How to Calculate the Average Costs of Detaining

How to Calculate the Average Costs of Detaining

How to Calculate the Average Costs of Detaining a Youth Wednesday, May 29, 2013 2:00-3:00 p.m. EST Leads a national movement State-based juvenile justice coalitions and organizations (43 members in 33 states) Laws, policies and practices that are fair, equitable and

developmentally appropriate for all children, youth and families Photo: Moriza NJJN Fiscal Policy Center The FPC provides reformers with fiscal tools and resources to improve juvenile justice policy in their own states. Cathy Conly

Director of the Fiscal Policy Center Photos: Idit Knaan Julius Chaidez Fiscal Policy Associate Focus of Todays Presentation Demonstrate how to calculate the average costs of housing a youth in detention

Detention centers are typically short-term, secure, or non-secure facilities for youth who are awaiting trial, sentencing or postadjudication placement in a juvenile correctional facility NJJN Toolkit One of several toolkits in a series How to use budget data and statistics to estimate costs for

different stages of the juvenile justice system NJJN Toolkit Download from www.njjn.org or our FPC Resource Center http://bit.ly/YxAvWY Topics We Will Cover Identifying relevant information for calculating

costs Locating information Calculating average costs using real data Reviewing frequently-asked questions about the costs of detention Information You Will Need Expenditure Data: Budget information (e.g., personnel services, fringe benefits, contractual services, supplies and materials)

Population Statistics: Average daily population Average length of stay, if available . Basic How-To 1. Divide the annual expenditure for detention by the average daily population 2. Divide the result by 365 days to obtain the average cost per youth per day 3. Multiply the result by the average length of

stay (if available) to obtain the average cost of a youths entire stay in detention Which Agencies Have the Info You Need ? In order to calculate the cost of detention, you will need to consider the following issues: Who operates youth detention facilities? What services are offered and by whom? What is the best method for locating data? ID the Best Method for Locating Data

Contact agency or organization directly Conduct internet search File a public information act request Locate the Budget Information Find the annual operating budget for the agency responsible for operating detention facilities Locate budget categoriesactual, appropriated, operating, requestedmay be shown Review what types of services are included in the annual operating budget

Determine if you may need to review several different budgets to construct a complete picture of the annual detention expenditure in your jurisdiction Additional Cost and Revenues Capital improvement costs Other costs of doing business Capital costs of construction Revenues Other Detention Costs and Revenues

Including additional costs and revenues is likely to result in cost estimates that are different from the ones reported by a detention facility Excluding these costs and revenues will simply result in a conservative estimate of the costs of detention Locate Detention Statistics In order to locate detention statistics you will need to:

Contact the detention center directly Locate the detention centers annual reports (e.g., Department of Juvenile Justice Annual Report, Juvenile Justice Annual Statistical Report) Collect information on average daily population and average length of stay Example: Cook County, IL In the following example we will review: Juvenile Temporary Detention Center

(JTDC) operating budget Health and mental health expenditures Population statistics Average cost calculation JTDC Operating Budget Example NJJN located the JTDC budget under the public safety portion of the Countys budget Extracted the total appropriated expenditure for Fiscal Year (FY) 2011 from the summary budget sheet

JTDC Appropriated Expenditure - FY 2011 Cook County Juvenile Temporary Detention Center Expenditure Personnel Services Health and Pension Benefits Contractual Services Supplies and Materials Operations and Maintenance Rental Leasing Capital Equipment

TOTAL EXPENDITURE FY 2011 $33,031,562 $8,472,900 $9,439,448 $4,360,000 $218,400 $33,257 $321,458 $55,877,025

Health Services Budget Example NJJN contacted staff at the JTDC to determine: JTDC pays for mental health through contractual agreement with an outside provider Medical services are funded by the Cook County Health and Hospitals System JDTC Health Svcs. Appropriation - FY2011 Cook County Health and Hospitals

System Juvenile Temporary Detention Center Budget TOTAL EXPENDITURE Note: Includes salaries, pension, fringe benefits, and administrative costs. FY 2011 $4,409,179

Education Budget Example NJJN staff contacted JTDC staff to determine: Chicago Public Schools pays for education services Nancy B. Jefferson is an alternative school in the detention facility Education Budget Example Nancy B. Jefferson Alternative School Budget

TOTAL EXPENDITURE Note: Includes salaries, pension, fringe benefits, and administrative costs. FY 2011 $8,267,811 Total Detention and Services Cook County Juvenile Temporary Detention Center Expenditure

FY 2011 Juvenile Temporary Detention Center $55,877,025 Health and Hospital System $4,409,179

Nancy B. Jefferson Alternative School $8,267,811 TOTAL EXPENDITURE $68,554,015 JTDC Population Statistics Example NJJN staff contacted the JTDC administrators and obtained the following statistical data for

FY2011 data -- Cook County Juvenile Detention Statistics FY 2011 Juvenile Temporary Detention Center Statistics - Cook County, IL Average Length of Stay (in days) 43.24 Average Daily Population

288 Do the Math In the following steps we will show you how to calculate: Average annual cost per youth (or, average annual cost per occupied bed) Average cost per youth per day Cost of an average stay in detention

First Select the detention and services expenditure summary: Cook County Juvenile Temporary Detention Center Expenditure FY 2011 Juvenile Temporary Detention Center $55,877,025

Health and Hospital System $4,409,179 Nancy B. Jefferson Alternative School $8,267,811 TOTAL EXPENDITURE

$68,554,015 Then Divide the total annual detention expenditure by the average daily population: Average Annual Cost per Youth in FY 2011 (Total Yearly Expenditure) (Average Daily Juvenile Population) Average Annual Cost per Youth

$68,554,015 288 $238,034.77 Next Divide the average annual cost per youth by the number of days in a year: Average Cost per Youth per Day in FY 2011 (Average Annual Cost per Youth)

(Number of Days in a Year) Average Cost per Youth per Day $238,034.77 365 $652.15 Finally Multiply the average cost per youth per day by the average length of stay:

Average Cost per Youth of a Stay in Detention in FY 2011 (Average Cost per Youth per Day) X (Average Length of Stay in Days) Average Cost of a Stay in Detention $652.15 X 43.24 $28,198.96 How to Use this Toolkit

Initiate more complex cost-benefit analyses aimed at understanding the effects of detention policies on society, communities, and individual youth in the juvenile justice system Compare the cost of detention with the cost of community-based alternatives Help in assessing the cost implications of proposals to construct more detention beds or limit the funding for alternatives Frequently Asked Questions

If policy changes Im working on will reduce the number of youth detained in my jurisdiction, can I work through the toolkit and determine how much money the corrections agency will save? Am I likely to obtain different cost estimates if I use the number of detention beds rather than the average daily population to calculate the average cost per youth per day? Frequently Asked Questions Should I include or exclude the cost of

education? What other costs should I consider when thinking about the costs of youth detention? Questions? Cathy Conly 202-467-0864 x126 [email protected] Julius C. Chaidez 202-467-0864 x129

[email protected] Fiscal Policy Center (FPC) National Juvenile Justice Network 1319 F Street, NW, Suite 402 Washington, D.C. 20004 www.njjn.org FPC Resource Center http://bit.ly/YxAvWY

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