Safety Coordinator Training Updated Fall, 2017 Topics IIPP Emergency Preparedness Great Shake Out Evacuation Procedures Safety Coordinator Duties
C.E.R.T. Team E.O.C. Resources Injury and Illness Prevention Program (IIPP) Training Including: Basic Hazard Communication Fire and Life Safety Ergonomics Regulatory Oversight Broad perspective: Regulatory oversight increases from office to laboratory and workshop areas. In general: Higher risk job tasks = More regulatory oversight
Regulatory Agencies Federal, State, and Local Agencies State agencies must have standards at least as stringent as Federal agencies For example in California we have Cal/OSHA in addition to Federal OSHA IIPP Requirement Overview IIPP is required by the California Code of Regulations Title 8, Section 3203 of the General
Industry Safety Orders Written document is required and available on the EH&S website: http://bfa.sdsu.edu/safety/ehs/office/iipp.aspx IIPP Required Components Summary All of this information is available on the EH&S web site Responsibilities Compliance
Communication Evaluation of workplace hazards Injury investigation/corrective actions Training Recordkeeping Communication General safety training: IIPP Fire Safety, California Fire Code Emergency Preparedness Job specific training at department level Departmental meetings New Employee Orientation University Police email regarding evacuation drills Training Requirement Employee training must be provided
and documented: Before employees handle hazardous substances, equipment, or conduct new procedures When new hazards are identified When new tasks present a hazard As needed When required annually Training Safety Coordinators are asked to share safety information with their department with a focus and emphasis on department specific topics Everyone should be aware of emergency procedures Faculty communicate with students IIPP training offered for all Faculty and Staff Skillsoft online training
Hazard Identification and Correction Scheduled workplace inspections Safety Coordinators are asked to complete workplace surveys using a Safety Survey Checklist in office areas every 1-2 years https://sdsuedu.sharepoint.com/sites/BFA/EHS/IHS/SitePages/IIPP.aspx Frequency based on hazards Office, Lab, Shop EHS Compliance Specialists Regulatory for example the State Fire Marshal Unscheduled workplace inspections Whenever new hazards are introduced into the department As part of injury and illness investigation EH&S inspects main egress corridors for furniture and equipment Reports by faculty, staff, and students investigated by EH&S
Hazard Identification and Correction Corrective actions Inspection findings are sent to Department Chairs or designee and EH&S The department is responsible for corrective action in a timely manner Injury Reporting All injuries must be reported to the supervisor immediately Supervisor completes a Supervisors Report of Work Related Accident/Illness Form and provides employee with an Employees Claim For Workers Compensation Benefits Form if treatment is required Both forms must be sent by the supervisor to the Workers Compensation Manager Please see: https://sdsuedu.sharepoint.com/sites/BFA/HR/workcomp/Linkeddocs/Employees% 20Claim%20form%20for%20Workers'%20Comp%20Benefits%20DWC-1.pdf
https://sdsuedu.sharepoint.com/sites/BFA/HR/workcomp/Linkeddocs/Supervisor% 20Report%20of%20Work-Related%20Injury%20(Fill-in).pdf These procedures apply to all campus employees Hazard Communication Hazardous Substance Includes any substance which presents a physical or health hazard Hazard Communication Labeling Safety Data Sheets (SDS) and Inventories
Training All employees have the Right To Know about the hazardous substances used in their work area or those they may be potentially exposed to Hazard Communication Before working with a hazardous material or process, training must be provided to include: Operations involving the hazard Methods to detect the presence or release of a hazardous substance How to protect yourself from exposure Use of personal protective equipment Emergency procedures Hazard Communication Hazardous substances must be appropriately labeled If hazardous substances are transferred from the
manufacturer's shipping container, new labels must identify both the contents and safety precautions Hazardous waste containers must contain appropriate labels Hazard Communication SAFETY DATA SHEET A SDS is provided by the manufacturer of a material and is like an instruction book for the product. A copy that came with the material should be available on site. If you dont have the SDS, EH&S can assist. Hazard Communication Safety Data Sheet 3E Corporation provides Safety Data Sheets via FAX on Demand System in the event of an emergency Call 1-800-451-8346 or (760) 602-8703 with the
product name, manufacturer's name, and your fax number Report emergencies to University Police, dial 911 from a campus telephone Hazard Communication / Spill Prevention Spills and accidents can be avoided by: Proper storage Using secure lids on containers Good transportation practices Storing compatible materials together/ segregating incompatible materials Slips and falls can be prevented by cleaning up spills HMD Violations and Fines County of San Diego Hazardous Materials Division annual inspection
Focuses on areas where hazardous materials are used and hazardous waste is generated Violations noted and fines imposed on campus Departments pay fines Training required per enforcement order Equipment Safety General Safety Guidelines Do not leave equipment out, secure equipment when not in use to protect employees and the equipment Wind and store cords Dont stretch cords around corners, across stairs, or across doorways as this presents a trip and fall hazard for employees Do not use equipment with damaged cords or plugs Unplug cords by the plug, not by pulling on the cord Never use equipment that is malfunctioning Use equipment according to manufacturers recommendations All manufacturer installed guards are required to be in place
Fire & Life Safety Items cannot be stored in main egress corridors or in stairwells, main egress corridors must be kept clear for easy evacuation Items cannot be stored so they are blocking doors, exits, fire and life safety equipment such as fire extinguishers, or electrical panels Fire rated doors must be kept closed to control the spread of smoke and fire Door stoppers cannot be used to prop fire doors open and prevent them from closing properly Consider seismic safety when storing items overhead Store items in a stable manner Ensure no items can fall into exit path , any items that could potentially fall into an egress path must be secured Secure shelves and cabinets Extension cords are for temporary use only Power strips must be plugged directly into electrical outlets All electrical cords must be in good condition Electrical Fire
Computer Ergonomics Basic recommendations: Top 1/3 of monitor screen should be at eye level Monitor should be 18-24 inches in front of employee Elbows and knees should be at approximately 90 degree or slightly greater angles Wrists should be maintained in a neutral position Keyboard and mouse should be next to each other on the same level surface All frequently accessed items should be in the neutral reach zone and accessible to minimize reaching and stretching Taking micro breaks every 30 minutes is recommended Computer Ergonomics Written Ergonomic Program on EHS website http://bfa.sdsu.edu/safety/ehs/office/ergonomics.aspx
Computer Workstation Ergonomic Self Evaluation Survey is available https://sdsuedu.sharepoint.com/sites/BFA/EHS/IHS/Library/Er gonomicsSelfEval.pdf Goal is to make workstation adjustments before injury occurs Supervisors can request an ergonomic evaluation for an employee Emergency Preparedness Emergency Preparedness http://www.sdsu.edu/prepare Prepare for potential incidents that could occur Plan and discuss office response Be familiar with campus procedures
Emergency Procedures Poster Communication Resources SDSU Alert (text messaging): www.sdsu.edu/sdsualert SDSU Home page at www.sdsu.edu & www.sdsu.edu/urgent Emergency Operations Information Line at 1-866-794-8832 Facebook at http://www.facebook.com/SanDiegoState Twitter at http://twitter.com/@SDSU_NewsTeam/ Department resources: Phone tree, radios, panic buttons Fire Extinguishers Fire extinguishers are rated as A, B, C, or combination Types
Class A - Wood and Paper Class B - Grease or Combustible Liquids Class C - Electrical Hands on fire extinguisher training offered Fire Response Basic Procedures Fire Response (R.A.C.E.) Rescue Alarm Confine Extinguish
Fire Extinguisher Use (P.A.S.S.) Pull the pin Aim at the base of the fire Squeeze the handle gently Sweep side to side THE GREAT CALIFORNIA SHAKE OUT The Great Shake Out
Californias state-wide Great Shake Out on October 19, 2017 SDSU will exercise Drop, Cover, and Hold On for two minutes Test emergency communication systems No mandatory building evacuations will take place Colleges, departments, and campus auxiliary organizations are encouraged to take time on October 19th as determined appropriate by managers or faculty to practice and/
or discuss earthquake safety Date: October 19, 2017 at 10:19 AM Includes all campus buildings Safety Coordinators are encouraged to promote evacuation of your department. The Great Shake Out What to do in an earthquake Drop, Cover, and Hold On Individuals drop to the floor and take cover under a desk to protect heads and necks and hold on to it firmly
If there is no desk available, drop to the floor against an interior wall or other solid object Hold for 2 minutes Look around for hazards The Great Shake Out Special Considerations In outdoor areas Move to a clear area if safe to do so Avoid power lines, trees, signs, buildings, vehicles and other hazards In science labs and workshops Assist with extinguishing any flames and isolating hazardous materials when safe Individuals with disabilities or access and functional needs Protect oneself as best possible right where you are, use arms to protect head and neck Stairwells are evacuation locations
Earthquake Reminders Remove or secure items in offices or classrooms that might fall Check department and individual emergency supplies to make sure they are accessible and functional Take a look now to see if items need to be secured
Ready America supplies: : http://bit.ly/EDP-SDSU The Seven Steps to Earthquake Safety www.earthquakecountry.info/roots/seven_steps.html Prepare Step 1: Secure it now! Step 2: Make a plan Step 3: Prepare a disaster kit (Ready America) Step 4: Is your place safe Step 5: Learn DROP, COVER and HOLD ON Step 6: Check it out Step 7: Communicate and recover Emergency Evacuation Emergency Evacuation
Personnel University Police Police Officers @ Command Post Police Officers or designees @ Assembly Points Environmental Health & Safety Emergency Services Safety Coordinators
C.E.R.T. Emergency Evacuation Procedures Activation of the fire alarm signals an evacuation Everyone is required to evacuate the building immediately Safety Coordinators have yellow vests and flags.
Employees should know the location of: Telephones Building exits Fire safety equipment and devices Assembly points Employees should consider alternative evacuation routes and assembly points before an incident.
Emergency Evacuation Procedures Assist disabled persons out of the building or into the nearest stairwell. Have contingency plans for persons with special needs. Consider and address security issues during a drill. Do not use the elevators. Assemble in a pre-specified area of the assembly point.
Stay clear of buildings. Do not block fire lanes. Report to the Safety Coordinator. Do not re-enter the building until advised by the Safety Coordinator or University Police. SHELTER IN PLACE VS. LOCK DOWN Shelter In Place / Lockdown Shelter in Place: Shelter in place was intended for environmental or weather emergencies. Does not address access control.
Lockdown: Intended for criminal incidents or imminent threats. Denies access to anyone not already in a building. SDSU will use plain English when providing emergency direction Basics Before an Emergency
All emergency situations are unique and specific details and directives will be given based on the situation. Become familiar with the Emergency Procedures Poster. Know your buildings floor plan and become familiar with building exits and doors. Be aware of the building Evacuation Assembly Point. Faculty can share this information with students at the beginning of each semester. Who is the Safety Coordinator? Maintain department phone trees. Gather individual preparedness supplies.
Participate and cooperate during drills. Basics During an Emergency Try to remain calm. Alert emergency responders. When evacuating go to assembly point using a safe route. Assist individuals with disabilities.
Walk, do not run. Use stairs, do not use elevators. Wait for and follow instructions from University Police or designee. When Sheltering in Place stay inside or find a safe place. Basics After an Emergency
Wait for instructions from University Police or a designee. Emergency information will be communicated through a variety of sources, as available. Plans exist for essential functions to continue on a limited basis. Essential personnel and facilities are designated to carry on operations on a limited basis if it is safe to do so.
Alternate facilities will be established if necessary. Normal campus operations will resume as soon as possible. Safety Coordinator Duties Be familiar with evacuation assembly points for your building Available in map and list formats online Assist with evacuation of people from your area
Close any propped open doors When outside, direct people to the assembly point Direct people away from the building Safety Coordinator Duties Report to police or designee at assembly point
Relay important information: Clearance / occupancy of your building Location of disabled or injured persons Unaccounted for personnel Coordinate re-entry with emergency personnel Use evaluation form to collect feedback or questions Forward forms to Kristen or Lamine CERT Program Campus Emergency Response Team
3-Day basic training academy Training in: Emergency Preparedness Fire Safety and Response Disaster Medical Operations Light Search and Rescue Disaster Psychology Terrorism Response Emergency Operations Center Overview
Levels of activation Where you fit Location Emergency Response Organization Public Information Christine Hutchins Giselle Luevanos San Diego State University Planning
Chris Xanthos (Jessica Rentto) Operations Josh Mays (University Police Captain/Lieutenant) EHS / Safety Officer Terry Gee Kristen Ross Facilities Services (Buildings / Utilities) Tom Abram Lewis Hughes Eric Elson Traffic / Parking
Debbie Richeson Shawn Brown Campus Medical / Mental Health Services Darrell Hess Jennifer Rikard Antionette Marbray Logistics Bob Schulz (John Ferris) Situation Status John Ferris Brad Songhurst Jeff Brown Academic Affairs
Liaison Radmila Prislin William Eadie Ed Balsdon Damage Assessment Laura Shinn Student and Family Liaison Christy Samarkos Vitaliano Figueroa IT / Telecomm / KPBS Assessment Rick Nornholm Kent McKelvey Riny Ledgerwood
Facilities Availability Tony Kopacz Sandra Cook John Kolek Business Continuity Deborah Sandy Policy / Advisory Elliot Hirshman Chukuka S. Enwemeka Eric Rivera Mary Ruth Carleton Stephen Welter Gina Jacobs (Carol Holden) EOC Coordinator /
Documentation Lamine Secka Nancy Demich EOC Scribe Nance Lakdawala Dominoe Franco Kelly Snodgrass EOC Technical Support Brett Pelphrey Fernando Gracia Chip Servin Law Enforcement / First Response Coordination University Police Lieutenant
Management EOC Director Tom McCarron (Jessica Rentto) Travel Liaison (International / Domestic) Vitaliano Figueroa Chuck Lang Agencies Liaison Brad Songhurst Bruce Petrozza Finance Agnes Wong Nickerson (Chris Bronsdon)
Personnel / Volunteers (including auxiliaries) Thom Harpole Catherine Love Accounting Matt Frankos Kim Reilly Crystal Little Student Care / Shelter Eric Hansen Kara Bauer Timekeeping / Payroll Devon Caturay Marcy Murillo
Food Service R.D. Williams Debbie Burchianti Transportation Debbie Richeson Shawn Brown Procurement Bruce Petrozza Jeff Fratt Cost Recovery Deborah Sandy Matt Frankos Equipment / Supplies Distribution Johnny Eaddy
David Del Rio Communication (Radios) Chad Dragan Campus EOC Location: Administration Building, 3rd floor, Room 323 (or as instructed) Policy / Advisory Meeting Location: Manchester Hall 3318 (or Student Services West 2640) Fall 2017 Updated 10-3-17 Resources EH&S web site http://bfa.sdsu.edu/safety/ehs/office/iipp.aspx
Safety Survey Checklists https://sdsuedu.sharepoint.com/sites/BFA/EHS/IHS/SitePages/IIPP.aspx Employees Claim For Workers Compensation Benefits Form https://sdsuedu.sharepoint.com/sites/BFA/HR/workcomp/Linkeddocs/Employees%20Claim%20form%20for %20Workers'%20Comp%20Benefits%20DWC-1.pdf Supervisors Report of Work Related Accident/Illness Form https://sdsuedu.sharepoint.com/sites/BFA/HR/workcomp/Linkeddocs/Supervisor%20Report%20of%20Work-Related %20Injury%20(Fill-in).pdf Written Ergonomic Program on EHS website http://bfa.sdsu.edu/safety/ehs/office/ergonomics.aspx Computer Workstation Ergonomic Self Evaluation Survey https://sdsuedu.sharepoint.com/sites/BFA/EHS/IHS/Library/ErgonomicsSelfEval.pdf Resources Emergency preparedness information
http://bfa.sdsu.edu/safety/emergency/emerprep/ Emergency Operations Information Line 1-866-794-8832 Facebook http://www.facebook.com/SanDiegoState Twitter http://twitter.com/@SDSU_NewsTeam/ A.L.I.C.E.Training http://www.police.sdsu.edu/safety-services-and-programs/programs/alice-training Earthquake Preparedness Resources The Great California Shake Out information www.shakeout.org/ The Great California Shake Out Resources www.shakeout.org/california/resources/ Also available in multiple languages http://www.shakeout.org/california/otherlanguages/)
Department Emergency Plan and Business Continuity Plans (https://sdsuedu.sharepoint.com/sites/BFA/emer/SitePages/Home.aspx) SDSU Alert at www.sdsu.edu/prepare Seven Steps to Earthquake Safety www.earthquakecountry.info/roots/seven_steps.html Questions? Any further questions or for more information contact: Environmental Health & Safety Kristen Ross [email protected] 619-594-2856
Emergency Services Lamine Secka, Director of Emergency Services [email protected] 619-594-7903
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