SUDS Mobile Event Trailer - TopScore

SUDS Mobile Event Trailer - TopScore

MOBILE EVENT TRAILER Arthur Cradock Saskatoon Ultimate Discsport Society Moneywhere the project began Saskatoon Ultimate The Need Budget and Funding Equipment Trailer Pics Outcome Other Uses Dont Forget And Finally Jack Adilman e n o M

e e Fr Prominent business man in Saskatoon and a huge advocate for amateur sport Inducted in the Saskatoon Sports Hall of Fame in 1991 for his contribution to amateur sport Through his estate he created a fund to help Amateur Sports Organizations ! ! ! y The Jack Adilman Fund Managed by the City of Saskatoon and four local community organizations Amateur sport

To be used for: Capital Expenditures Assets Acquisition Onetime special circumstances (events) Moneywhere the project began Roughly 800 members No formal clubhouse or fields Storage unit for equipment only accessible during regular hours Volunteer driven Part time GM and part time development coordinator

Lots of great ideas, only so many free hours Multiple similar events each year Dicks 4 on 4 (New Years tournament) Spring Fling (5 on 5 indoor) Art Hawkins Great Canadian Ultimate Game / league appreciation day Touring team fundraiser tournaments Disc Odyssey SASKATOON ULTIMATE What capital expenditure could give us the most benefit? Brainstorming session not easy to spend money you arent planning for! Same equipment for every event

Significant logistics to manage the equipment Lots of volunteer hours to do event repetitive tasks Pre- tournament Pick up equipment from a storage unit or rental company Put it in members garages Organize and check it twice Dont forget anything! Tournament Day:

Load trucks early in the morning Go to Tims Setup the fields and venue Run the tournament Announce the winners Drink some beers Wrangle volunteers to stay for 2 hours and help tear-down Drop off in various garages, 2 more hours Post-Tournament Return equipment to rental companies and storage units Pay the bills Take a nap, about a week later

THE NEED A Mobile Event Trailer A cargo trailer with all the gear in one place ready to go at a moments notice Organized No more rental fees Everything a TD might need including a toolkit and a broom Of course a few extra toys would be great too like a great big stereo Over time it will save money on rental costs A billboard for advertisinghint hint! Simplified logistics that simplify volunteer requirements

PROPOSAL Equipment So how much will this cost? And how much funding did we get? 5 Year payback period Based on the $12,000 SUDS invested and the cost of rentals Does not include the reduced burden on staff and volunteers Aluminum Cargo Trailer (7' x 14') $7,930.00

MARQUEE TENT 20' X 20' $4,505.87 Folding Table, XL180 (qty 20) $1,552.31 Black Folding Chair (qty 100) $1,791.31 Bullhorn (1 mile) $ 208.46 Yorkville Sound - Elite Loudspeakers $2,062.50

Miscelaneous Speaker Cables $ 296.95 LIFAN Generator $ 582.99 Portable Grill and Tank $2,451.95 Atheltic Field Striper $ 195.80 Misc Equipment and Shelving $2,000.00

Total $23,578.14 Funding Jack Adilman Grant (City of Saskatoon) $12,000.00 SUDS $11,578.14 BUDGET AND FUNDING Total $23,578.14 14ft Enclosed Cargo Trailer

20 Tables 100 Folding Chairs 20 x 20 Tent with Walls 2 - 10 x 10 Pop up tents Generator Outdoor stereo 2 Large Coolers Beer Garden Fencing 500ft Line Marker Portable BBQ and tank EQUIPMENT LIST Extension cords Toolkit Broom Megaphone!! Cleaning supplies Scoreboards

Food bins Garden Cart Security Safe and cash box Many bins for all the random stuff TRAILER PICS TRAILER PICS TRAILER PICS Disc Odyssey $2000 saved on equipment rental Huge savings on volunteer hours (planning, setup, takedown) Much simpler equipment logistics (pickup, storage) Clean up was done in an hour instead of two days! A beacon for Disc Central!

OUTCOME Nick Flaman Tourney No need to pre-plan any equipment logistics 45min to setup 30min to take down All helpers intuitively knew where to put everything! OUTCOME

Local fundraising tournaments League appreciation BBQs Presence at league games Promotion and awareness at local community events Help support small town tournaments Take the party with us! OTHER USES Annual storage Insurance and license Need a truck Fully loaded trailer ~6500lbs Keeping it organized ~100hrs to build Usage Policy (we are not a rental company, no matter how

tempting!) DONT FORGET $24,000 Budget (materials only) $12,000 Grant, $12,000 SUDS 5 year pay back Storage and transport all in one Advertising billboard Huge reduction in volunteer requirementshalf the event is ready!

AND FINALLY QUESTIONS?

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