2017 Telecommunications Workshop Welcome This workshop has been

2017 Telecommunications Workshop Welcome This workshop has been

2017 Telecommunications Workshop Welcome This workshop has been developed to: Review existing policies and procedures Overview current communications programs and missions Preview new programs, procedures, and missions This is an optional workshop, but it may be required at the local level for all Telecommunications Operators (TCO) 2017 Telecommunications Workshop Response Directorate 2

Ground Rules This workshop should be interactive, NOT a Lecture Ask Questions Answer Questions Share Experiences Share Insights Participate Participate - Participate 2017 Telecommunications Workshop

Response Directorate 3 CONCEPT OF OPERATIONS CONCEPT OF OPERATIONS CONOPS http://rdept.cgaux.org/documents/Comms/AuxiliaryCom municationsProgramSOP.pdf - was released on 21 March, 2016 for Auxiliary Communications and is intended to provide a foundation for the growth and development of current Auxiliary communications capabilities while conveying to the US Coast Guard Auxiliary (CGAUX) and the US Coast Guard (CG), the role, assets, activities, operations and overall policies of the Auxiliary Communication System (ACS) Communication officers at all levels, will be responsible for maintaining an accurate radio communications resource

availability list. (See: ICS Form 217A CG) 2017 Telecommunications Workshop Response Directorate 4 Authorized Operation of Radio Facilities Only Qualified Auxiliarists may activate Auxiliary fixed land, land mobile, and RDF facilities under one or more of the following conditions: For a mission ordered or scheduled by the Coast Guard When necessary to handle valid distress traffic While conducting technical tests to determine a facilitys capability (e.g., facility inspection)

When necessary to contact a Coast Guard unit to determine if Auxiliary help is required 2017 Telecommunications Workshop Response Directorate 5 Authorized Operation of Radio Facilities (cont) When conducting net drills For assisting in time of disasters or national emergencies When necessary to conduct authorized Auxiliary activities as assigned by appropriate Auxiliary Operational Commanders or Staff officers Reference: Operations Policy Manual, Annex 4.C.4

2017 Telecommunications Workshop Response Directorate 66 Authorized Operation of Radio Facilities (cont) Qualified Auxiliarists must have completed AUXCOM prior to August 1, 2008 or be TCO/PQS qualified Qualified Auxiliarists may offer their radios to be used as Auxiliary facilities. If accepted, a facility identification for all radios HF and VHF will be assigned by DIRAUX and the information entered in Auxdata DIRAUX issues all VHF callsigns. The DVC-RT

issues all HF callsigns 2017 Telecommunications Workshop Response Directorate 77 Radio Basics In all radio communications, we are to act as professionals At no time shall we make reference to ethnicity, race, gender, sexual orientation or religious affiliation in radio transmissions This is a zero tolerance policy and must be strictly adhered to 2017 Telecommunications Workshop

Response Directorate 8 Radio Basics (cont) It is often not what you say, but how you say it that demonstrates your professionalism Brevity and accuracy supports mission success and safety Remember, the public and other agencies hear you as the voice of the U.S. Coast Guard Practice and use proper radio procedures to achieve success, safety, and professionalism No 10 codes, no Over and Out, etc. 2017 Telecommunications Workshop Response Directorate

9 Radio Basics (Cont.) REMEMBER: When you key the microphone on your radio The Whole World is Listening! Always listen before transmitting and be sure you are on the correct channel (frequency) 2017 Telecommunications Workshop Response Directorate 10 VHF Communications

7 CG Auxiliary LMR narrow band VHF frequencies are available for our use on narrow band radios with maximum allowed output power of 50 watts VHF repeaters are allowed an output power of 100 watts Maximum output power on Marine channels, 25 watts No power amplifiers allowed on VHF radios 2017 Telecommunications Workshop Response Directorate 11 VHF Communications (cont) RDF (Radio Direction Finding) stations are

authorized No encryption allowed on AUX radios VHF hand held marine radios MAY be accepted as mobile facilities in special cases APRS is not authorized MMSI numbers are not authorized for Auxiliary aircraft 2017 Telecommunications Workshop Response Directorate 12 VHF REPEATERS There are 56 Auxiliary VHF repeaters throughout the United States, most of which share common

input/output frequencies, with varied CTCSS tone access. Most are unit owned Repeater requests (CG Form 6086) must be reviewed by CG Office of Spectrum Management before Maximum output power of 100 watts Narrowband only 7 programmable frequencies 2017 Telecommunications Workshop Response Directorate 13 HF Communications HF serves as a platform for other missions: - AUXMON (Auxiliary Monitoring Mission) A quality

control program for Coast Guard broadcasts - AUGCOM GMDSS monitoring for digital and SSB voice distress calls (replaces the old SSB voice distress calls) http://rdept.cgaux.org/documents/Comms/AUGCOM/AUGCOM%20Mis sion%20Final%20to%20BSX%202016_PDF.pdf - SHARES A DHS administered radio program that coordinates a voluntary network of government, industry, and disaster response agency HF radio stations used for emergency communications 2017 Telecommunications Workshop Response Directorate 14 HF Communications (cont)

Maximum power output 1000 watts on HF radios Usable for Auxiliary HF radio Nets 41 frequencies 2-23 MHz are available Radios must be able to transmit outside of Amateur bands Accommodates digital modes Supports CG contingencies and SHARES Reference: http://rdept.cgaux.org/documents/BeQualified/Becoming QualifiedAuxiliaryHighFrequencyProgram.pdf 2017 Telecommunications Workshop

Response Directorate 15 2017 Telecommunications Workshop Response Directorate Copyright 2004 Coast Guard Auxiliary Association, Inc. 16 16 CG Station Radio Watchstanding Auxiliary Watchstanders at a CG station must complete the same training as active duty CG

watchstanders and stand a board examination They must have received, or applied for, DO security clearance prior to being certified as a CG Watchstander Watchstanders serve at the Station COs discretion AUXCOM or TCO/PQS are helpful and might be required at the discretion of the station OIC 2017 Telecommunications Workshop Response Directorate 17 Auxiliary Station Watchstander Watchstanders at an Auxiliary Communications Unit (ACU) must be certified as TCO or

completed Auxcom prior to August 1, 2008 Other requirements might be required, on a District to District basis A radio watch requires that the station is actively manned and the operator is ready for intervention 2017 Telecommunications Workshop Response Directorate 18 SHARES (Shared Resources) Administered by DHS This program provides the Federal emergency response community with a single interagency

emergency message handling and frequency spectrum management system SHARES promotes interoperability between HF radio systems used by Federal departments and agencies and monitors applicable regulatory, procedural, and technical issues 2017 Telecommunications Workshop Response Directorate 19 SHARES (cont) Only use the Auxiliary furnished application, Form 1, available only from DVC-RT Do not use SHARES furnished application Use Auxiliary HF call sign when logging into a

SHARES net The DVC-RT acts as only a facilitator of the application process See: http://www.dhs.gov/shares 2017 Telecommunications Workshop Response Directorate 20 AUXMON The AUXMON program members monitor the HF Coast Guard broadcasts to mariners and reports any problems to the CG HF radio equipment and special software is required to participate in the AUXMON program

Additional AUXMON members are needed For application, please see: http://rdept.cgaux.org/documents/Comms/AUXMON Applicationrs.pdf 2017 Telecommunications Workshop Response Directorate 21 AUXMON (Cont.) AUXMON stations monitor CG broadcasts to mariners on stations located on the East Coast, Gulf Coast and Pacific Coast The Coast Guard broadcasts are by voice and digital, all on HF marine frequencies

The Coast Guard also broadcasts HF fax weather maps 2017 Telecommunications Workshop Response Directorate 22 AUXMON (Cont.) If AUXMON stations detect a problem with one of the CG broadcasts to mariners they immediately notify CG Communications Command (CommCom) AUXMON members are the ears for the Coast Guard

2017 Telecommunications Workshop Response Directorate 23 2017 Telecommunications Workshop Response Directorate 24 CHANGE AGENTS Technology voice to digital communications Wide band VHF shifts to LMR narrowband and NTIA compliant, except for Marine channels GMDSS replaces traditional SSB MF/HF distress messaging

August 1, 2013 - Coast Guard halts monitoring of 2.182 MHz SSB for distress calls and 2.670 MHz VOBRA Rescue 21 implemented for Sea Area 1, VHF COMMCOM Email of July 2015 http://wow.uscgaux.info/Uploads_wowII/R-DEPT/COMMCOM_MEMO_SMLL_SIZE.pdf Concept of Operations released in 2016 2017 Telecommunications Workshop Response Directorate 25 AUXILIARY COMMUNICATIONS SYSTEM - 2016 & Beyond VHF

Communications MF/HF Communications Station Watch Standing AUXMON SHARES AUGCOM 2017 Telecommunications Workshop Response Directorate

26 AUGCOM MISSION Specifics of AUGCOM mission released Mar. 31, 2016 See //rdept.cgaux.org/documents/Comms/AuxiliaryCommunicationsPro gramSOP.pdf Directly supports the CG COMMCOM, Sectors and other CG Commands Aids response to GMDSS HF maritime services for sea area A-2 Participants are a select group of qualified Auxiliary HF facilities and designated as AUGCOMSTA http://rdept.cgaux.org/documents/Comms/AUGCOM/AUGCOM%20Re

cruiting%20Statement%20rev926.pdf 2017 Telecommunications Workshop Response Directorate 27 WHAT IS A FACILITY? The Coast Guard counts assets; vessels, aircraft, and radios DIRAUX assigns each asset a facility identification number; i.e. OPFAC # for a vessel, or Facility ID for a radio i.e. NF013ZA The identification number is for record keeping only. You must insert this facility identification number in the box in Section III of the Mission Hour, Form 7030. NOTE this box incorrectly

calls for a registration number 2017 Telecommunications Workshop Response Directorate 28 WHAT IS A FACILITY ?(cont) DIRAUX also assigns all VHF radio facilities a callsign i.e. Auxilary Radio Boston, where Boston signifies the location. DIRAUX does not issue Auxiliary HF callsigns HF facility owners must forward a copy of their DIRAUX accepted Offer for Use Form 7004 to DVC-RT and BC-RTI for issuance of their HF callsign

2017 Telecommunications Workshop Response Directorate 29 FIXED LAND FACILITIES Fixed land facilities are permanently located in an Auxiliary Communications Unit (ACU) either owned by the Auxiliary or in the residence, or similar building, owned by the radio facility owner The location is FIXED and DIRAUX must authorize relocation of the radio facility via Form 7004 2017 Telecommunications Workshop Response Directorate

30 MOBILE RADIO FACILITIES Mobile radio facilities are usually mounted in vehicles and can be used while the vehicle is in motion Handheld radios are considered to be mobile Movement at the direction of the CG requires orders via the AOM process They are not to be confused with TRANSPORTABLE radio facilities 2017 Telecommunications Workshop Response Directorate

31 WHAT IS A TRANSPORTABLE FACILITY? A station which is transferred to various fixed locations but is not intended to be used while in motion Examples: Go-kit Trailer Boxed radio with accessories 2017 Telecommunications Workshop Response Directorate 32

TRANSPORTABLE (Cont.) A transportable station is normally configured to permit it to be easily transported and set up for operation in various temporary locations A transportable station should be ready for emergency deployment at all times, but is not used on a regular basis and is not used at a permanent location Movement at the direction of the CG requires orders via the AOM process 2017 Telecommunications Workshop Response Directorate 33

TRANSPORTABLE FACILITY t An example of a transportable radio facility is shown on the tailgate of the truck 2017 Telecommunications Workshop Response Directorate 34 AOM Considerations

When a Mobile Radio Facility is directed to move, AOM orders are required When a Transportable Radio Facility is directed to move, AOM orders are required In those situations where an operator (TCO), under orders, travels from home to arrive at a Fixed Land ACU, they are not eligible for AOM travel reimbursement. Depending on their ACU duty hours, relative to meal time, they may request reimbursement for meals through the AOM process WHAT IS NOT A TRANSPORTABLE FACILITY? A mobile facility where the intention is to be able to move the radio from the vehicle to another

site NO! A fixed facility where the intention is to be able to move the radio to another site NO! WHY NOT! This encourages double counting of available radio assets. If I remove the radio from my vehicle then I have reduced the availability of mobiles by one - Ask a COML! 2017 Telecommunications Workshop Response Directorate 36 PROWORDS - Reminders Remember, ROGER, WILCO, OVER and OUT? They are all prowords, but are never used

together at the same time ROGER means I heard you and understand what you said 2017 Telecommunications Workshop Response Directorate 37 PROWORDS (Cont.) All transmissions end with either OVER or OUT or WAIT or WAIT-OUT OVER means you are expecting a reply from the other station OUT means your exchange is over and no other transmissions will follow

2017 Telecommunications Workshop Response Directorate 38 PROWORDS (Cont.) WAIT means everyone should stand by and you will be back in a few seconds WAIT-OUT means for everyone to stop transmitting and wait for you to return after a short period of time WILCO means you understand and will comply Roger, good copy- WRONG! Why? What should you say????

2017 Telecommunications Workshop Response Directorate 39 MARINE CHANNEL 16 Channel 16 is the international emergency/distress and calling channel Always monitor channel 16 unless there is a specific reason to monitor another channel (regatta, SAR case, etc.) Encourage all boaters to monitor channel 16 when underway 2017 Telecommunications Workshop Response Directorate

40 National Contact Information Contingency Communications John Holmes BC-RTC [email protected] 707-683-8971 Program Integration Don Wellons BC-RTI [email protected] 912-266-4041 Qualification and Training Vacant BC-RTQ

Coast Guard Support Denis Rossiter BC-RTS [email protected] 717-249-9047 Chief, Telecommunication Division Gary G. Young DVC-RT [email protected] 781-581-6659 2017 Telecommunications Workshop Response Directorate 41

Bravo Zulu! Thank you for your participation! We seek your feedback on the content of this presentation. Send your comments to: BC-RTQ Davida Kellogg BC-REI Bruce Pugh, DVC-RE Gary Young, DVC-RT John J Slattery, DIR-R , DIR-Rd 2017 Telecommunications Workshop Response Directorate 42

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