RoomTraq - Texas A&M Health Science Center

RoomTraq - Texas A&M Health Science Center

Q A R T M O RO G IN L U D

E H C S F O WAY W E N A O T

E M O C L WE User Request rc on fli so Te

c Room Approval Appro v techno ed with no logy ne eds Scheduler works with customer to provide needed resources

s ed ne hn gy ol og y lo

no ch te ed r ne so ict nfl

Co ct s No Email to approver Scheduler Reviews

d has n a d e v o Appr eeds n y g

o l o techn Confirmation Received SCHEDULING PROCESS SCHEDULING HIERARCHY Monday Friday

Regular Business Hours: 8:00 am 5:00 pm Scheduling Main Line: 979-436-0290 Requests are processed by date in order which they are received. 1. Formal instruction to HSC students and classes take priority to all other meetings/events. 2. Required standardized testing or skill check-offs to HSC students. 3. Regular scheduled HSC administrative meetings. 4. Formal review sessions, discussion groups, etc. with HSC students. 5. Continuing professional education and workshops provided by HSC faculty and staff. 6. Student organization meetings. 7. Informal student group study and review (outside of class). 8. Last minute HSC administrative meetings.

9. HSC events, including symposia, public meetings, receptions, etc. 10. Community events (meetings, workshops, receptions). Outside parties may be billed for services (i.e., custodial, security, IT). External Requestors will need to request an account. All TAMHSC individuals already have an account.

Log in using your TAMHSC username and password. This would be the same that you log into your computer or email with. HSC-WIDE ACADEMIC SEMINARS & CEREMONIES ALUMNI & SUPPORTERS COMMUNITY OUTREACH DENTISTRY HOLIDAY IBT

MEDICINE NURSING PHARMACY PUBLIC HEALTH RCHI EVENTS RCHI PEER REVIEW EVENTS STUDENT LIFE CALENDARS BUILDINGS ROOMS

CALENDAR SUBSCRIPTION Will default to your favorite when visiting each section allowing quick access to your most used resources. MY FAVORITES ADD EVENT MY EVENTS ROOM OWNER APPROVAL

NEEDED EMAIL ROOM OWNER APPROVAL WEBPAGE ROOM OWNER APPROVAL ALREADY PROCESSED CONFIRMATI

ON EMAILS ROOM UTILIZATION Allows room owners to quickly evaluate who is most often utilizing the space they oversee and administration to determine which rooms are heavily used for funding purposes. Request by contacting OIT Schedulers. Administr ator Edit all values within RoomTraq OIT Scheduler

OIT Technician Edit Events for Others Edit Own Events Delete Events Edit User Accounts Edit Own Events

Download Utilization Access to Support Features Edit Events for Others Access to Support Features Edit Own Events Access to Support Features Schedule 24 months out Schedule 24 months out Schedule 12 months out

OIT USER ROLES Academic Scheduler Administrat ive Scheduler User Edit Own Events

Edit Own Events Edit Own Events External Users Edit Own Events Schedule 12 months out

Schedule 24 months out Schedule 18 months out Schedule 12 months out USER ROLES All event require

approval Room Scheduling Conflict Video Conference AV Support

Tutorial Recording Conference Phone Image Approval The Support Calendar has been specifically designed to provide one location for your local support technician to reference. SUPPORT

OIT WOULD LIKE TO HEAR YOUR FEEDBACK: OVERALL LOOK EASE OF SCHEDULING EMAIL SCHEDULERS CALL 979-436-0290 FEATURES AVAILABLE TAMHSC IT AV DEPARTMENT HOW CAN YOUR EXPERIENCE BE IMPROVED

WHAT IS ROOMTRAQ? ROOMTRAQ FEEDBACK FORM

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