Site Task Safety Prioritization Safety Matrix application Guidance
Site Task Safety Prioritization Safety Matrix application Guidance Document The H&S Framework requires each site to 1) create and document an inventory of routine and non-routine jobs/tasks and 2) prioritize Safety, IH, and Ergo assessment development based on specific criteria (e.g. frequency of past accidents, etc.). The Safety Matrix application was developed in collaboration with the GE H&S Task Force in Year 2003-2004 as a standardized way to meet both of these requirements. This guidance document describes how the underlying tasks safety prioritization requirements in the H&S Framework are digitally enabled through the Safety Matrix application. Safety Matrix was piloted at a number of sites prior to launch prior to its production release for all businesses in March 2004. Significant enhancements to the Safety Matrix application were also released in early 2005 and November 2005. Drivers Prioritization Model Application Access Workflow How Can Safety Matrix Help? Scenario 1: Not Using Gensuite Currently, but have Safety Risk Assessments (JSAs) for your Site? Scenario 2: Currently Using SRA (JSA) application and have SRAs (JSAs) on-line for your Site? Scenario 3: Planning to Develop SRAs (JSAs) for your Site? Note: The term SRA as used in this document refers to Safety Risk Assessments and Job Safety Analyses. 2010, Gensuite. All rights reserved. Task Prioritization Drivers CTQs Establish a tool to assist sites with compiling job tasks and prioritizing them for followup in the SRA (JSA), IH and Ergo web tools based on a relative scoring of safety hazards, risks, and historical data enable a site Safety Matrix Provide digital integration between the digitized Safety Matrix module and the SRA (JSA), IH, and Ergonomic tools Benchmarking GE Aviation WorkSafeTools Risk Assessment / Job Hazard Analysis Model GE Energy SRA (JSA) Prioritization Matrix
SABIC IP (BoZ) SRA (JSA), IH, Ergo Priority Matrix CEP IH Workplan Monitoring Prioritization Model (pg 16) Prioritization Measures Set and sort task assessment priority based on 3 independent measures Ergo Follow-up Ranking Injury History Employee Perception Risk Factors Safety Follow-up Ranking Injury History Training Required PPE Required IH Follow-up Ranking IH Requirement IH Exposure IH Risk Back Task Prioritization Model Scoring Criteria Prioritization Calculation Ergo Followup Ranking Injury History Ergo Risk Factors High: 1 or more ergo (strain /
sprain / MSD) recordable cases attributable to task Employee Perception High: Task has multiple ergo risk factors (force, posture, repetition, etc.) affecting multiple body parts Moderate: 1 or more ergo Moderate : Task has (strain / sprain / MSD) first aid multiple ergo risk factors cases attributable to task (force, posture, repetition, etc.) af fecting one body part Low : No know n ergo cases Low : Task has no ergo risk attributable to task factors (force, posture, repetition, etc.) High: Most employees rate the task poor High: 3 or more non-Ergo High: Task has multiple related recordable cases training requirements attributable to task in last 2 yrs High: Task has multiple PPE requirements Ergonomic Ranking Example Moderate: 3 or more nonErgo related f irst aid cases or near miss injuries attributable to task in last 2 yrs Low : No know n non-Ergo related cases or near miss injuries attributable to task in last 2 yrs Moderate: Task has relatively f ew specif ic
training requirements Mode rate: Task has relatively f ew (or generic) PPE requirements Numerical Criteria Equivalency: Injury History = High Ergo RF = Medium High = 9; Medium = 3; Low = 1 Low : Task has no specif ic training requirements Low : Task has no or only site-w ide PPE requirements Moderate: Some employees rate the task poor Criteria 1 Agent Exposure Agent Risk IH Exposure High: Regulatory or Company High: Large number of requirement for monitoring people exposed and/or long exposure duration and/or high f requency of exposure Moderate: Regulatory or Moderate: Medium number Company recommendation for exposed and/or medium monitoring exposure duration and/or medium f requency of exposure Low : No mandated regulatory Low : Small number exposed or Company requirement for and/or short duration and/or monitoring exposure infrequent exposure
Criteria 2 + Criteria 3 Employee Per = Low Task Ranking Determination: Sum <6 Ranking = Low >6 Sum <18 Ranking = Medium Sum >18 Ranking = High Overall Task Ranking = 9 + 3 + 1 = 13 = Medium IH Followup Ranking IH Requirement + Low : Few / no employees rate the task poor IH Followup Ranking Agent Requirement Ranking = IH Risk High: Serious and permanent physical harm, death, reproductive eff ects. Mode rate: Serious but likely not permanent physical harm SRA (JSA), IH, and Ergo Rankings are generated independently for each Task Low : Other than serious effect Ranking priorities can vary within each of the 3 Safety
Areas (SRA (JSA), IH, Ergo) Back Safety Matrix Application Access Getting Started Log into Safety Matrix by accessing Gensuite Home; Click the Click here to Login Link; and Click the link to Add Tasks Back Safety Matrix Workflow (page 1) Compile HRO Inventory Operation Type Compile list of Tasks By Core Activity By Department/Group (1) Build a High Risk Operation Inventory (HRO) to include both high risk work activities and processes Rank Follow-up Priority Safety Risk (and IH/Ergo Risk) (2) Build Site Specific Task List and Determine Follow-up Priority Rankings Back Safety Matrix Workflow (page 2) Follow-up with tasks Not Ranked Pending (3) Identify High Priority Tasks Requiring Follow-Up using the Sort and Filter capabilities Develop associated SRA (JSA), IH and Ergo for each activity (4) Associate SRA (JSA), IH, or Ergo Assessments to meet follow-up needs identified for each taskfor Example Task
SRA (JSA) Inspection Generator Mobilization Load testing Crane/Forklift Electrical Equipment Rewinding Crane/Forklift Teardown Varnish/Dip Treatment Click Here to access the Demo Site and Try It Out! A Safety Matrix Task can be associated with one or more SRA (JSA) as required. Example: Generator Mobilization may require multiple distinct SRA (JSA) based on the scope of activities within the task A specific SRA (JSA) may be associated with more than one Safety Matrix Task , based on Task requirements. Example: If Crane/Forklift Use is required in more than one task activity, the same Crane/Forklift SRA (JSA) can be associated with all applicable Tasks. Back How Can Safety Matrix Help Scenario 1: Not Using Gensuite Currently, but have SRAs (JSAs) for your Site? If your Site has. A compilation of SRAs (JSAs) maintained in Word/Excel format or in another system Implement SRA (JSA) to host existing JSAs. Application benefits include (more details):
Ease of access and delivery Streamlined annual updates Faster future development Reduced system maintenance Business-wide repository/sharing Use a phased migration strategy: Transition SRAs (JSAs) in parts, e.g., by Dept or Building, use factors such as update schedule, NPI needs Use the Excel upload template to migrate SRA (JSA) details and use attachments to upload existing files Consider option to use JSD Inc for contract data entry support Begin using Safety Matrix to rank priorities for Safety, IH and Ergo follow-up: For tasks associated with New Product Introduction (NPI) and Management of Change (MOC) For selected high-profile tasks based on employee feedback, history, etc. Back How Can Safety Matrix Help. Scenario 2: Currently Using SRA (JSA) application and have SRAs (JSAs) on-line for your Site? Add New Task link in Safety Matrix If your Site has. A comprehensive list of SRAs (JSAs) currently in the SRA (JSA) application Begin using Safety Matrix to rank priorities for Safety, IH and Ergo follow-up: For tasks associated with New Product Introduction (NPI) and Management of Change (MOC)use the Add New Task link in Safety Matrix to add task name, Core Activity, task details and conduct prioritization analysis For selected high-profile tasks based on employee feedback, incident history, etc.. Use the Create Task from Existing Safety Risk Assessment (JSA) link in the Add New Task Safety Matrix page to find the SRA (JSA) tasks of interest and conduct prioritization analysis Create Task From Existing Safety Risk Assessment (JSA) link in Safety Matrix Use the SRA (JSA) application, along with the IH and Ergo Facilitator applications to develop or update assessments as appropriate based on a comprehensive review of task safety needs
Use the link/copy features between Safety Matrix and SRA (JSA), IH, Ergo to quickly and effectively address task follow-up Use the I&I Case Log/SRA (JSA) integration on an ongoing basis to identify opportunities for revising the SRAs (JSAs) Use Safety Analyzers Core Activity and Dept/SubDept data mining options to identify opportunities for systematic task safety review and follow-up to drive improved site safety performance Back How Can Safety Matrix Help. Scenario 3: Planning to Develop SRAs (JSAs) for your Site? If your Site has: SRAs (JSAs) that are planned to be developed or currently partially developed Implement Safety Matrix and SRA (JSA) applications in combination Application benefits include (more details): Ease of access and delivery Streamlined annual updates Faster future development Reduced system maintenance Business-wide repository/sharing Use Safety Matrix to rank priorities for Safety, IH and Ergo follow-up: Use a phased strategy to compile task lists by Dept or part of the site Develop task list associated with New Product Introduction (NPI) and Management of Change (MOC) Selected high-profile tasks based on employee feedback, history, etc. Prioritize SRA (JSA) development : Use the Safety Matrix prioritization scores (High, Medium, Low) to follow-up and develop SRAs (JSAs) in the SRA (JSA) application Use the linking features so that common SRAs (JSAs) shared across multiple tasks are easily cross-referenced, and not duplicated (see Crane/Forklift SRA (JSA) example on page 5)! Back
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