School Business Manager & Administrator Network Meeting 12th

School Business Manager & Administrator Network Meeting 12th

School Business Manager & Administrator Network Meeting 12th May 2016 A big thank you to Schools IT, Schools Finance, HR Advisory, Catering, Grounds Maintenance, DAISI Data Analysis and Health & Safety for sponsoring the buffet lunch after this meeting Mick Evans Pupil & School Service Manager

Health and Safety David Thompson Schools H&S Manager Alex Cox Community Protection Data Analysis

Deborah Korn Data & Analysis Coordinator May Census 2016 Census date: 19th May Submission deadline: 20th May Assessment 2016 Deadlines and Charges

EYFSP, Phonics, KS1 KS2 Looking Forward October Census 2016 New data items - worth capturing on pupil data collection sheets in the new term Pupil Country of Birth

Pupil Nationality Proficiency in English EAL co-ordinators in school will be given guidance but will have to inform you of outcomes for entry into SIMS SIMS UPDATE Maggie Shirran MIS Consultant

Key Stage 1 Teacher Assessments No overall English Reading, Writing and Maths Science GDS Greater depth within expected standard EXS At the expected standard EXS At the expected standard WTS Working towards expected standardHNM Has not met expected

standard PKF - Foundations for expected standard BLW Below expected standard Plus the existing P Scales P scales optional KEY STAGE 2 TEACHER ASSESSMENTS Reading and Maths

EXS Expected standard HNM Has not met expected standard PKG Growing development of expected standard PKE Early development of expected standard PKF Foundations for expected standard BLW Below the standard of the pre- key stage Plus the existing P Scales KEY STAGE 2 TEACHER ASSESSMENTS Writing

GDS - Greater depth within expected standard EXS At the expected standard expected standard WTS Working towards expected standard met expected standard PKG Growing development of expected standard PKE Early development of expected standard PKF Foundations for expected standard BLW Below expected standard Plus the existing P Scales

Science EXS - At the HTM - Has not P Scales optional 19TH MAY SCHOOL CENSUS Easiest Census of the year!

No SIMS issues or noticeable changes to May Census 2015 Fileset at the moment 302 and will be automatically updated if needed SUMMER RELEASE 2016 Upgrade planned for end of Summer term New Pupil details Updates for October Census Nationality - New additions to Country Not Known Not Yet Obtained

Refused Stateless Country of Birth Proficiency in English SUMMER RELEASE 2016 SUMMER RELEASE 2016 The list of 'Proficiency in English' codes are as follows A - New to English

B - Early acquisition C - Developing competence D - Competent E - Fluent N - Not yet assessed 0 - Not applicable NOT VALID WITHIN THE SCHOOL CENSUS SCHOOLS IT OPEN DAY 25th May at E Learning Centre Top Valley 11:00 2:30

New SIMS products e.g. How to manage your clubs in SIMS Activities Meet Schoolcomms, Finance, HR, Inventry, Cohesion, Well Being Team Plus all the usual Schools IT Team in our refreshed training centre Have Lunch! Book Now! Schools IT Service / Technical Update

Matthew Draycott Technical Services Manager [email protected] Broadband Connectivity / Filtering emPSN have promised to write out before 1st June Any queries directed to emPSN Billed directly

Web Filtering Direct contracts with eSafety4Schools formerly Capital Bytes All schools should have returned order forms Billed via ESN Out of Sync - Annual Services

Microsoft Subscription Licencing 1st June RemoteAccess+ 1st June Web Filtering 1st April Broadband Connectivity 1st November Sending Sensitive Information Post is considered secure Email is considered insecure by default

Message Encryption is now available Sending Sensitive Information Should I be sending to this individual / organisation? Does it really need to be sent? Can it be anonymised? Always confirm who youre sending to Sending/Receiving to/from GCSX (Government Connect Secure Extranet)

Government Secure Email

.cjsm.net (Criminal and Justice) .gcsx.gov.uk (Local Government/Social Services) .gse.gov.uk (Central Government) .gsi.gov.uk (Central Government & Department of Health) .gsx.gov.uk (Central Government) .hscic.gov.uk (The Health& Social Care Info Centre)

.mod.uk (Military) .nhs.net (NHSmail) .pnn.police.uk (Police) .scn.gov.uk (Criminal and Justice) Message Encryption Sending Message Encryption Receiving Message Encryption Receiving

Message Encryption Receiving Message Encryption Replying General Security Recommendations Password Policy Changes Every 90 Days Complete Upper, lowercase, numbers and Symbols

Enforce PIN on mobile devices Self Service Password Reset Coming soon.

Users will be forced to register. Email and Schools Logins. Password wont be reset over the phone or email. ESN/ESD update Michelle Gabbitas, Judy Dale and Frances Rowland Contract Compliance and VfM Officers

Feedback Meetings Merged Admin Meeting any preference on 21 or 22 Sept? Twitter - @EduServeNottm Facilities Management Vicky Simpson Business Development Officer

Ken France Account Manager Break A chance for networking and refreshments. You are invited you to a buffet lunch immediately after this meeting. A big thank you to colleagues from Schools IT, Schools Finance, HR Advisory, Catering, Grounds Maintenance, DAISI Data Analysis and

Health & Safety who will be on hand to talk to you about their service offerings for the new financial year. Schools Finance Updates Mandy Bryce Finance Manager Schools Finance Support

Year End 2015-16 Budget Plan Submission 2016-17 3 year Plan Submission 15 July 2016

School Fund Audit 23 May 2016 Cash Allocation Process Finance Training in June 3 Year Financial Plan submission Due 15th July 2016 Two options: Submit via the LA Web-based Budget Planner when you submit your 2016-17 budget plan. Submit via the LA specified template for schools

not using the LA Web-based Budget Planner. School Fund Audit Due 23 May 2016 for School Fund based on 2015-16 financial year. Due 30 September 2016 for School Fund based on 2015-16 Academic year. Schools can combine the school fund with their delegated budget.

Cash Allocation Process Schools using LA payroll Schools using external payroll Termly cash allocation of non pay Monthly cash allocation by budget standing order including April, June, September and January both pay and non-pay

Advance elements of budget 10% of 5/12 estimated non-pay in 3 months notice is required April for changing to external Also June advance includes payroll , Schools Finance pay/non-pay carried forward and should be informed at the cash adjustment for 5/12 non-pay

same time as payroll based on the budget submitted in May Finance Training Available Finance Training Courses Next Available Dates Web-based budget management and

Academy conversion Tuesday 21st June 2016 9:30-12:30AM Loxley House FMS Key Functions and reporting Wednesday 22nd June 2016 AM Key Functions and reporting

Top Valley E-learning Centre Web-based budget planner training Wednesday 22nd June 2016 PM Web-based budget planning Top Valley E-learning Centre Financial Responsibilities for School Governors

Friday 24th June 2016 10:00-12:00AM Loxley House HR Advisory update Carol McCrone HR Consultant Tel: 0115 876 3610 [email protected]

HR Advisory Service Tel: 0115 876 2000 [email protected] Single Status (May 2013) 3 years pay protection: Should have ceased wef April 2016s pay Please ensure that this has happened quick action required Exceptions: Restructures since Single Status 1 years protection from date of

implementation Any schools that implemented Single Status after May 2013 Single Central Record: The HR Advisory Recruitment & Selection Guidance provides a template and guidance on SCR Non-customers can purchase this, or should seek guidance from their HR advisor DfE Consultation on disqualification by

association DfE consulting currently on possible changes 3 options Open consultation www.gov.uk/government/consultations/childcare-workerschanges-to-disqualification-arrangements LGA Schools HR Conference in June Further info to follow this on changes to STPCD for 2016 Customer HR Advisory Newsletter Summer Term Due out after half term following conference

NASBM Conference 14 June Please come a see us Learning & Development Nasreen Miah Development Facilitator Tel: 0115 876 2225 [email protected]

Learning & Development Team Building a Successful Team Developing Individuals in your Team Improving your Services through better Performance Management

Performance Management and Difficult Conversations Managing Conflict

Emotional Intelligence Managing Yourself and Your Time Personal Development Planning Personal Impact and Effectiveness Personal Resilience Performance Appraisal

Attendance, Disciplinary and Grievance procedures Equality and Diversity Induction Handling Difficult Conversations Collaborative Working and Building Effective Relationships Presentation Skills

How can we help you? Contact us to get support, information or advice. Phone us on: (0115 87) 63823 Email: [email protected] We look forward to hearing from you. Employee Service Centre Payroll and HR Administration Services

NCC Schools and Academies update May 2016 www.emss.org.uk Payroll and HR general update Apprentices Over 25 and 2nd Year of approved scheme should be paid new National Living Wage Approved apprentice schemes (under 25) no

employers NI Employers allowance increase to 3k a year (academies only) https://www.gov.uk/claimemployment-allowance Payroll and HR general update Pay award implementation Final agreement not yet in place with all unions. Award will be paid and backdated once agreed. Trade Union check off to continue as before DBS pay at point has launched. If you are

interested in using this and making a saving of 20% on your current administration charge then please email - [email protected] Schools jobs on the EMSS website Hits Total website hits 64,019,933 +10m on 2014 Average hits per day 175,397 Most active cities Nottingham

London Leicestershire Manchester Derby Loughborough Birmingham Northampton Pick up a flyer and see how we can help you! Pensions watch out for

Auto enrolment LA Staff re-enrolment now 1 June 2016 Academies enrolment staging 2017 More info http://www.thepensionsregulator.gov.uk/ Teachers Pensions This year all statements on-line Register for access https://www.teacherspensions.co.uk/forms/ registration.aspx

Teachers Pensions Academies only Final End of Year Contributions (EOYC reports) to schools in the next fortnight. Audits can be arranged directly by academies as soon as EOYC report available Deadline for fully audited version to be returned to TP 30th September 2016 EMSS Connect

New system under development System notifications New starters/leavers/changes Additional hours/overtime Live pilots currently planned for October Live roll-out from January 2017 ESC Management Team Emma Gibson ESC Manager

0116 3057503 [email protected] Wendy Potter Service Delivery Manager Payroll 0116 3057718 [email protected] Emma Sutton Service Delivery Manager HR 0116 3052015 [email protected] ESC Service Desk

Telephone 0300 3030222 (option 2) Email: [email protected] NEW CONTACT CARDS NOW AVAILABLE SCoRE update and moving forwards Schools Collaboration on Resource Efficiency National and Local Award Winning Programme

Introduction SCoRE - Schools Collaboration on Resource Efficiency Run by Penny Marshall and Ruth Zoumides SCoRE originally run by The Carbon Trust

Developed over the last four years Evolved into robust package which has won both a National and Local awards SCoRE historically been funded by The Schools Forum SCoRE outline The programme can be divided into two distinct areas: 1.Surveys/technical change 2.Behavioural engagement

The two areas are integrated to achieve the optimum results Main objectives Save energy

Reduce costs In turn, reduce environmental impact SCoRE process Energy survey Survey report with recommendations Implement changes

Behavioural engagement Surveys Conduct comprehensive survey: - Lighting - Heating system - Boilers - Insulation - Controls Analysing historic energy data

- Focusing on profiles Identify behavioural engagement opportunities Survey outcome Creates a picture of energy usage Highlights areas where can save energy Create a tailored action plan Incorporates behavioural change Technical upgrades

Indicate technical improvements which could save energy Provide a service to install many of the recommended technologies Help you to secure Salix interest free loan for many energy efficient technologies Help you monitor your energy usage Give as much support as is required Salix

Replacement lighting Boilers

Heating system upgrades Computer and IT solutions Time switches Building Management Systems Renewables Insulation Behavioural engagement Delivered by a teacher Supports Eco Schools

Curriculum linked Behavioural engagement, Primary Whole school assemblies, small and class group sessions Little ones energy day Track the map Traffic lighting Heat, heat, heat Energy saving pledges

Behavioural engagement, Secondary Law and legislation around Climate Change and Energy Fossil fuels Power stations Renewable energy Carbon capture and storage My 2020 World Behavioural engagement, adults Maximise energy saving in your school through behaviour

change: Staff meeting Catering workshop AMR and energy management for Site Managers Parents workshop Success of the programme 91 schools surveyed 25 schools awarded SCoRE status 12% reduction in fuel bills equating to 98,000 last

year and 617 tonnes of carbon Melbury School made an annual saving of 2,800 and 12.15 tonnes of carbon Good to outstanding feedback SCoRE moving forward How can we keep helping you through a traded service? Surveys Project manage technical changes

Access to Salix Behavioural engagement On-going energy monitoring data Thank you Schools Collaboration on Resource Efficiency National and Local Award Winning Programme A.O.B.

You are now invited you to a buffet lunch. A big thank you to colleagues from Schools IT, Schools Finance, HR Advisory, Catering, Grounds Maintenance, DAISI Data Analysis and Health & Safety who will be on hand to talk to you about their service offerings for the new financial year.

Copyright 2012. Nottingham City Council. All Rights Reserved. Apart from any permitted use under UK copyright law no part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any Form or by any means without the prior written permission of the publisher, nor be otherwise circulated in any form of binding or cover other than that in which it is published and without a similar condition being imposed on the subsequent purchaser. Nottingham City Council, Loxley House, Station Street, Nottingham, NG2 3NG

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