RIS Coding - pacsgroup.org.uk

RIS Coding - pacsgroup.org.uk

Terminology for representation of Diagnostic Imaging Procedures Dr Keith Foord Consultant Radiologist, East Sussex Hospitals National Programme for IT in the NHS Wednesday 1st December 2004 A national system of RIS coding and descriptors ? Relates to needs of request/entry systems within ICRS preRIS Consistency and uniqueness in requesting terminology preRIS and within RIS

Consistency in activity measurement - RIS Consistency in clinical coding of events - RIS But must be as intuitive and easy to use as possible Should have national acceptance For accurate communication of results data between hospitals post RIS results reporting, cluster stores and national spine For Payment by results accurate records of same patient activity national tariffs NHS Costings Code Book Other sources RIS Descriptors and Codings from: Guildford North Bristol Hastings Eastbourne Calderdale Barts NWWM cluster

Descriptors Descriptors need to be UNIQUE in ICRS FOOT LEFT not unique When a user searches all of the examinations available for Foot Left the search may return: FOOT LEFT, FOOT LEFT Swab, FOOT LEFT Physiotherapy, FOOT LEFT Dressing, etc., etc. But XR FOOT LEFT is unique Radiology Short Codes Used in RIS as shortcuts For bookings For internal communications within Radiology To help group procedures For internal management / audit / activity For common use need a structure, ideally short (max. 6 letters/digits) and logical Radiological Short Codes

1 2 3 4 5 6 Modality X X-ray F Fluoro I Interventional/ Fluoro C CT M MRI U Usound N Radionuclide Imaging P PET E- Endoscopy Three or four letter body part / function code 4th letter reserved for R, L, B or W if procedure R or L lateralisable, Both or Whole body, otherwise can be used for any

letter or number Postqualifier (Extra or subdescriptor) Format for a midline or non lateralising structure, no post qualifier ABCDE Format for a lateralisable or whole body structure, no post qualifier ABCDF Eg X-ray SIJ XSI J S Eg Right Hand X-ray XHANR Eg MRI Abdomen

MA B DO Eg Whole body Bone scan NB ONW Format for a midline or non lateralising structure, with a post qualifier ABCDEG Format for a lateralisable or whole body structure, with a post qualifier ABCDF G Extra qualifiers (6 letter/number = G) th

A Ablation B Biopsy (Core or FNA) D Drainage or Aspiration of fluid E

Embolisation I Insertion of device J inJection - as an objective of the procedure, not as part of the preliminary to this objective M Mobile - for any modality, but particularly for 'portable' plain films and use of mobile image intensifiers O tOmography in its wider sense. O may be added to any plain film examination to define planar tomography - or postcoordinated P Plasty - as in angioPlasty or dacrocystoPlasty - ie balloon dilatation R for Radiotherapy planning S Stent T Use of intraThecal contrast X eXtraction - eg in retrieval of intravascular foreign bodies or removal of temporary IVC

filter 1 First part of study 2 Second part of study 3 Third part of study Eg CT guided PELVic Biopsy CPEL VB Eg Interventional (Fluoroscopic) Right SFA Angioplasty I ASF RP Pre and Post Co-ordination (1)

In order to group procedures many RIS systems lack the ability to post co-ordinate procedures together under one accession number. Particular examples are for 'both' plain film exams eg 'both ankles' and in CT where examinations often combine e.g. CT Chest, Abdomen, Pelvis. Pre co-ordination or grouping of these procedures is therefore required in advance. Pre co-ordination should not be used in RIS-PACS systems capable of full post co-ordination as with these individual procedure codes will be automatically or manually grouped prior to archiving and reporting Eg CT guided PELVic Biopsy CPEL VB This is pre-coordinated with the whole process described in the code Examples of other pre coordinated studies CT NECK/THORAX/ABDO/PELVIS

CT NECK/THORAX/ABDO/PELVIS WITH CONTRAST CT PELVIS AND ASPIRATION/DRAINAGE CT PELVIS AND BIOPSY CT PELVIS WITH/WITHOUT CONTRAST CT THORACIC AND LUMBAR SPINE CT THORACIC AND LUMBAR SPINE WITH CONTRAST CT TRAUMA HEAD AND C SPINE ELBOWS BOTH FEMORA (THIGH) BOTH FOREARMS BOTH HANDS BOTH HIPS BOTH HUMERI (UPPER ARMS) BOTH KNEES BOTH LEG LENGTH MEASUREMENT: BOTH MAMMOGRAM BILATERAL CNCAP CNCPC CPELVD CPELVB CPEWC

CTLSP CTLSC CSKTC XELBB XTHIB XFARB XHANB XHIPB XUPAB XKNEB XLEMB XMAMB CNCAP CNCPC CPELVD CPELVB CPEWC CTLSP CTLSC CSKTC XELBB

XTHIB XFARB XHANB XHIPB XUPAB XKNEB XLEMB XMAMB D B Precoordinated Precoordinated Precoordinated Precoordinated Precoordinated Precoordinated Precoordinated Precoordinated Precoordinated Precoordinated

Precoordinated Precoordinated Precoordinated Precoordinated Precoordinated Precoordinated Precoordinated Pre and Post Co-ordination (2) In modern RIS systems post co-ordination can be applied to group related procedures together. Some procedure codes such as 'U/S biopsy' by themselves do not define precisely what has happened although it would define the activity of Performing a biopsy under ultrasound

control and the consumables/activity associated with this. Such codes need post co-ordinating with the relevant body part to fully inform activity statistics Similarly separate CT body part examinations can be post co-ordinated together to enable the multiple examinations to be reported together as one report. The advantage is a more sophisticated approach to audit, activity measurement and stocktaking Eg CT guided PELVis Biopsy CPEL VB CPEL V PLUS CB I OP B Are POST coordinated and describe both processes which are then reported as one. CT biopsy cost structures do not need to be built into multiple codes Eg PET/CT for Chest

CCHES PLUS P GE NW Are POST coordinated and describe both processes which are then reported as one. Codes for post co-ordination ANGIOPLASTY AORTO-FEMORAL ANGIOPLASTY CEREBRAL BILIARY DRAINAGE CT 3 D STUDY CT 4 D STUDY CT Guided ablation CT guided aspiration/drainage CT guided biopsy CT MIP STUDY Drainage catheter exchange EMBOLISATION EMBOLISATION CEREBRAL Embolisation of AVM FLUORO ASPIRATION/DRAINAGE

Internal metallic stent Percutaneous ethanol injection SIALOGRAPHY STONE REMOVAL SIALOPLASTY SPECT (any other additional) THROMBOLYSIS: AORTO:FEMORAL U/S ARTERIAL U/S BIOPSY/FNA BIOPSY U/S DOPPLER U/S EXTREMITY U/S GUIDED CORE or FNA BIOPSY U/S GUIDED INJECTION VENOUS SAMPLING IAAFMP IACEGP IBILDD C3DSY C4DSY CABLTA CASPD CBIOPB

CMIPY IEXCHD IEMBOE IACEGE IAVEME FASDRD IMETCS IETHAJ ISIACX ISIAOP NSPECO IAATTJ UARTE UBIOPB UDOPP UEXTR UBIOPB USINJJ FVSAM IAAFMP IACEGP

IBILDD C3DSY C4DSY CABLTA CASPD CBIOPB CMIPY IEXCHD IEMBOE IACEGE IAVEME FASDRD IMETCS IETHAJ ISIACX ISIAOP NSPECO IAATTJ UARTE UBIOPB UDOPP UEXTR

UBIOPB USINJJ FVSAM P P D A D B D E E E D S J X P J B

B J Associate (Postcoordinate with Angio) Associate (Postcoordinate with Angio) Select postcoordinators from biliray list Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Associate (Postcoordinate with Angio) Associate (Postcoordinate with Angio) Associate (Postcoordinate with Angio) Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study

Postcoordinate with body part study Associate (Postcoordinate with Angio) Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Postcoordinate with body part study Alphabetical list of all procedures by DESCRIPTOR or CODE (1037 codes) Descriptors Codes Sub-Descriptors / Codes

REQUESTING Layer order) Right Oblique QR Left Oblique QL Right Lateral LR Left Lateral LL Weight Bearing WB Standing ST

Axial AX AP20o 20 Judets JU Strykers SY Etc (1st IN RADIOLOGY Layer (2nd order)

Supine SU Prone PR Decubitus DE Complex Oblique QC Angled Oblique 22,30,45 Frog laterals FR May need to combine with 1st order list eg DELR Total diagnostic examinations/ interventions Pre-coordinated full list 1037 PostPost-coordinated coordinators only examinations 46

924 Both and multi-CTs 67 Endoscopy 11 X-Ray 144 CT 166 MRI 149 IR Fluoro 157 US 131

PET 4 Diag Fluoro 190 Diag RNI 107 NPfIT and Descriptors/Codes Southern Cluster IDX GE PACS- ? Cerner RIS London Cluster-IDX- Philips PACS-? Sectra RIS NE & EEM Clusters- iSOFT-? Agfa PACS-? RIS NWWM Cluster- iSOFT- ComMedica PACS Kodak RIS Has RCR endorsement SNOMED CT can be integrated-matched (Dr David Nag) SNOMED CT

Carecast provides support for clinical coding using the SNOMED CT nomenclature for diagnosis and procedure codes. SNOMED CT codes will be applied to the patients record through manual selection by users, as well as an integrated bi-product of clinical processes (i.e. orders, assessments). SNOMED CT clinical coding is supported for inpatient and outpatient encounters. SNOMED CT At the end of an episode / encounter of care, SNOMED CT codes are recorded in Carecast via the Discharge Summary / Encounter diagnosis and procedure codes. The SNOMED codes recorded in Carecast are sent to the 3M clinical encoder where clinical coding is completed in SNOMED CT, ICD10, Read, and OPCS4. Codes will be transferred back to Carecast and will update, not replace, the patient diagnosis and procedure codes. A full audit trail is available. SNOMED CT Within Carecast P1R2, users will have the ability to manually

record SNOMED CT codes within the following areas: Discharge Summary / Encounter Problems / Provisional Diagnoses Within Carecast P1R2, SNOMED CT codes will be recorded against the patients record, as a bi-product of clinical processes, in the following clinical areas: Assessments Findings / Flowsheets Orders Results Orders and Results in Radiology SNOMED CT Order codes can be derived from Order/Entry

systems, but will be MUCH MORE ACCURATE if derived from the accepted and if required modified final RIS procedure entry with SNOMED CT matching. SNOMED CT Results codes from Radiology are a dilemma. A provisional radiological diagnosis which may be a list of differential diagnoses could be entered by a reporter (ie manually). Unlikely to happen ! The use of DICOM structured reporting may give the possibility of automatically constructing radiological diagnosis codes from the structured report Structured reporting DICOM SR is an envelope, but within this useful structure is available. User decides how much structure to use and controls with templates the type of content, if it is mandatory or optional and modes of expression Incorporated into the report are captured images of key findings (which can be exploded to full screen presentation), structured diagnosis information, recorded audio, the ability to sort findings by anatomy or priority, to view prior findings associated with the corresponding patient and hyperlinks to related information.

Structured reporting Link Features to Description New nodule superimposed with right fourth rib 10% Pneumothorax Cavitation Free air David Clunie Development Director, Imaging Products ComView Corporation Paper at SPIE, 2001 Structured reporting David Clunie Development Director, Imaging Products

ComView Corporation Paper at SPIE, 2001 Structured reporting

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