Professional and Technical Writing Strategies

Professional and Technical Writing Strategies

Giving Instructions Adhere to Purposes: Execution of procedures Legal protection for manufacturers Use chronological, numbered steps Include operator, desired outcome,

precautions, and analysis of outcome Utilize precise title Novice Intermediate Technical 1 Introductory Material Preliminary material

Name intended operator and equipment Delineate expected skills of operator State objective Define key terms Notes, Precautions, Warnings, Dangers Place prominently

Use boxes, icons, etc. 2 Introductory Material cont Specify necessary conditions and background information Provide conceptual information here Do not mix concepts in with instructional steps 3

Precautions Sample Notes, Cautions, Warnings, Danger Alerts 4 Tools and Supplies Tools, materials, apparatus Provide a list Include the obvious i.e. old newspapers,

running water Consider including a visual with labeled parts 5 Giving Instructions cont. Sequence steps chronologically Use precise, active-voice verbs Express component steps in parallel, grammatical form Use visuals, drawings, photographs throughout 6

The Steps Each step must be a command NOT A washer must be placed But Place a washer Thus, begin each step with a verb Use numbers for steps, bullets for options

7 Graphics Can be essential to instructions Label and locate close to step Use only quality graphics Consider the graphics of document design 8

ple m a S c t i on u r t i ns s 9

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