Leading Project Teams Virtually II -Maintaining Momentum For

Leading Project Teams Virtually II -Maintaining Momentum For those with headsets, run your audio setup wizard after logging in Use the chat area or next page to let us know if you will be using: 1. headset and mic 2. teleconference option, or 3. chat box to communicate.

Maintaining Momentum Welcome! Test your connectionsay hello to us!! What new tool, technique, or tip did you discover this week? Remember to hit the talk button when you want to be heard and turn it off when you arent talking! 1 3

Getting Connected Deliverables to Celebration 2 To da

y Leading Project Teams - Virtually Maintaining Momentum 3 Agenda Reconnect Breakout 1: Project Sponsor/Charter discussion

Project progress and prototyping principles Breakout 2: Rapid prototyping at Councils Communication platforms pros and cons 4 Insert HBDI exercise here Progress Principle Small wins fuel momentum Team Leads must speak to peoples inner work life

Make sense of everyday changes to the team Help people manage their emotions to those everyday events Pay attention to peoples motivation/drive to do the work (intrinsic vs. extrinsic) 7 Project Management 101 2. Time (schedule)

1. Quality (scope) Manage Expectations! 3. Resources (cost) 8 Project Management 101

1. Quality (scope) 2. Time (schedule) What do you want done? Whats going to be different at the end? How good does

it need to be? Manage Expectations! 3. Resources (cost) 9 Project Management 101

1. Quality (scope) 2. Time (schedule) Manage Expectations! When do you need it by? How firm is that?

3. Resources (cost) 10 Project Management 101 1. Quality (scope) 2. Time (schedule)

Manage Expectations! 3. Resources (cost) What kind of budget is available? Who can I tap into? Can volunteers or other outside resources be used? 11

12 Breakout #1 Discuss challenges you have encountered that might have been helped by using a charter type tool. Assign a room facilitator, recorder and someone to report out. 8 minutes total

13 14 Innovation Via IDEO Invert the thinking Carefully articulate all design specs and build to specs Prototype your way

to your final design specs 15 IDEO Prototyping Fail early to succeed sooner 4-6 prototypes on average Quick, low-fidelity, low-cost experiments Multiple teams developing prototypes Put at least two prototypes in front of the

customer/client) Get best data by watching client interact with the prototype 16 Breakout #2 We will put you in breakout rooms, when you get there: 1. Choose a facilitator, a recorder and someone who will report out. 2. For one of your councils projects, discuss how you might prototype/test ideas with your customers before trying to

scale. 3. Discuss how you can cost-effectively take a multiple prototype approach (like IDEO did with the 4 cart prototypes). 4. You have 10 minutes. 17 Virtual Communication Need tools for both synchronous and asynchronous meetings. 1. Communication

2. Conferencing 3. Document storage and sharing 18 Project Communication/ Sharing Guidelines 1. Which of the project tools would work best? 2. Given the tools we are using, what are the simple guidelines we need to follow? 3. Whats the cost, availability?

19 Tools! 1) Communication Outlook 2) Conferencing Google hangout 3) Document storage and sharing Wiki (e.g. Pbworks)

Blackboard 20 Questions/ Observations? 21