Introduction to Design-Build (DB) Training Module 1 Logistics

Introduction to Design-Build (DB) Training Module 1 Logistics

Introduction to Design-Build (DB) Training Module 1 Logistics Course Length: Approximately 50 Minutes Reminder: (any technical reminders with DCS/Webex) Presentation software functionality Module Contains Knowledge Check Questions 2 Design-Build Training Series These 5 training modules provide NAVFAC Design-Build policies and processes and an explanation of the NAVFAC DB tools and documents. Introduction to Design-Build

Standard Request for Proposal (RFP) Template Design-Build Processes Small Project Template D-B Master Management Training for Criteria Managers The NAVFAC Construction manager training series provides the information to effectively manage NAVFAC Construction Contracts. These modules are accessed through Total Workforce Management System (TWMS). DB Modules in that series: NAVFAC CI Design-Build Post Award Process NAVFAC CI Post Award Kickoff Meeting (PAK) 3 Course Learning Objectives Understand NAVFAC Design-Build History Learn the Benefits and When to Use DesignBuild Get familiar with NAVFAC Business Management System (BMS)

Know the NAVFAC Design-Build Processes Understand NAVFAC Personnel Roles and Responsibilities Learn the Structure and Format of NAVFAC Design-Build RFP Documents Know the Post-Award Processes Understand How to Locate and Navigate the NAVFAC Design-Build Master RFP Website 4 NAVFAC Design-Build - History NAVFAC has been using Design-Build since late 1980s 2001: Developed NAVFAC Design-Build Master RFP documents 2003: First Design-Build website had two templates

RFP Template Small Project Template 2009: Developed new NAVFAC Design-Build Master RFP website Converted the original RFP documents to a Standard Template Developed 9 Facility-Type Specific Model RFPs Maintained the Small Project Template as part of DB Master Created a DB Document Maintenance Website 5 NAVFAC DB Working Group DB Working Group

- Creates common business practice across NAVFAC - Evaluates new process opportunities - Incorporates improvements into standard DB processes - Communicates with Industry - Conducts training DB Project Teams - Identify opportunities for improvement 6 Potential Benefits of Design-Build Integrated Design and Construction Team Encourages Innovation

Single Contract Single Source of Responsibility from Design through Construction Time Savings Quicker to obligate project funds Reduces Administrative Burden on NAVFAC personnel Lower Claims Contractor Team can often identify a solution without issuing a claim 7 When to Use Design-Build NAVFAC Guidance Good Candidates for Design-Build Well-developed Scope of Work or Project Program Standard Facility Types, such as Barracks, Dining Halls, etc

New Construction Simple Renovations with known existing conditions When Obligation Schedule Demands it 8 When to use Design-Bid-Build Projects More Appropriate for Design-Bid-Build Complex/unique project program Renovations where existing conditions are not known Historic preservation projects Highly technical facilities such as laboratories/hospitals User needs a prescriptive design 9

Design-Build Project Team DB DBContractors Contractors A-E A-EDOR DOR Design-Build Design-Build Prime Prime Contractor Contractor NAVFAC NAVFAC IPT IPTStaff Staff Project ProjectTeam Team

ACQ / PM ACQ / PM/ /DM DM NAVFAC NAVFAC Project Project Technical Technical Team Team The Entire Design-Build Project Team DB DBContractors Contractors

Major Major Subcontractors Subcontractors DB DBContractors Contractors Major MajorSuppliers Suppliers End EndUser User NAVFAC NAVFAC FEAD FEADStaff Staff

Support Support Command Command Project ProjectSponsor Sponsor ROICC ROICC 10 NAVFAC Project Team Project ProjectManager Manager (PM) (PM) Construction Construction

Manager Manager(CM) (CM) Design DesignManager Manager (DM) (DM) The NAVFAC DB Project Team Contract ContractSpecialist Specialist (CS) (CS) Project ProjectTechnical Technical Team

Team Engineering Engineering Technicians Technicians(ET) (ET) 11 Business Management System (BMS) NAVFACs Business Management System Documents all NAVFAC processes Web-Based tool accessible on NAVFAC Portal BMS is continually being updated Always a work-in-progress Allows input for continuous improvement Review regularly for updates to processes Suggestions for improvements are encouraged by all users 12

Design-Build and BMS NAVFAC Employees Access BMS from the NAVFAC Portal Intranet Under eTools BMS Home Page Links to all Process Groups Frequently Asked Questions BMS Tutorial & Intro How processes are organized How to submit a CAR 13 Design-Build Processes Covered in BMS Sections

BMS Sections for Processes by Procurement Type: Procurement Method BMS Process Section Standard Design-Build, In-House RFP Development B-1.4.1 Standard Design-Build, A/E RFP Development B-1.4.2 Multiple Award Construction Contract (MACC) Design-Build B-1.4.3 Sole Source Design-Build

B-1.4.4 Small Project Design-Build B-1.4.5 14 BMS Process Details Process Details Outlines Roles and Responsibilities Full description of how to do the work Links to forms, templates, checklists, laws, policies, regulations, instructions, web sites Cross-functional knowledge via inter-process links e.g., Financial Mgt, Acquisition 15

Design-Build Pre-Award Process BMS Roles and Responsibilities Matrix unique to DB 16 Design-Build NAVFAC Personnel Roles Roles and Responsibilities (R&R) Matrix in BMS - Defines responsibilities for Government personnel on DB projects - Key NAVFAC Personnel Project Manager (PM) Manages project (scope, cost, and schedule) from design authorization to project closeout. Relinquishes project lead to CM after award Design Manager (DM) Manages A/E Contract, or in-house project team, for development of RFP and leads the review effort of DB Teams design Construction Manager (CM) Leads project beginning at award through close-out 17

Knowledge Check #1 18 Knowledge Check #1 1. (True/False) All projects are good candidates for the Design-Build delivery method? False. Several project types are most appropriate for Design-Bid-Build, examples include complex projects, unique projects, and renovation projects where conditions are not known. 2. The BMS Processes can be accessed from which of the following locations? a. b. c. d. Whole Building Design Guide website NAVFAC Portal NAVFAC Atlantic website

NAVFAC Pacific website 19 Design-Build vs. Design-Bid-Build DesignBuild (DB) Process Develop DB RFP Solicitation Solicitation Charette Performance Requirements and and Contract Contract Award Award Construction

Design Consider Project: Complexity, Critical Need Date, Location DesignBidBuild (DBB) Process ACQ Strategy Develop Full Plans & Specs. Charette Prescriptive Requirements

Solicitation Solicitation and and Contract Contract Award Award Construction Design and Construction 20 Layout of the RFP Package 21 NAVFAC Design-Build RFP Parts RFP Part

1 Section Title Contract Requirements 2 General Requirements Description/Content Division 00 Proposal Forms and General Contractual Terms Division 01 documents 3 Project Program Outlines the project scope parameters 4

Performance Technical Specifications (PTS) Minimum standards for the quality and performance of materials/systems 5 Prescriptive Specifications Edited UFGSs to ensure quality or performance of critical project features 6 Attachments Supplementary Information (Surveys, Studies, Soils Reports, etc) 22

NAVFAC Design-Build Master RFP NAVFAC Design-Build Master RFP consists of the RFP documents created by NAVFAC for DB projects Design-Build Master RFP documents consist of Standard RFP Template 9 Facility-Type Model RFP Templates Small Project Template 23 Facility-Type Model RFPs 1. Armories 2. Child Development Centers 3. Dining Facilities

4. Entry Control Facilities 5. Fire Stations 6. Fitness Centers 7. Hangars 8. Marine Corps BEQs 9. Market Style BEQs 24 DBB vs DB Document Comparaison Design-Bid-Build Documents Owners requirements, Site requirements, codes, Commercial Standards and Government Design Standards (UFCs) are interpreted by the designer and included in the Government Design. Design and Construction Requirements/ Standards included in Plans and Specs 1. Contractual requirements (Specs, Division 00) 2. General Requirements (Specs, Division 01)

3. Owners requirements (Drawings and Specs) 4. Materials/ Systems Requirements (UFGS Specs) 5. UFC Requirements (Drawings and Specs) 6. Existing Conditions (Drawings) Design/Construction Requirements Stated Design-Build RFP: Owners requirements, site requirements are stated in the RFP and codes, Commercial Standards, and Government Design Standards (UFCs) are referenced in the RFP. 1. Contractual requirements Part 1 2. General Requirements Part 2 3. Owners requirements Part 3 4. Materials/ Systems Requirements Part 4 & 5 5. Existing Conditions Part 6 Design Standards Referenced

1. 2. 3 4. 5. Policy UFC, Commercial Code & Standards Discipline Specific UFC Facility Specific UFC Multi-Discipline UFC Procedure UFC 25 NAVFAC Design-Build Documents/Terms Term UFC Phrase Unified Facilities Criteria

UFGS Unified Facilities Guide Specification Document Content Location Design requirements for Architects/ WBDG website Engineers Prescriptive Guide Specifications; may be included in Part 5 of RFP, and also are required to be edited and provided by D-B Team ESR Engineering Outlines the project scope System parameters; part of Project Requirements Program in Part 3 of RFP

PTS Performance Set a minimum standard for the Technical quality and performance of Specifications materials/systems; PTSs are in Part 4 of the RFP Prescriptive specs on WBDG website; RFP Part 2, Division 01 Sections on DB Master RFP website DB Master RFP website DB Master RFP website 26 Design Criteria (UFC) Design-Bid-Build Documents

UFC Design Criteria prescriptive requirements included in Drawing and Specifications. Government Design Standards (UFCs) are interpreted by the designer and included in the Government Design. Design-Build RFP: Government Design Standards (UFCs) are referenced in the RFP. UFC Design Criteria Referenced 1. 2. 3 4. 5. Policy UFC, Commercial Code & Standards

Discipline Specific UFC Facility Specific UFC Multi-Discipline UFC Procedure UFC 27 Design Criteria (UFC), Example Design Requirement Documents 1. RFP 2. Fire Station, Admin, BEQ, Multi-Discipline UFC

6. UFC 3-201-01 Civil Minimum design slope and size of parking lot, UFAS UFC 3-201-02 Landscape Arch.Low impact development materials UFC 3-220-01 Geotechnical...Pavement thickness design UFC 3-501-01 Electrical.................Minimum parking lot lighting cross-referenced UFC 3-810-01N Environmental.Permit requirements Facility Specific UFC............Function of the parking lot and building 5. UFC 1-200-01/ IBC................................Minimum code requirements Discipline Specific UFC

4. PART 3, Project Program ...................Program states how many cars need to be parked. PART 6, Attachments.Gives the soil conditions in Soils Report Policy UFC Commercial Codes and Standards 3. Parking Lot Design Example UFC 4-010-01 - ATFP..Setback distances and parking lot location on site Procedure FC FC 1-300-09N, Design Procedures ..Site Layout Plan requirements and design deliverables 28

Small Project Design Guidance Category of Work I II Typical Contract Value Use Small Project Process Small Project DB Process Suitable for: Any No ---

> $4M No* --- $750K - $4M < $750K Low-complexity, limited construction trade projects requiring routine designs with Probably (if limited plans & specifications. Routine project construction practices with low schedule meets listed risk. suitability & Typical types of projects include: Singlerequirements design or limited design discipline projects for SPDB) such as roof replacements, HVAC replacements, small pump houses, utility enclosures Yes

Non-complex III Category III work requires no design and is not Design-Build IV Category IV work requires no engineering or design and is not Design-Build 29 Design-Build Criteria Requirements FC 1-300-09N, Navy and Marine Corps Design Procedures, covers design requirements for Design-Build projects - Chapter 11 outlines the processes for preparation of a Design-Build Request for Proposal (RFP) This Chapter also outlines locations of DB design and construction submittal requirements within an RFP, as well as

UFCs and UFGSs - Chapter 12 outlines the requirements for submitting electronic versions of design deliverables Design deliverables must meet requirements of both this FC and Part 2 Section 01 33 10.05 20, Design Submittal Procedures, that is included in the DB RFP Deliverables must include electronic signatures 30 Knowledge Check #2 31 Knowledge Check #2 1. (True/False) With some customization, the Small Project Template can be used for most any project.

False. The Small Project Template is only intended to be used for small and less complex projects. 2. (True/False) The Navy-only FC 1-300-09N, Navy and Marine Corps Design Procedures, only covers Design-Bid-Build projects. False. This procedural criteria document covers design requirements for both Design-Build and Design-Bid-Build projects. 32 Design-Build Post Award Process BMS Post-Award Sections: Post Award Topic BMS Process Section Post Award Design Management B-1.4.6.1

Schedule for DB Management B-1.4.6.2 Design-Build Quality Management B-1.4.6.3 Design-Build Technical Submittals B-1.4.6.4 33 Design-Build Post-Award Process Roles and Responsibilities - Key NAVFAC Personnel Post-Award Construction Manager (CM) Responsible for the management of the Design Build (DB) Construction Contract from contract award to contract closeout.

Project Manager (PM) Responsible for management of the Project (scope, cost, and schedule) from design authorization to Project closeout. Support CM in management of construction contract. Design Manager Design Manager (DM) Responsible for management of the design. Providing design quality assurance. Engineering Technician Provides quality assurance during construction. - See BMS B-1.4.6 for Post-Award Processes 34 Design-Build - Post Award Process

BMS Roles and Responsibilities Matrix unique to DB 35 Post Award Meetings Defined within Part 2 Section 01 31 19.05 20 - Contract Turnover Meeting - Post Award Kick Off Meeting (PAK) - Design QA Meetings After each design submittal - Preconstruction - Reoccurring Meetings Quality Control and Production Meetings Safety Meetings eOMSI Meetings Sustainability Documentation Progress Meetings

- Facility turnover planning meetings (NAVFAC Red Zone ) 36 Post Award Meetings Contract Turnover Meeting Held immediately after contract award and before the PAK meeting. Pre-to post award project transition is an important part of the overall project kickoff. PM and CM establish a working relationship and a mutual understanding of the project scope. Serves as a transition for the Contracting Officers.

The Procuring Contracting Officer (PCO) is heavily involved during the proposal evaluation process and up to contract award. Upon award of the contract, contracting authority shifts to the Administrative Contracting Officer (ACO) who leads the contract administration of the project throughout the construction phase. PM sets up meeting and provides contract documents Upon conclusion of the turnover meeting, CM takes the lead to set up the PAK meeting. More details in BMS B-1.4.6.1 37 Post Award Process - Meetings Post Award Kickoff (PAK) Meeting - First Meeting after award - NAVFAC CM Leads with assistance by DM - The following items are discussed: Contract administration; Design development and presentation; Partnering Scheduling - Attendees:

NAVFAC: CM, ET, Acquisition, DM, PM, Supported Command (client). Contractor: Project Manager, Design Staff, Superintendent, Quality Control, Scheduler - Purpose/Objective: Opportunity to meet and establish points of contact between Government and Contractor Teams Discuss and achieve consensus on Contractors technical proposal and conceptual design Discuss project schedule with emphasis on design submittal packages and review periods 38 Post Award Process - Meetings Concept Design Workshop (CDW) - Required for large DB projects - Contractor furnishes a qualified facilitator to lead the workshop and provide a CDW report at the conclusion - Attendees:

Contractor: PM, Scheduler, Cost Estimator, DOR and design staff, Superintendent, construction QC Mgr, Design QC Mgr NAVFAC: PM, Design Manager and staff, Construction Manager, Supported Command (client) - Purpose/Objective: Government and Contractor teams validate the design meets the program and design intent - Workshop duration (4-5 days) 39 Post Award Process - Schedules Defined within Part 2 Section 01 32 17, Network Analysis Schedules (NAS) Two baseline schedules required for DB - Design Baseline Schedule o Approval required before payment for any design effort o Includes detailed design activities o Includes only general approach for construction - Construction Baseline Schedule o Submitted after design is accepted and prior to start of

construction o Include detailed procurement and construction activities 40 Post Award Process Quality Control Design and Construction Quality Control Defined within Part 2 Section 01 45 00.05 20, Design and Construction Quality Control Design Quality Control Manager (DQC Manager) - Must be employed by DOR; subordinate to QC Manager Complete USACE CQM for Contractors Course Prepares weekly DQC reports for work performed Responsible for certifying design compliance with contract Validates and coordinates testing and training requirements 41 Post Award Process Quality Control

Design and Construction Quality Control (contd) Design and Construction Quality Control Plans (DQC and CQC Plans) - Communication plans - Procedures for ensuring compliance with FC 1-300-09N - Process for cross checking of all engineering disciplines designs - List of design and construction subcontractors 42 Post Award Process - Design Deliverables Defined within FC 1-300-09N and Section 01 33 10.05 20 Consolidated RFP - Prepared by contractor within 4 weeks after award - Incorporates amendments included in contract award and contractors proposal; changes indicated by Red Lines Design Submittals - Basis of Design - Concept Design - Design Drawings (packages)

Progress (35%, 65%) Pre Final (100%) Final - Specifications 43 Post Award Process BIM Requirements Defined within Part 2 Section 01 33 10. 05 20, Design Submittal Procedures, and FC 1-300-09N Building Information Modeling (BIM) required on - New construction greater than or equal to $1 Million - Major renovation exceeding 50% of Plant Replacement Value or greater than or equal to $3 Million BIM Submittals include: - BIM Execution Plan Design Model Visual Review Report Clash Detection Report

Record Model (with Record Documents) 44 Post-Award Process Design & Review Defined within Part 2 Section 01 33 10.05 20 Design submittal requirements and review periods should be discussed during PAK meeting Specifies design submittal requirements and review periods Specification is tailored by RFP Developer for specific project

A review period is allowed for each submittal unless over the shoulder reviews are included in Contract DM leads government design review effort and coordinates discipline reviews ProjNet commonly used for comment management 45 Design & Review Process (contd) Design and review must be performed in a timely manner according to specifications NAVFAC reviews in DB are in a Quality Assurance role and not Quality Control role as in DBB

Adhere to design and review periods specified in RFP Contractors baseline schedule should show design requirements and review periods CM monitors design and review process to ensure timeliness according to specifications Delays during design phase must be addressed by the CM prior to construction 46 Design & Review Process (contd) Deviations from the RFP requirements often occur during the design phase for various reasons including: Requirement/Criteria changes Information missing from RFP Customer request

Potential changes discovered during the design phase must be validated and, if required, a change order issued prior to start of construction Change order must address time extension 47 Post Award Process Design Change and Variation

Defined within RFP Part 2 Section 01 33 10.05 20 Design Change - Design is revised from what was reviewed by the Government during any phase of design process, prior to Final design approval - Requires Government approval Variation - Any portion of the design that differs from the requirements of the solicitation, accepted proposal, or final design, after Government approval of the Final design - Requires Government approval

- Only variations that are advantageous will be considered by Govt Contractors will not receive compensation for any unauthorized design changes or variations which have been included in the Government approved final design 48 Post Award Process Design Change and Variation Is contractor entitled to a mod? 1. During design development, client requests 25 additional parking spaces. Maybe! 2. Windows arrive on-site and rough openings dont match window size? Contractor needs to rework openings or order new windows. No! Contractor coordination error

3. Insulated steam line to be demolished and Contractor suspects asbestos insulation. No mention of asbestos contained in RFP. Contractor performs test- shows no asbestos and requests reimbursement for test. Depends on RFP language covering site investigation 4. During mechanical commissioning TABS contractor cannot balance airflow. Further investigation reveals ductwork undersized and replacement is required. No; design error 5. Contractor included a standing seam metal roof in his accepted proposal. During design the Contractor wants to change to asphalt shingles, which still meets the requirements of the RFP. Maybe - What are your choices? 49 Post Award Process Construction

Submittals Defined within Part 2 Section 01 33 00.05 20, Construction Submittal Procedures Govt approves only submittals identified - Must identify critical submittals requiring Govt approval - Electrical has a recommended list for approval (9 items) - HVAC has sections with items requiring Government approval - If not approved by Govt, recommend surveillance copies - Govt approval requirements for Environmental submittals Contractor is responsible to ensure coordination with DOR, and approvals from DOR and Government 50 Post-Award DD Form 1354

DD Form 1354 documents acceptance of construction Government Real Property Accounting Officer (RPAO) provides Initial Draft DD Form 1354 filled in with Real Property Unique Identifiers (RPUID) and related construction Category Codes Draft and Interim DD1354 Contractors DOR provides quantities and costs on draft and interim DD1354 in accordance with UFC 1-300-08 Draft DD1354 is submitted to government as part of Basis of Design submittal Interim DD1354 is submitted to Government 30 days prior to Beneficial Occupancy Date (BOD) See Part 2 Spec 01 33 10.05 20 Design Submittal Procedures for requirements. 51 Ways to Ensure Successful Design-Build Top 10 Ways to Ensure a Successful DB Project 1) Ensure project is appropriate for DB delivery method 2) Ensure Technically Sound and Well-Coordinated RFPs Customer requirements must be adequately captured Helps avoid design changes and cost and schedule growth

3) Prime Contractor must effectively manage A/Es effort Design effort must achieve schedule, and allow adequate time for construction 4) Ensure design is compliant with UFC requirements 5) Government and Contractor must adequately manage design comments and back checks 6) Government design review must be timely, especially when Fast Tracking is used 52 Ways to Ensure Successful Design-Build Top 10 Ways to Ensure a Successful DB Project (contd) 7) DORs level of details in design submissions must be sufficient 8) Government designers must be involved at each review (and not wait until Final Design to truly review design and provide comments) 9) DOR must request approval from Government for design changes after Final Design acceptance

10) Thorough field/site investigations by DOR will aid development of technically sound designs 53 How to find the NAVFAC DB Master RFP www.wbdg.org 54 How to find the NAVFAC DB Master RFP http://www.wbdg.org/ffc/navy-navfac http://www.wbdg.org/ffc/navy-navfac/ design-build-request-proposal 55 NAVFAC Design-Build Master RFP Website 56

Subscribing for Update Notifications 57 Final Knowledge Check 58 Final Knowledge Check 1. (True/False) The first meeting after award is the Concept Development Workshop (CDW). False. The initial meeting is the Post-Award Kickoff (PAK) Meeting. 2. (True/False) The Government only reviews those construction submittals identified in the RFP. True. Government only reviews those construction submittals identified in Part 2 Section 01 33 00.05 20, Construction Submittal Procedures. 59

Final Knowledge Check (contd) 3. (True/False) One of the primary ways to ensure DB success is to create a technically sound and well-coordinated RFP. True. Development of a sound and wellcoordinated RFP is critical to Design-Build success. 4. The location of the DB Master RFP documents is which of the following? a. b. c. d. NAVFAC Portal Whole Building Design Guide website NAVFAC Atlantic website NAVFAC Pacific website 60

Review of Learning Objectives Today you have learned: NAVFAC Design-Build History Benefits and When to Use Design-Build NAVFAC Business Management System NAVFAC Design-Build Processes NAVFAC Personnel Roles and Responsibilities NAVFAC DB Master RFP Documents Post-Award Processes Locating and Navigating the DesignBuild Master RFP Website 61 Design-Build Training Modules Introduction to Design-Build Standard RFP Template Design-Build Processes Small Project Design-Build DB Master Management Training for Criteria Managers

62 Conclusion Resource links: Access BMS from the NAVFAC Portal Intranet Under eTools https://hub.navfac.navy.mil/webcenter/portal/bms NAVFAC Design-Build Master RFP link: http://www.wbdg.org/ffc/navy-navfac/d esign-build-request-proposal Points of contact: Kate Reid, AIA DBIA NAVFAC Atlantic [email protected] 63

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