukskei, 0%. 28 SELECTED OBSERVATIONS (contd) National Team Black African Demographic Profiles The black African demographic profiles of the national senior male teams of basketball 83% and football 81%, suggests high level of penetration of the under 18 South African population
84% of whom are black African, reflects the demographics of the country. On the other hand black African representation in the senior national male teams of swimming, 5%, hockey, 8%, cricket, 10%, rugby, 14%, volleyball, 38%, athletics, 47%, and netball, 55%, suggests lower penetration with longer term sustainability implications. 29 SELECTED OBSERVATIONS (contd) National Underage Representative Team Demographic Profiles Generic Black: More than half (60%) of the national male underage (U18 U21) teams of the codes audited have exceeded the set 60% generic black target including: football U20, 100%, volleyball, 100%, athletics U18 and U20 93%, basketball U19 and U16, 80%, netball U16, U19, and U21 +- 70 %, gymnastics U9 and U21, +- 70%, and cricket U19, 60%. Codes whose national male underage teams did not achieve the generic Black target of 60% are: netball U18, 56%, rugby U18, 43%, and U20, 31%, hockey U21, 33% and swimming U21, 13%. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 30 SELECTED OBSERVATIONS (contd National Underage Black African Demographic Profiles: The male underage national team black African demographic profiles over 60% of include: Football under 20, 85%, athletics under 20 and under 18, 73%, basketballs under 19 and under 16, +- 74%, netballs
under 21, 68%, and under 19, 72%, and gymnastics under 19 individual 62% demonstrates advanced degrees of transformation and significant penetration into this important market segment. On the other hand the black African demographic profiles of the national underage male teams of: gymnastics U21, 33%, netball U16, 39%, and U18 37%, cricket U19, 27%, rugby U18, 25%, U20, 14%, and swimming U19, 2%, suggests low penetration of the 84% black African component of the under 18 year old segment. 31 6. Compilation of preliminary primary school, high school and club regional footprint maps, highlighting accessibility challenges. There are about 25 000 primary and high schools On the basis of federation input about on average only about 10% of whom participate in structured participation opportunities. An appropriate target could be 25%. The following slide shows the resource position at school level for those few codes in a position to submit data and the 32 PRIMARY AND SENIOR SCHOOL FACILITY AND FINANCIAL RESOURCES Cricket Rugby Netball
Gymnastics Average Number Facilities/Primary School 0.2 0.7 0.7 1.1 Average Number Facilities/Senior School 0.8 0.7 Average Financial Support/ Primary School Average Financial Support/ Senior School 2 295 0.26 6 081 168 1 336 12 262 410
840 No data received from other codes EPG Presentation Participating Codes March 2015 33 GOVERNANCE 1. 2. 3. Cricket and swimming achieved overall average scores of 90% in this area followed by rugby and football with a 60% average. Table tennis (40%), Netball (30%), gymnastics (30%), hockey (30%), and volleyball (10%) all scored below 50%. The governance areas in which federations do not perform well are: measurement of Board chairman effectiveness and performance; CEO effectiveness; and evaluation of provincial structure performances. EPG Presentation Participating Codes May 2015 34 SUMMARISED PRIMARY SCHOOL PROVINCIAL FOOTPRINTS Eastern Cape Free State Gauteng KwaZulu-Natal
Limpopo Mpumalanga North West Northern Cape Western Cape Average % 7 9 26 9 2 21 25 23 43 17 68 112 82 83 79 58 71 96 51 93 0.1 5.9 0.7 1.3 2.1 4.8
Chess % Volley Ball % Rugby % Table Tennis % Netball % Jukskei % Hockey % Gymnastics % Football % Province Cricket % % OF PARTICIPATING PRIMARY SCHOOLS PER DISTRICT 1 7 0 6 3 9 12 28 2 5
1 21 15 27 27 0 7 7 14 19 1 0 17 2 1 3 2 2 14 4 672 2 554 526 35 7. Important school related issues acquiring attention: resolvement of issues between Department of Education and Department of Sport and recreation related to: -
The 70% ratio of active school teacher vs 30% non-active school teacher involvement in the organisation of school sport. - Retraining of teachers for after school sport organisation and remuneration mechanisms because it is considered an overtime activity. - The non-alignment of Department of Education with demarcation boundaries of other government structures in certain districts. Increase focus on resolving inadequate facility infrastructure and organising capacity at school level. Delayed access to ring-fenced finance assigned to national facility provision programme. EPG Presentation Participating Codes March 2015 36 Tennis % Softball Chess % Basketball Boxing % Baseball Volley Ball % Rugby % Table Tennis %
Swimming % Netball % Jukskei % Hockey % Football % Cricket % Province Gymnastics % CLUB FOOT PRINT (% OF CLUBS PER PROVINCE) Total Eastern Cape 30 16 9 17 3 21 13 32
2 3 6 3 9 0 0 7 3 0 1 Total Western Cape 21 6 27 19 23 8
15 12 35 5 0 0 6 23 0 24 TOTAL NO OFCLUBS 810 19 464 285 212 95 1899 380 750 1079 488 0 0 506 211 0 369 37 THE ROAD AHEAD Completion of 2015/16 audit Review of Transformation Charter Rest of codes to sign MOA Analyse barometers and predict rate of change in each dimension Consider auditing greater range of codes Consider funding model based on transformation audit results and barometer outcomes Consider auditing DSRSA and SASCOC transformation contributions
Propose long term transformation strategy EPG Presentation Participating Codes March 2015 38 SUMMARY RECOMMENDATIONS (In Audit Report) EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 39 SUMMARY RECOMMENDATIONS 1. Ensure the coordination and alignment of national and provincial sport federation plans and programmes with Transformation Charter and Governments national and provincial sport plans and programmes. 2. Ensure that the strategic plans of all components of the sport system reflect measureable transformation specific goals and objectives aligned to Audit report findings. 3. Review the existing transformation charter with the view to improve and simplify. 4. Consider the inclusion of measures to gauge and track administration quality and governance stability (early warning) within codes at national and provincial level. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 40 SUMMARY RECOMMENDATIONS (contd) 5. 6.
7. Ensure that all funding structures (government, SASCOC, LOTTO, Sport Trust etc.) provide some funding for: Transformation Charter objectives and EPG audit outcomes The establishment of structured underage participation opportunities in terms of organisers, coaches, teams and leagues in schools and clubs at district level. School sport participation in Townships. Establish a transformation related funding menu and support funding requests in line with proposed menu. Consider introducing a system to audit DSRSA, Provincial and local government sport structures, SASCOC, and LOTTO, performances relative to the Transformation Charter. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 41 SUMMARY RECOMMENDATIONS (contd) 8. Further improve reliability, accuracy and precision of data submitted by all participating components. 9. Arrange annual workshop sessions with CEOs (national and provincial) of each participating code explaining data sheets reinforcing the importance of the Charter and the value of audit outcomes as input to planning processes. 10. Implement a process to monitor implementation effectiveness of EPG recommendations. 11. The generic Black demographic profiles of jukskei, swimming, gymnastics, hockey, rugby and crickets coaching and referee/umpire resource base requires attention. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE
42 SUMMARY RECOMMENDATIONS (contd) 12. Gymnastics, netball, cricket, rugby, swimming, hockey, table tennis, gymnastics and jukskei to implement processes, including monitoring systems, to increase relatively low levels of black African representation at underage national and provincial levels. 13. Consider a wider range and greater number of structured underage representative opportunities at both national and provincial representative level for senior men and women. 14. Review current underage participation program at school level in all codes with respect to access (% of schools participating per district), resource allocation, participation and representation opportunity (facilities, teams, leagues) per school per district. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 43 SUMMARY RECOMMENDATIONS (contd) 15. Review policies and programmes and projects to improve sport for underage women at school level of schools in each district. 16. Each code to consider footprint enlargement programmes to establish a structured a presence in 25% of primary and senior schools on a district by district basis. 17. Increase focus on township schools through the establishment of new community based sport structures at district level. 18. Ensure the incorporation of people with disabilities into sport governance
structures. 19. Establish participation opportunities for disabled persons in suitably modified versions of a game. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 44 SUMMARY RECOMMENDATIONS (contd) 20. Establish a platform to orchestrate, coordinate and align the programmes and activities of all school sport role players: with the objective of maximising participation opportunity with respect to underage teams, competitions and sharing of facilities. 21. Ensure resolvement of issues between Department of Education and Department of Sport and recreation related to: The 70% ratio of active school teacher vs 30% non-active school teacher involvement in the organisation of school sport. Retraining of teachers for after school sport organisation and remuneration mechanisms because it is considered an overtime activity. The non-alignment of Department of Education with demarcation boundaries of other government structures in certain districts. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 45 SUMMARY RECOMMENDATIONS (contd) 23. Increase focus on resolving inadequate facility infrastructure and organising capacity at school level. 24. Review all governance structures for Coaches, referees/Umpires and Technology/Scientific/Medical resources and establish aligned, accessible and democratically elected national and provincial structures for each ensuring
among other: Integrated knowledge based platforms of expertise to set standards, standardise training and accreditation material and coordinated accreditation processes, improve accessibility, stay abreast of international developments and commission research and development in specialist areas to enhance competitive advantage. 25. Ensure that all preferential procurement policies are in place and that transactions are appropriately recorded and monitored. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 46 SUMMARY RECOMMENDATIONS (contd) Establish a mechanism for coordinated funding from DSRSA, Lotto, Sports Trust ) to increase participating schools, teachers, underage teams, competitions, shared facilities per district. Review cost beneficial impact of government funding (national, provincial and local) relative to number of participating schools, number of teachers involved, number of participating underage teams, leagues and shared facilities. EPG PRESENTATION TO SPORT PORTFOLIO COMMITTEE 47
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