Yyyy-mm-dd

Yyyy-mm-dd

HRIS Training Hiring Managers Canada 1 Agenda 1. System Overview 2. Key Changes for the Field 3. Major Milestones & Timeline 4. Look into the system

a. Recruiting b. On-boarding c. Core HRIS 5. Implementation timeline HRIS Systems before 3 3 System Overview

System includes the following modules: Recruiting On-boarding Core HRIS Payroll Compensation 4 4 Managers Functions for Associates Job Aid

Recruiting Step 1: Clone an Opportunity Step 2: Post the Job Step 3: Candidates

Apply Step 4: Review Applications Step 5: Hire Step 6: Close Onboarding

Step 1: Initial Review Step 2: Launched New Hires Tasks Step 3: Final Review Step 4: Pending Updates Core HRIS Ongoing Management Associate Self-Service

Search for employee records Process Hires /Rehires Update employee records( Pay rate, Promotions, Phone or Address changes) Terminate employee Recruiter/Onboarding Owner/Hiring Manager Functions

5 Personal Information Job Information Compensation/Pay Benefits & Open Enrollment Employee Functions Key Changes for the Field Intuitive look and feel

Simplified hiring process Easier process for applicants Process background checks in the system Information flows from recruiting to HRIS Mobile capabilities 6 6 Key Changes for the Field: Mindset Shift to more of a Self Service culture

Video how tos built inside system Opportunities for associates to see and change their information themselves Fast and intuitive

New Hire paperwork and application will be stored electronically. 7 7 Getting Started Username: Your employee number

Default Password: Your birth date ( MM/DD/YEAR) E.g. 12021971 8 8 System Navigation 9 System Navigation

10 Recruiting Process Step 1: Clone an Opportunity Recruiting Step 2: Post the Job Step 3: Candidates Apply Step 4: Review Applications Step 5: Hire Step 6: Close

11 11 Recruiting Process 12 12 Step 1: Clone an opportunity 13

13 Step 2: Post the opportunity 14 14 Step 2: Post the opportunity Use the eQuest advantage network. Its FREE! 15 15

Step 3: Candidates Apply 16 16 Step 4: Review Applications 17 17 Step 4: Review Applications

18 18 Step 5: Hire 19 19 Step 6: Close 20

20 Resources 21 21 Onboarding Process Step 1: Initial Review Onboarding

Step 2: Launched - New Hires Tasks Step 3: Final Review Step 4: Pending Updates 22 22 Onboarding Process Requirement in US Only

23 23 Step 1: Initial Review 24 24 Step 2: Launched

25 25 Step 3: Final Review Requirements in US Only 26 26 Step 4: Pending Updates

27 27 Resources 28 28 Admin Functions How to search for employee records Process Hires/Rehires from

Onboarding to UltiPro Core HRIS Update employee records o Change Name, Address or Telephone o Change Status o Change an Employees pay rate Terminate Employee 29 29

Processing New Hires 30 30 Terminating Employee Canada Enter termination date The Last day worked and paid through will auto-populate with the same date IMPORTANT: You must edit termination date to be one day after last day worked.

31 31 Resources 32 32 Employee View

HRIS Employee Functions Your personal information Your job-related information Your Pay Your Benefits Open Enrollment 33 33

What can I do in the system? Personal Information View & Update

Employee Summary Name, Address, and Telephone Status Contacts Identification Documents and other personal info Job Information Job Summary

Compensation Job History Online Pay Statement Pay History YTD Summary

Direct Deposit Income Tax T4/Rel1

Health Care Eligibility Current Benefits Beneficiaries/ Dependents PTO Balances Update Update Associate Self-Service

34 View View View Benefits

Compensation/Pay PTO Request (Managers only) Open Enrollment

Download the UltiPro App 35 35 HRIS Canada Training Launch Timeline Megan & Champions do Webinars Inventory Preparation Week Hands on Practice Inventory Week Hands on Practice

Survey Launch Champion Training TBD 36 36 Follow up calls Paul, Megan & Champions Hands on Practice

Leighs 30 minute webinars all Canada Managers Go! Your Next Actions: Practice activities for next 3 weeks in the SANDBOX Environment. Use the Practice Activity Guide Gather all your questions and share during the weekly follow up calls

October 29th Canadian GO LIVE! 37 37 Resources Access TPS HR Job Aides-UltiPro, Empower, Open Hire UltiPro HRIS Canada French versions of all materials are also contained inside

the HRIS Canada folder 38 38 Questions? 39 PRESENTATION TITLE (INSERT / HEADER AND FOOTER) 39

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